Common use of Grant Disbursements Clause in Contracts

Grant Disbursements. All disbursements from the total Grant award will be made following CARB’s review and approval of Grant Disbursement Request Forms documenting completion of project milestones. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, not reasonable, or the Grantee has not met other terms of the Grant Agreement. b. The Division Chief of the Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. All disbursements from the total Grant award will a. Requests for payment shall be made following CARB’s review and approval of with the Grant Disbursement Request Forms documenting completion Form (MSCD/ISB-90) and conform to the instructions identified in Sections G and I of project milestonesthis grant agreement. Grant payments shall be made only for reasonable costs incurred by the Grantee and only when the Grantee has submitted a Grant Disbursement Request Form, milestones stipulated in Exhibit B, Attachment II and III, the requirements specified herein, including Section F, Section G, Section H and Section I of this grant agreement have been accomplished, documentation of accomplishment has been provided to CARB in the form of the Status Report, and any associated deliverables (if applicable) have been provided to CARB. CARB will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in Exhibit B, Attachment II (with the exception of the final disbursement of funds), necessary to assure the goals of the program are met. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant x. Xxxxx payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverablesdeliverables (see Sections F, Section G, Section H and Section I of this grant agreement). A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, that a deliverable meeting specification specifications has not been provided, that claimed expenses are not documented, not valid per the budget, or not reasonable, or that the Grantee has not met other terms of the Grant Agreement. b. grant. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Control Division, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are metgrant agreement. c. The Grantee shall mail completed and signed Grant Disbursement Requests to the CARB Project Liaison. d. CARB will withhold payment of ten (10) up to 10 percent of administrative the grant funds until completion of all work the Final Report and CARB’s approval intellectual property has been relinquished to CARB in accordance with Sections I and L of these provisions, CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of the Final ReportReport to CARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. e. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. f. The Grantee will pay out CARB funds to other sub-grantees or subcontractors on a reimbursement basis only.

Grant Disbursements. All disbursements The Grantee shall not submit disbursement requests from June 1 through August 15 of each year, this will accommodate Fi$Cal2 going offline for end-of-year closing. With each disbursement request, the total Grant award Grantee must provide documentation as 2 Fi$Cal FI$Cal - State of California. One state. One system.| The FI$Cal system is how the State of California manages its finances combining the State’s accounting, budgeting, cash management, and procurement operations into a single financial-management system. required in this section: x. Xxxxx Funds payments will be made following CARB’s review when CARB has received and approval of has determined (within its sole judgement) the Grantee has submitted a complete and accurate Grant Disbursement Request Forms documenting completion Form which identifies discrete payable milestones stipulated in Exhibit B, Attachment II (Project Milestones and Disbursement Schedule), and which satisfies the requirements specified herein, including Section 6, Section 7, Section 8 and Section 9 of project milestonesthis Grant Agreement , and is also accompanied by a Status Report that includes relevant documentation of accomplishments , and associated deliverables. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administration and Project funds identified in Exhibit B, Attachment II (with the exception of the final Project administration disbursement), necessary to assure the goals of the Projects are met. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. b. A payment will not be made if the CARB Project Liaison deems determines that a milestone has not been accomplished or documented, that a deliverable meeting specification has not been provided, that claimed expenses are not documented, documented or are not valid per the budget, not reasonable, or that the Grantee has not met other terms of the Grant AgreementGrant. b. c. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment judgement of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Division, are not reasonable or do not comply with the Grant Agreement. d. The Grantee shall submit completed and signed Grant Disbursement Requests to CARB Accounting Section via email to xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Liaison. Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation requested or required with the form. i. Prior to submitting to the Accounts Payable Unit, the Grantee will submit disbursement requests to the CARB- designated Third-Party Administrator (Program administrator) and CARB will have sole discretion Project Liaison to accelerate the timeline allow for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals a pre- review of the project are metrequest. The Grantee agrees to modify, adjust, or provide supporting documentation justifying disbursement requests, as identified by the Program administrator, or CARB Staff as needed. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of the request. c. e. CARB will withhold payment of ten (10) up to 10 percent of administrative funds the Grant Funds until completion of all work the Final Report and CARB’s approval Intellectual Property and other property have been relinquished to CARB in accordance with Sections 9, 12 and 13 of this Grant. CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of the Final ReportReport to CARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of fundsGrant Funds. d. f. CARB shall disburse funds Grant Funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. g. The Grantee will pay out CARB Grant Funds to other sub-grantees or and Recipients ONLY on a reimbursement basis. There is no advance pay for Grantee’s employees, agents, affiliates, officers, directors, subsidiaries, sub-grantees, or other Recipients. h. The Grantee shall not submit disbursement requests from June 1 through August 15 of each year to accommodate Fi$Cal going offline for end-of-year closing.

Grant Disbursements. All CARB will release any disbursements from the total Grant award will be made after the Grantee submits the following to CARB’s review : • A fully executed Grant Agreement; and approval of • Grant Disbursement Request Forms documenting completion of project milestones. a. Form (Form MSCD/ISB-90). The Grantee must submit original signed mail Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement Disbursement request must be made in conjunction with completed milestones documented in a Progress Reportmilestones, Draft Final Report, and/or Final Reportdetails depend on the Grantee’s application. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, not or nor reasonable, or the Grantee has not met other terms of the Grant Agreement. b. grant. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment IIII (with the exception of the final project administration disbursement), necessary to assure the goals of the project are met. c. . CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and submission of a Final Report to CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. . CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. All disbursements The Grantee shall not submit disbursement requests from June 1 through August 15 of each year, this will accommodate Fi$Cal2 going offline for end-of-year closing. With each disbursement request, the total Grant award Grantee must provide documentation as required in this section: x. Xxxxx Funds payments will be made following CARB’s review when CARB has received and approval of has determined (within its sole judgement) the Grantee has submitted a complete and accurate Grant Disbursement Request Forms documenting completion Form which identifies discrete payable milestones stipulated in Exhibit B, Attachment II (Project Milestones and Disbursement Schedule), and which satisfies the requirements specified herein, including Section 6, Section 7, Section 8 and Section 9 of project milestonesthis Grant Agreement , and is also accompanied by a Status Report that includes relevant documentation of accomplishments , and associated deliverables. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administration and Project funds identified in Exhibit B, Attachment II (with the exception of the final Project administration disbursement), necessary to assure the goals of the Projects are met. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. b. A payment will not be made if the CARB Project Liaison deems determines that a milestone has not been accomplished or documented, that a deliverable meeting specification has not been provided, that claimed expenses are not documented, documented or are not valid per the budget, not reasonable, or that the Grantee has not met other terms of the Grant AgreementGrant. b. c. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment judgement of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Division, are not reasonable or do not comply with the Grant Agreement. d. The Grantee shall submit completed and signed Grant Disbursement Requests to CARB Accounting Section via email to xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Liaison. Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation requested or required with the form. i. Prior to submitting to the Accounts Payable Unit, the Grantee will submit disbursement requests to the CARB-designated Third- 2 Fi$Cal FI$Cal - State of California. One state. One system.| The FI$Cal system is how the State of California manages its finances combining the State’s accounting, budgeting, cash management, and procurement operations into a single financial-management system. Party Administrator (Program administrator) and CARB will have sole discretion Project Liaison to accelerate the timeline allow for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals a pre-review of the project are metrequest. The Grantee agrees to modify, adjust, or provide supporting documentation justifying disbursement requests, as identified by the Program administrator, or CARB Staff as needed. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of the request. c. e. CARB will withhold payment of ten (10) up to 10 percent of administrative funds the Grant Funds until completion of all work the Final Report and CARB’s approval Intellectual Property and other property have been relinquished to CARB in accordance with Sections 9, 12 and 13 of this Grant. CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of the Final ReportReport to CARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of fundsGrant Funds. d. f. CARB shall disburse funds Grant Funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. g. The Grantee will pay out CARB Grant Funds to other sub-grantees or and Recipients ONLY on a reimbursement basis. There is no advance pay for Grantee’s employees, agents, affiliates, officers, directors, subsidiaries, sub-grantees, or other Recipients. h. The Grantee shall not submit disbursement requests from June 1 through August 15 of each year to accommodate Fi$Cal going offline for end-of- year closing.

Grant Disbursements. All disbursements from With each disbursement request, the total Grant award will Grantee must provide documentation as required in this section: a. Requests for payment shall be made following CARB’s review and approval of with the Grant Disbursement Request Forms documenting completion Form (MSCD/ISB-90) and conform to the instructions identified in Section H, Fiscal Administration and Section J, Reporting & Documenting Expenditure of project milestones. a. The State Funds, of this Grant Agreement. Grant payments shall be made only for reasonable costs incurred by the Grantee must submit original signed and only when the Grantee has submitted a Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with Request Form; has completed milestones documented stipulated in a Progress Exhibit B, Attachment II - Statement of Work; the requirements specified herein, including Section F, Duties and Requirements, Section H, Fiscal Administration, Section I, Project Monitoring and Meetings, and Section J, Reporting & Documenting Expenditure of State Funds, of this Grant Agreement have been accomplished; documentation of accomplishment has been provided to CARB in the form of the Status Report; and any associated deliverables (if applicable) have been provided to CARB. CARB will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in Exhibit B, Draft Final ReportAttachment II - Statement of Work and Attachment III - Timeline, and/or Final ReportDeliverables, and Budget Details (with the exception of the final disbursement of funds), necessary to assure the goals of the program are met. Grant Sample x. Xxxxx payments are subject to CARB’s advance written approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverablesdeliverables (see Section F, Duties and Requirements, Section H, Fiscal Administration, Section I, Project Monitoring and Meetings, and Section J Reporting & Documenting Expenditure of State Funds, of this Grant Agreement). A payment will not be made if the CARB Project Liaison Manager deems that a milestone has not been accomplished or documented, ; that a deliverable meeting specification that must meet specifications has not been provided, ; that claimed expenses are not documented, not valid per the budget, or not reasonable, ; or that the Grantee has not met other terms of the Grant Agreementgrant. b. The Division Chief c. Grantees cannot request project funds in advance of performing the Air Quality Planning and Science Division work or designee of incurring the cost. d. CARB may review the CARB Project Liaison’s will provide approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. e. The Grantee shall submit Grant Disbursement Requests to CARB Accounting Section at: xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Manager. The Grantee may submit this electronically, based on CARB’s current electronic submission guidance at the time of request. Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation required with the form. f. CARB will withhold payment of ten (10) up to 10 percent of administrative the grant funds until completion of all work the Final Report, intellectual property has been relinquished to CARB in accordance with Section M, Intellectual Property, of these provisions, CARB has received and CARB’s approval of approved the Grantee’s mechanism for receiving annual activity reports and submission of the Final ReportReport to CARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. g. The Grantee will pay out CARB shall disburse funds in accordance with to other recipients (including Subgrantees and subcontractors) on a reimbursement basis only. h. Prior to submitting to the California Prompt Payment ActAccounts Payable Unit, Government Code section 927the Grantee will submit disbursement requests to the CARB Project Manager to allow for a pre- review of the request. The Grantee agrees to modify, etadjust, or provide supporting documentation justifying disbursement requests, as identified by the CARB Project Manager, or as needed. seq.Sample

Grant Disbursements. All disbursements from the total Grant award will be made following CARB’s review and approval of Grant Disbursement Request Forms documenting completion of project milestones. a. The Grantee must submit original signed (via e-mail or regular mail) Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report Reports and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, not reasonable, or the Grantee has not met other terms of the Grant Agreement. b. The Division Chief of the Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. All disbursements from The Grantee shall submit claims for disbursement of Grant funds to the total DNRC liaison using the “Request for Disbursement of DNRC Grant award Funds / Financial Status Report” (Request) form, attached hereto as Appendix C and incorporated herein by reference. Documentation of reimbursable costs incurred must be submitted with the disbursement requests. Documentation may include but is not limited to itemized receipts, vendor invoices, inspection certificates, financial reports that clearly show expenditures, payroll records, copies of checks, bank statements, and other forms of proof of payment. DNRC will be made following CARBdetermine whether documentation submitted adequately supports the disbursement request and may require additional documentation before approving payment. The DNRC shall verify the claims and check them against the Reports required in Section 8 and the Budget provided in Section 5. The DNRC will disburse Grant funds to the Grantee only upon DNRC’s review and approval of Grant Disbursement Request Forms documenting completion the documentation submitted by the Grantee. Reimbursement of project milestones. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, not reasonable, or the Grantee has not met other terms of the Grant Agreement. b. The Division Chief of the Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will expenditures shall only be made for expenses that, included in the judgment Budget provided in Section 5 and that are clearly and accurately supported by the Grantee's records. The DNRC may conduct an inspection of the Division Chief project progress, as described in Section 10, before a disbursement is approved. Grantee should seek timely reimbursement of the Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant claimed costs incurred under this Agreement. CARB will have sole discretion A minimum of one Request must be submitted annually to accelerate the timeline for allowable disbursements DNRC. The annual period begins on the Agreement date of administrative and project funds identified last signature. In the event no reimbursable costs are incurred in Exhibit Ban annual period, Attachment II, necessary to assure the goals of the project are met. c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this zero dollars ($0.00) listing current grant balances must be submitted to the DNRC. Request for final disbursement of fundsgrant funds is due thirty (30) days following the Agreement termination date. The DNRC may withhold up to ten percent (10%) of the total authorized Grant amount until the project tasks outlined in Section 4, all slash abatement, all required inspections, and the Final Report required by Section 8 are completed and approved by the DNRC. The DNRC may determine the method of submission for disbursement requests. Methods may include requiring paper versions by US Mail, e-mail or state FTP portal transmission for electronic versions, or entry in a registered Grantee account in a grant management system. If a required submission method changes during the term of the Agreement, the DNRC will provide thirty (30) days’ notice. d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. All disbursements from the total Grant award will be made following CARB’s review and approval of Grant Disbursement Request Forms documenting completion of project milestones. a. The Grantee must submit original signed the Grant Disbursement Requests via mail to CARB Accounting Section at xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Liaison. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of request, Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation required with the form. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, not reasonable, or the Grantee has not met other terms of the Grant Agreement. b. The Division Chief of the Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. All disbursements from the total Grant award will a. Requests for payment shall be made following with the Grant Disbursement Request Form (Form MSCD/ISB-90) and conform to the instructions identified in Sections I and K of this Grant Agreement. Disbursements requesting funds from multiple funding sources shall be submitted individually by funding source. Grant payments shall be made only for reasonable costs incurred by the Grantee and (with the exception of the first disbursement of administrative fee funds) only when the Grantee has submitted a Grant Disbursement Request Form (Form MSCD/ISB-90), milestones stipulated in Exhibit B, Attachment II, the requirements established herein including Section I (6) and in Section L of this Grant Agreement have been accomplished, documentation of accomplishment has been provided to CARB in the form of the Status Report, and any associated deliverables (if applicable) have been provided to CARB. CARB will have the sole discretion to accelerate the allowable timeline for disbursement of administrative fee funds identified in Exhibit B, Attachment II (with the exception of the final disbursement of administrative fee funds), necessary to assure the goals of the Program are met. b. The Grantee shall submit the Grant Disbursement Requests to CARB’s Accounting Section at xxxxxxxxxxxxxxx@xxx.xx.xxx, with a CC to the CARB project liaison. The Grantee must submit Grant Disbursement Requests electronically, based on CARB’s electronic submission guidance in effect at the time of request. The Grantee must make all requests for payment by submitting the Grant Disbursement Request Form and all required documentation. x. Xxxxx payments are, in each instance, subject to CARB’s advance review and approval, including review and approval of Grant Disbursement Request Forms documenting completion of project milestones. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverables. (See Section L, Reporting, of this Grant Agreement.) A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, that a deliverable meeting specification has not been provided, that claimed expenses are have not documentedbeen documented or accomplished, not valid per the budget, or not reasonable, or that the Grantee has not met other terms of the Grant Agreement. b. Grant. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Requestdisbursement. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Control Division, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq.

Grant Disbursements. All disbursements from the total Grant award will a. Requests for payment shall be made following CARB’s review and approval of with the Grant Disbursement Request Forms documenting completion Form (MSCD/ISB-90) and conform to the instructions identified in Sections H and J of project milestonesthis grant agreement. Grant payments shall be made only for reasonable costs incurred by the Grantee and only when the Grantee has submitted a Grant Disbursement Request Form, milestones stipulated in Exhibit B, Attachment II, the requirements specified herein, including Section H and in Section J of this grant agreement have been accomplished, documentation of accomplishment has been provided to CARB in the form of the Status Report, and any associated deliverables (if applicable) have been provided to CARB. CARB will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in Exhibit B, Attachment II (with the exception of the final disbursement of funds), necessary to assure the goals of the program are met. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant x. Xxxxx payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverablesdeliverables (see Section J of this grant agreement). A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, that a deliverable meeting specification specifications has not been provided, that claimed expenses are not documented, not valid per the budget, or not reasonable, or that the Grantee has not met other terms of the Grant Agreement. b. grant. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Control Division, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are metgrant agreement. c. The Grantee shall mail Grant Disbursement Requests to the CARB Project Liaison. d. CARB will withhold payment of ten (10) up to 1 percent of administrative the grant funds ($170,000) until completion of all work the Final Report and CARB’s approval intellectual property has been relinquished to CARB in accordance with Sections J and M of these provisions, CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of the Final ReportReport to CARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. e. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. f. The Grantee will pay out CARB funds to other sub-grantees on a reimbursement basis only.

Grant Disbursements. All disbursements from the total Grant award will a. Requests for payment shall be made following CARB’s review and approval of with the Grant Disbursement Request Forms documenting completion Form (MSCD/ISB-90) and conform to the instructions identified in Sections H and J of this Grant Agreement. Disbursements requesting funds from multiple funding sources shall be submitted individually by funding source (e.g. XXXX, GGRF, CEC, etc.). Grant payments shall be made only for reasonable costs incurred by the Grantee and only when the Grantee has submitted a Grant Disbursement Request Form, milestones stipulated in Exhibit C, Attachment II, the requirements specified herein, including Section H (6) and in Section K of this Grant Agreement have been accomplished, documentation of accomplishment has been provided to ARB in the form of the Status Report, and any associated deliverables (if applicable) have been provided to ARB. ARB will have sole discretion to accelerate the timeline for allowable disbursements of rebate processing fee funds identified in Exhibit C, Attachment II (with the exception of the final disbursement of rebate processing fee funds), necessary to assure the goals of the project milestonesare met. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant x. Xxxxx payments are subject to CARBARB’s approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverablesdeliverables (see Section K, Reporting, of this Grant Agreement). A payment will not be made if the CARB ARB Project Liaison deems that a milestone has not been accomplished or documented, that a deliverable meeting specification specifications has not been provided, that claimed expenses are not documented, not valid per the budget, or not reasonable, or that the Grantee has not met other terms of the Grant Agreement. b. grant. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB ARB may review the CARB ARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Control Division, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. CARB The Grantee shall mail Grant Disbursement Requests to the ARB Project Liaison. d. ARB will withhold payment of ten $200,000 of rebate processing fee funds, as identified in Section H (106) percent of administrative funds this Grant Agreement, until completion of all work the Final Report and CARB’s approval intellectual property has been relinquished to ARB in accordance with Sections K and N of these provisions, ARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of the Final ReportReport to ARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. CARB e. ARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq.

Grant Disbursements. All disbursements from the total Grant award will a. Requests for payment shall be made following CARB’s review and approval of with the Grant Disbursement Request Forms documenting completion Form (MSCD/ISB-90) and conform to the instructions identified in Sections H and J of this grant agreement. If applicable, disbursements requesting funds from multiple funding sources shall be submitted individually by funding source (e.g. Volkswagen Settlement Funds, GGRF, etc.). Grant payments shall be made only for reasonable costs incurred by the Grantee and only when the Grantee has submitted a Grant Disbursement Request Form, milestones stipulated in Exhibit B, Attachment II, the requirements specified herein, including Section H and in Section J of this grant agreement have been accomplished, documentation of accomplishment has been provided to CARB in the form of the Status Report, and any associated deliverables (if applicable) have been provided to CARB. CARB will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in Exhibit B, Attachment II (with the exception of the final disbursement of funds), necessary to assure the goals of the project milestonesare met. a. The Grantee must submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement request must be made in conjunction with completed milestones documented in a Progress Report, Draft Final Report, and/or Final Report. Grant x. Xxxxx payments are subject to CARB’s approval of the Progress Report or Draft Final Report or Final Report Status Reports and any accompanying deliverablesdeliverables (see Section J of this grant agreement). A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, that a deliverable meeting specification specifications has not been provided, that claimed expenses are not documented, not valid per the budget, or not reasonable, or that the Grantee has not met other terms of the Grant Agreement. b. grant. The Division Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Air Quality Planning and Science Division or designee of CARBMobile Source Control Division, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are metgrant agreement. c. The Grantee shall mail Grant Disbursement Requests to the CARB Project Liaison. d. CARB will withhold payment of ten (10) up to 10 percent of administrative the grant funds until completion of all work the Final Report and CARB’s approval intellectual property has been relinquished to CARB in accordance with Sections J and M of these provisions, CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of the Final ReportReport to CARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. d. e. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. f. The Grantee will pay out CARB funds to other sub-grantees on a reimbursement basis only.

Grant Disbursements. All disbursements The CARB will release the first disbursement from the total grant award after the Grantee submits the following to CARB: a. A fully executed Grant award will be made following CARB’s review and approval of Grant Agreement; x. Xxxxx Disbursement Request Forms documenting completion of project milestones.Form (Form MSCD/ISB-90) a. c. The Grantee must submit original signed mail Grant Disbursement Requests via mail to the CARB Project Liaison. A disbursement Disbursement request must be made in conjunction with completed milestones documented milestones, details depends on the grantee’s financing assistance model. d. CARB will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in a Progress Report, Draft Final Report, and/or Final Report. Grant Exhibit C. Request for payments are subject to CARB’s receipt and approval of the Progress Report or Draft Final Report or Final Report Quarterly Reports and any accompanying deliverables. A deliverables to demonstrate program needs. e. CARB will disburse funds on a reimbursement basis, provided sufficient documentation is provided to support the disbursement amount requested. f. Should advance payment will not be made if needed for this Grant, advance payments may be requested with a grant disbursement, as outlined in Advance Payments (4); x. Xxxxx Disbursement Request Forms must be supported by documentation of expenses incurred as of the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, not reasonable, or the Grantee has not met other terms date of the Grant Agreement. b. The Division Disbursement Request. Supporting documentation must be attached to the Grant Disbursement Request Form. Acceptable supporting documentation shall include but not limited to; purchase orders with confirmed delivery dates, invoices, bills of lading, contracts, confirmed packing lists, time reports and any other appropriate documentation required by CARB. XXXX’s Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division XXXX’s Chief of the Air Quality Planning and Science Mobile Source Control Division or designee of CARB, are not reasonable or do not comply with the Grant AgreementGrant. CARB Subsequent disbursements will be released when project milestones have sole discretion to accelerate the timeline for allowable disbursements of administrative been met and project funds identified in Exhibit B, Attachment II, necessary to assure the goals of the project are met. c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and CARB’s approval of the Grantee’s Final Report. It is the Grantee’s responsibility to submit grantee submits a completed Grant Disbursement Request for this final disbursement of fundsForm. d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.