Common use of Grant Disbursements Clause in Contracts

Grant Disbursements. CARB will release any disbursements from the total Grant award after the Grantee submits the following to CARB: • A fully executed Grant Agreement; and • Grant Disbursement Request Form (Form MSCD/ISB-90). The Grantee must mail Grant Disbursement Requests to the CARB Project Liaison. Disbursement request must be made in conjunction with completed milestones, details depend on the Grantee’s application. Grant payments are subject to CARB’s approval of Status Reports and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, or nor reasonable, or the Grantee has not met other terms of the grant. The Division Chief of the Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Mobile Source Control Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (with the exception of the final project administration disbursement), necessary to assure the goals of the project are met. CARB will withhold payment of ten percent of administrative funds until completion of all work and submission of a Final Report to CARB. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. CARB will release any disbursements from a. Requests for payment shall be made with the total Grant award after the Grantee submits the following to CARB: • A fully executed Grant Agreement; and • Grant Disbursement Request Form (Form MSCD/ISB-90)) and conform to the instructions identified in Sections G and I of this grant agreement. The Grant payments shall be made only for reasonable costs incurred by the Grantee must mail and only when the Grantee has submitted a Grant Disbursement Requests Request Form, milestones stipulated in Exhibit B, Attachment II and III, the requirements specified herein, including Section F, Section G, Section H and Section I of this grant agreement have been accomplished, documentation of accomplishment has been provided to CARB in the form of the Status Report, and any associated deliverables (if applicable) have been provided to CARB. CARB Project Liaison. Disbursement request must be made will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in conjunction Exhibit B, Attachment II (with completed milestonesthe exception of the final disbursement of funds), details depend on necessary to assure the Grantee’s application. Grant goals of the program are met. x. Xxxxx payments are subject to CARB’s approval of Status Reports and any accompanying deliverablesdeliverables (see Sections F, Section G, Section H and Section I of this grant agreement). A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, that a deliverable meeting specification specifications has not been provided, that claimed expenses are not documented, not valid per the budget, or nor not reasonable, or that the Grantee has not met other terms of the grant. The Division Chief of the Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Mobile Source Control Division or designee of CARBDivision, are not reasonable or do not comply with the grant agreement. c. The Grantee shall mail completed and signed Grant Agreement. Disbursement Requests to the CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (with the exception of the final project administration disbursement), necessary to assure the goals of the project are met. Project Liaison. d. CARB will withhold payment of ten up to 10 percent of administrative the grant funds until completion of all work the Final Report and intellectual property has been relinquished to CARB in accordance with Sections I and L of these provisions, CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of a the Final Report to CARBCARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. . e. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. f. The Grantee will pay out CARB funds to other sub-grantees or subcontractors on a reimbursement basis only.

Grant Disbursements. CARB will release any All disbursements from the total Grant award after the Grantee submits the will be made following to CARB: • A fully executed Grant Agreement; ’s review and • approval of Grant Disbursement Request Form (Form MSCD/ISB-90). Forms documenting completion of project milestones. a. The Grantee must mail submit original signed Grant Disbursement Requests via mail to the CARB Project Liaison. Disbursement A disbursement request must be made in conjunction with completed milestonesmilestones documented in a Progress Report, details depend on the Grantee’s applicationDraft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of Status Reports the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, or nor not reasonable, or the Grantee has not met other terms of the grant. Grant Agreement. b. The Division Chief of the Mobile Source Control Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Mobile Source Control Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (with the exception of the final project administration disbursement)II, necessary to assure the goals of the project are met. . c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and submission CARB’s approval of a the Grantee’s Final Report to CARBReport. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. . d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. CARB The Grantee shall submit claims for disbursement of Grant funds to the DNRC liaison using the “Request for Disbursement of DNRC Grant Funds / Financial Status Report” (Request) form, attached hereto as Appendix C and incorporated herein by reference. Documentation of reimbursable costs incurred must be submitted with the disbursement requests. Documentation may include but is not limited to itemized receipts, vendor invoices, inspection certificates, financial reports that clearly show expenditures, payroll records, copies of checks, bank statements, and other forms of proof of payment. DNRC will release any disbursements from determine whether documentation submitted adequately supports the total disbursement request and may require additional documentation before approving payment. The DNRC shall verify the claims and check them against the Reports required in Section 8 and the Budget provided in Section 5. The DNRC will disburse Grant award after funds to the Grantee submits only upon DNRC’s review and approval of the following to CARB: • A fully executed Grant Agreement; and • Grant Disbursement Request Form (Form MSCD/ISB-90). The Grantee must mail Grant Disbursement Requests to the CARB Project Liaison. Disbursement request must be made in conjunction with completed milestones, details depend on documentation submitted by the Grantee’s application. Grant payments are subject to CARB’s approval Reimbursement of Status Reports and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, or nor reasonable, or the Grantee has not met other terms of the grant. The Division Chief of the Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will expenditures shall only be made for expenses that, included in the judgment Budget provided in Section 5 and that are clearly and accurately supported by the Grantee's records. The DNRC may conduct an inspection of the Division Chief project progress, as described in Section 10, before a disbursement is approved. Grantee should seek timely reimbursement of the Mobile Source Control Division or designee of CARB, are not reasonable or do not comply with the Grant claimed costs incurred under this Agreement. CARB will have sole discretion A minimum of one Request must be submitted annually to accelerate the timeline for allowable disbursements DNRC. The annual period begins on the Agreement date of administrative and project funds identified last signature. In the event no reimbursable costs are incurred in Exhibit Ban annual period, Attachment II (with the exception of the final project administration disbursement), necessary to assure the goals of the project are met. CARB will withhold payment of ten percent of administrative funds until completion of all work and submission of a Final Report to CARB. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this zero dollars ($0.00) listing current grant balances must be submitted to the DNRC. Request for final disbursement of fundsgrant funds is due thirty (30) days following the Agreement termination date. CARB shall disburse funds The DNRC may withhold up to ten percent (10%) of the total authorized Grant amount until the project tasks outlined in accordance with Section 4, all slash abatement, all required inspections, and the California Prompt Payment ActFinal Report required by Section 8 are completed and approved by the DNRC. The DNRC may determine the method of submission for disbursement requests. Methods may include requiring paper versions by US Mail, Government Code section 927e-mail or state FTP portal transmission for electronic versions, etor entry in a registered Grantee account in a grant management system. seqIf a required submission method changes during the term of the Agreement, the DNRC will provide thirty (30) days’ notice.

Grant Disbursements. CARB The Grantee shall not submit disbursement requests from June 1 through August 15 of each year, this will release any disbursements from the total Grant award after accommodate Fi$Cal2 going offline for end-of-year closing. With each disbursement request, the Grantee submits must provide documentation as required in this section: x. Xxxxx Funds payments will be made when CARB has received and has determined (within its sole judgement) the following to CARB: • A fully executed Grant Agreement; Grantee has submitted a complete and • accurate Grant Disbursement Request Form which identifies discrete payable milestones stipulated in Exhibit B, Attachment II (Form MSCD/ISB-90Project Milestones and Disbursement Schedule). The Grantee must mail , and which satisfies the requirements specified herein, including Section 6, Section 7, Section 8 and Section 9 of this Grant Disbursement Requests to the CARB Project Liaison. Disbursement request must be made in conjunction with completed milestonesAgreement , details depend on the Grantee’s application. Grant payments are subject to CARB’s approval and is also accompanied by a Status Report that includes relevant documentation of Status Reports accomplishments , and any accompanying associated deliverables. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administration and Project funds identified in Exhibit B, Attachment II (with the exception of the final Project administration disbursement), necessary to assure the goals of the Projects are met. b. A payment will not be made if the CARB Project Liaison deems determines that a milestone has not been accomplished or documented, that a deliverable meeting specification has not been provided, that claimed expenses are not documented, documented or are not valid per the budget, or nor not reasonable, or that the Grantee has not met other terms of the grant. Grant. c. The Division Chief of the Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment judgement of the Division Chief of the Mobile Source Control Division or designee of CARBDivision, are not reasonable or do not comply with the Grant Agreement. d. The Grantee shall submit completed and signed Grant Disbursement Requests to CARB Accounting Section via email to xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Liaison. CARB will have sole discretion to accelerate the timeline Requests for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (payment must be made with the exception Grant Disbursement Request Form and contain all documentation requested or required with the form. i. Prior to submitting to the Accounts Payable Unit, the Grantee will submit disbursement requests to the CARB-designated Third- 2 Fi$Cal FI$Cal - State of California. One state. One system.| The FI$Cal system is how the State of California manages its finances combining the State’s accounting, budgeting, cash management, and procurement operations into a single financial-management system. Party Administrator (Program administrator) and CARB Project Liaison to allow for a pre-review of the final project administration disbursement)request. The Grantee agrees to modify, necessary to assure adjust, or provide supporting documentation justifying disbursement requests, as identified by the goals Program administrator, or CARB Staff as needed. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of the project are met. request. e. CARB will withhold payment of ten up to 10 percent of administrative funds the Grant Funds until completion of all work the Final Report and Intellectual Property and other property have been relinquished to CARB in accordance with Sections 9, 12 and 13 of this Grant. CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of a the Final Report to CARBCARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. Grant Funds. f. CARB shall disburse funds Grant Funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. g. The Grantee will pay out CARB Grant Funds to other sub-grantees or and Recipients ONLY on a reimbursement basis. There is no advance pay for Grantee’s employees, agents, affiliates, officers, directors, subsidiaries, sub-grantees, or other Recipients. h. The Grantee shall not submit disbursement requests from June 1 through August 15 of each year to accommodate Fi$Cal going offline for end-of- year closing.

Grant Disbursements. CARB will release any All disbursements from the total Grant award after the Grantee submits the will be made following to CARB: • A fully executed Grant Agreement; ’s review and • approval of Grant Disbursement Request Form (Form MSCD/ISB-90). Forms documenting completion of project milestones. a. The Grantee must submit (via e-mail or regular mail) Grant Disbursement Requests to the CARB Project Liaison. Disbursement A disbursement request must be made in conjunction with completed milestones, details depend on the Grantee’s applicationmilestones documented in a Progress Report. Grant payments are subject to CARB’s approval of Status Progress Reports and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, or nor not reasonable, or the Grantee has not met other terms of the grant. Grant Agreement. b. The Division Chief of the Mobile Source Control Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Mobile Source Control Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (with the exception of the final project administration disbursement)II, necessary to assure the goals of the project are met. . c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and submission CARB’s approval of a the Grantee’s Final Report to CARBReport. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. . d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.

Grant Disbursements. CARB The Grantee shall not submit disbursement requests from June 1 through August 15 of each year, this will release any disbursements from the total Grant award after accommodate Fi$Cal2 going offline for end-of-year closing. With each disbursement request, the Grantee submits must provide documentation as 2 Fi$Cal FI$Cal - State of California. One state. One system.| The FI$Cal system is how the following to CARB: • A fully executed Grant Agreement; State of California manages its finances combining the State’s accounting, budgeting, cash management, and • procurement operations into a single financial-management system. required in this section: x. Xxxxx Funds payments will be made when CARB has received and has determined (within its sole judgement) the Grantee has submitted a complete and accurate Grant Disbursement Request Form which identifies discrete payable milestones stipulated in Exhibit B, Attachment II (Form MSCD/ISB-90Project Milestones and Disbursement Schedule). The Grantee must mail , and which satisfies the requirements specified herein, including Section 6, Section 7, Section 8 and Section 9 of this Grant Disbursement Requests to the CARB Project Liaison. Disbursement request must be made in conjunction with completed milestonesAgreement , details depend on the Grantee’s application. Grant payments are subject to CARB’s approval and is also accompanied by a Status Report that includes relevant documentation of Status Reports accomplishments , and any accompanying associated deliverables. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administration and Project funds identified in Exhibit B, Attachment II (with the exception of the final Project administration disbursement), necessary to assure the goals of the Projects are met. b. A payment will not be made if the CARB Project Liaison deems determines that a milestone has not been accomplished or documented, that a deliverable meeting specification has not been provided, that claimed expenses are not documented, documented or are not valid per the budget, or nor not reasonable, or that the Grantee has not met other terms of the grant. Grant. c. The Division Chief of the Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment judgement of the Division Chief of the Mobile Source Control Division or designee of CARBDivision, are not reasonable or do not comply with the Grant Agreement. d. The Grantee shall submit completed and signed Grant Disbursement Requests to CARB Accounting Section via email to xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Liaison. CARB will have sole discretion to accelerate the timeline Requests for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (payment must be made with the exception Grant Disbursement Request Form and contain all documentation requested or required with the form. i. Prior to submitting to the Accounts Payable Unit, the Grantee will submit disbursement requests to the CARB- designated Third-Party Administrator (Program administrator) and CARB Project Liaison to allow for a pre- review of the final project administration disbursement)request. The Grantee agrees to modify, necessary to assure adjust, or provide supporting documentation justifying disbursement requests, as identified by the goals Program administrator, or CARB Staff as needed. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of the project are met. request. e. CARB will withhold payment of ten up to 10 percent of administrative funds the Grant Funds until completion of all work the Final Report and Intellectual Property and other property have been relinquished to CARB in accordance with Sections 9, 12 and 13 of this Grant. CARB has received and approved the Grantee’s mechanism for receiving annual activity reports, and submission of a the Final Report to CARBCARB by the Grantee. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. Grant Funds. f. CARB shall disburse funds Grant Funds in accordance with the California Prompt Payment Act, Government Code section Code, Section 927, et. et seq. g. The Grantee will pay out CARB Grant Funds to other sub-grantees or and Recipients ONLY on a reimbursement basis. There is no advance pay for Grantee’s employees, agents, affiliates, officers, directors, subsidiaries, sub-grantees, or other Recipients. h. The Grantee shall not submit disbursement requests from June 1 through August 15 of each year to accommodate Fi$Cal going offline for end-of-year closing.

Grant Disbursements. CARB will release any All disbursements from the total Grant award after the Grantee submits the will be made following to CARB: • A fully executed Grant Agreement; ’s review and • approval of Grant Disbursement Request Form (Form MSCD/ISB-90). Forms documenting completion of project milestones. a. The Grantee must mail submit the Grant Disbursement Requests to CARB Accounting Section at xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CARB Project Liaison. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of request, Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation required with the form. A disbursement request must be made in conjunction with completed milestonesmilestones documented in a Progress Report, details depend on the Grantee’s applicationDraft Final Report, and/or Final Report. Grant payments are subject to CARB’s approval of Status Reports the Progress Report or Draft Final Report or Final Report and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, or nor not reasonable, or the Grantee has not met other terms of the grant. Grant Agreement. b. The Division Chief of the Mobile Source Control Air Quality Planning and Science Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Mobile Source Control Air Quality Planning and Science Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (with the exception of the final project administration disbursement)II, necessary to assure the goals of the project are met. . c. CARB will withhold payment of ten (10) percent of administrative funds until completion of all work and submission CARB’s approval of a the Grantee’s Final Report to CARBReport. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. . d. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.