Common use of General Activities of the Prime Consultant Clause in Contracts

General Activities of the Prime Consultant. 1. Commission Coordination (These hours/costs shall be included in the Consultant’s proposal for each individual Task Order Assignment) The Prime Consultant will coordinate its activities with Commission staff throughout the course of this agreement. Early on, the Prime Consultant will establish a means of coordinating and reporting its activities with the Commission's Chief Engineer to ensure an expeditious exchange of information. At a minimum, one (1) progress meeting, every other month, at the Commission's headquarters will be required if requested by the Commission. The Commission shall be informed of all meetings with other agencies, government officials, and / or groups so that Commission staff can attend if necessary. The Prime Consultant’s Project Manager will prepare Agendas prior to and minutes after all meetings and submit them to the Commission for review and comment within two (2) working days and five (5) working days respectively. The Prime Consultant will be responsible to prepare and submit monthly progress reports indicating weighted percent complete per task and percent complete based on hours spent per task. These progress reports shall be submitted under separate cover at the same time that their monthly invoices are submitted. The Prime Consultant shall submit their monthly invoices within 15 business days after the end of each billing period. The Prime Consultant shall designate a single point of contact for all matters relating to this contract. This person shall be authorized to submit proposals and negotiate the cost for any and all tasks requested of the Prime Consultant. The Prime Consultant should anticipate meeting with the Chief Engineer or his/her designee monthly to discuss the scope and overall needs of each task. The Commission staff will review and evaluate each Task Order Assignment Proposal. The date of execution by the Commission’s Executive Director of the Task Order Assignment Agreement shall be the date of the Task Order Assignment’s Notice-to-Proceed. The Prime Consultant shall immediately notify the Commission's Chief Engineer, if and when the percent of budget expended for any open Task Order Assignment exceeds the physical percent complete. The Prime Consultant shall implement at once, the necessary adjustments and/or make recommendations how to alleviate this condition. Failure to do so will put the Prime Consultant at risk of having to absorb any cost above and beyond the authorized Task Order Assignment not-to-exceed amount.

General Activities of the Prime Consultant. 1. Commission Coordination (These hours/costs shall be included in the Consultant’s proposal for each individual Task Order Assignment) The Prime Consultant will coordinate its activities with Commission staff throughout the course of this agreementassignment. Early on, the Prime Consultant will establish a means of coordinating and reporting its activities with the Commission's Chief Engineer to ensure an expeditious exchange of information. At a minimum, one (1) progress meeting, every other month, at the Commission's headquarters will be required if requested by the Commission. The Commission shall be informed of all meetings with other agencies, government officials, and / or groups so that Commission staff can attend if necessary. The Prime Consultant’s Project Manager will prepare Agendas prior to and minutes after all meetings and submit them to the Commission for review and comment within two (2) working days and five (5) working days respectivelydays. The Prime Consultant will be responsible to prepare and submit monthly progress reports indicating weighted percent complete per task and percent complete based on hours spent per task. These progress reports shall be submitted under separate cover at along with the same time that their Prime Consultant's monthly invoices are submittedinvoices. The Prime Consultant shall submit their monthly these invoices within 15 business days after the end of each billing period. The Prime Consultant shall designate a single point of contact for all matters relating to this contract. This person shall be authorized to submit proposals and negotiate the cost for any and all tasks requested of the Prime Consultant. The Prime Consultant should anticipate meeting with the Chief Engineer or his/her designee monthly to discuss the scope and overall needs of each task. The Commission staff will review and evaluate each Task Order Assignment Proposal. The date of execution by the Commission’s Executive Director of the Task Order Assignment Agreement shall be the date of the Task Order Assignment’s Notice-to-Proceed. The Prime Consultant shall immediately notify the Commission's Chief Engineer, if and when the percent of budget expended for any open Task Order Assignment exceeds the physical percent complete. The Prime Consultant shall implement at once, the necessary adjustments and/or make recommendations how to alleviate this condition. Failure to do so will put the Prime Consultant at risk of having to absorb any cost above and beyond the authorized Task Order Assignment not-to-exceed amount.