Common use of Hire Fees Clause in Contracts

Hire Fees. Hire fees are in accordance with the annual adopted Council Budget and are due and payable 14 days prior to your booking. Room Category Rate* Commercial user – full day $595.10 Commercial user – half day $486.90 Community user – full day $496.65 Function Room Community user – half day $386.25 Regular User – per hr $50.75 Regular User (non-for-profit) – per hr $36.35 Bond $300.00 *fees valid until 30th June 2024 Community: The hirer charges no fees or minimal fees for its service and the service is of direct benefit to the community e.g., incorporated community groups and not-for-profit organisations (proof required Full Day: Booking for more than 4 hours, including set up and pack down time. In person City of Whittlesea Council Offices 00 Xxxxxx Xxxxxxxxx, Xxxxx xxxxxx XXX 0000 or Meadowglen International Athletics Stadium 000 – 000 XxXxxxxxx Xxxx, Xxxxxx 0000 In person Meadowglen International Athletics Stadium 000 – 000 XxXxxxxxx Xxxx, Xxxxxx 0000 Internet Credit card payments can be made via the council website at xxx.xxxxxxxxxx.xxx.xxx.xx Post BillPay Xxxxxx code and Ref to be supplied in tax invoice. Pay in person at any post office, phone 13 18 16 or go to xxxxxxxxxxx.xxx.xx Bpay Xxxxxx Code & Ref to be supplied in tax invoice Individuals or groups must provide a minimum of seven days’ notice in writing prior to the event to avoid forfeit of fees. Council reserves the right to cancel any booking if the Centre is required for: • Council events • Municipal, State or Federal elections • National or regional emergency • Emergency maintenance Council will not be liable for any loss to the hirer due to cancellation by Council. In the event of hirer negligence, the following additional charges may apply: Replacement of key/swipe $150.00 (max) After Hours Officer call out fee $120.00 Fire Brigade attendance $1000.00 (min) Extra cleaning (if applicable) POA* Damage to centre/furniture POA* It is the responsibility of the hirer to ensure the Function Room is left in a clean and tidy state. Failure to do so will result in additional cleaning charges and/or suspension of future use of our Centres. Hirers are required to bring their own cleaning equipment e.g., garbage bags, sponges, surface sprays and tea towels. A mop, broom and/or vacuum cleaner are provided. Duties include: Surfaces: Wipe clean all surfaces and appliances e.g., tables, benches, oven, sinks Furniture: Put away all furniture in an organised manner (if applicable) Rubbish: Disposing of all rubbish into bins provided Floors: Sweep, mop and/or vacuum after each booking. Vacuum to be emptied. Fridge: Empty all items and clean any spillages in the fridge Toilets: Left in a clean and tidy state. Benches and floors need to be clear of all; paper towel, toilet paper, wrappers; human waste etc. Lights: Turned off Heating/cooling: Turned off Oven: Wiped clean and turned off. Doors Internal and external doors, including gate/s are locked Alarm Arm and/or disarm the building as per instructions Your booking time must be inclusive of cleaning time. Stains and damage must be reported to the Coordinator after your booking. Additional costs may be incurred by the hirer for damage to the Centre caused during your booking. In the event of emergency maintenance closures, hirers will receive verbal and written notice of cancellation of bookings during this period. Council will endeavour to assist groups to relocate to an alternative centre where possible. Hirers should note the stadium maybe required as a Emergency Relief Centre (ERC) under the Council Emergency Management Plan. Council reserves the right to cancel any booking/s without notice if the stadium is required for use as an ERC. The hirer is responsible for ensuring a personal first aid kit is available during their booking. Council does not provide first aid equipment or supplies at the stadium outside of a defibrillator located in change room 1. No obscene, insulting language or disorderly behaviour shall be permitted. This includes any form of entertainment that may be considered inappropriate or that may offend or cause embarrassment to others. Your booking must include your set up and set down time. You will only be allowed to enter the centre during your scheduled time frame. This information is given to our security monitoring company. Council requires all functions celebrating 13th – 21st birthdays to register their event with the Victoria Police Party Safe Scheme. Registration can be completed online or at your local police station. https:// xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Document_ID=35927 It is strongly recommended events are not posted on social media sites. Hirer’s may be held liable for incidents and/or damage caused as a result. Music and noise levels must be kept to a reasonable level. Hirers that do not comply with this condition may incur restrictions to their bookings or cancellation of future use, as the Stadium is near residential areas. Please respect the residents on departure. All vehicles are to be parked in the car park. No vehicles, other than emergency vehicles, are to be parked or have access to the Stadium grounds during the allocated hire period. Animals (other than Assistance Animals) are not permitted in the Stadium. Alcohol can be consumed but not sold on the premises. You may be required to obtain a temporary liquor licence. For further information, please visit the Victorian Commission for Gambling and Liquor Regulation website xxxx://xxx.xxxxx.xxx.xxx.xx/liquor/small-temporary-event/apply-new-licence/apply-liquor-licence A copy of this licence is required to be given to Facility Co-ordinator prior to the event. The Hirer acknowledges that smoking is prohibited in all Council Facilities and within 10 metres of any playground, sporting or other events as per the Tobacco Act 1987.

Hire Fees. Hire fees are in accordance with the annual adopted Council Budget and are due and payable 14 days prior to your booking. Room Category Rate* Commercial user – full day $595.10 575.00 Commercial user – half day $486.90 470.45 Community user – full day $496.65 470.45 Function Room Community user – half day $386.25 365.90 Regular User – per hr $50.75 48.10 Regular User (non-for-profit) – per hr $36.35 34.50 Bond $300.00 *fees valid until 30th June 2024 2022 Community: The hirer charges no fees or minimal fees for its service and the service is of direct benefit to the community e.g., e.g. incorporated community groups and not-for-profit organisations (proof required Full Day: Booking for more than 4 hours, including set up and pack down time. In person City of Whittlesea Council Offices 00 Leisure and Community Facilities Xxxx XX0, 0xx Xxxxx (xxxxx Xxxx Xxxxx Xxxxxxxx) Xxxxxxxxx Xxxxxx XxxxxxxxxValley 000 XxXxxxxxx Xx, Xxxxx xxxxxx XXX Xxxx Xxxx 0000 or Meadowglen International Athletics Stadium 000 146 – 000 XxXxxxxxx Xxxx, Xxxxxx 0000 In person Meadowglen International Athletics Stadium 000 – 3076 Leisure and Community Facilities Xxxx XX0, 0xx Xxxxx (xxxxx Xxxx Xxxxx Xxxxxxxx) Xxxxxxxxx Xxxxxx Valley 000 XxXxxxxxx XxxxXx, Xxxxxx 0000 Internet Credit card payments can be made via the council website at xxx.xxxxxxxxxx.xxx.xxx.xx Post BillPay Xxxxxx code and Ref to be supplied in tax invoice. Pay in person at any post office, phone 13 18 16 or go to xxxxxxxxxxx.xxx.xx Bpay Xxxxxx Code & Ref to be supplied in tax invoice Xxxx Xxxx Individuals or groups must provide a minimum of seven days’ notice in writing prior to the event to avoid forfeit of fees. Council reserves the right to cancel any booking if the Centre is required for: • Council events • Municipal, State or Federal elections • National or regional emergency • Emergency maintenance Council will not be liable for any loss to the hirer due to cancellation by Council. In the event of hirer negligence, the following additional charges may apply: Replacement of key/swipe $150.00 (max) After Hours Officer call out fee $120.00 Fire Brigade attendance $1000.00 (min) Extra cleaning (if applicable) POA* Damage to centre/furniture POA* It is the responsibility of the hirer to ensure the Function Room is left in a clean and tidy state. Failure to do so will result in additional cleaning charges and/or suspension of future use of our Centres. Hirers are required to bring their own cleaning equipment e.g., e.g. garbage bags, sponges, surface sprays and tea towels. A mop, broom and/or vacuum cleaner are provided. Duties include: Surfaces: Wipe clean all surfaces and appliances e.g., e.g. tables, benches, oven, sinks Furniture: Put away all furniture in an organised manner (if applicable) Rubbish: Disposing of all rubbish into bins provided Floors: Sweep, mop and/or vacuum after each booking. Vacuum to be emptied. Fridge: Empty all items and clean any spillages in the fridge Toilets: Left in a clean and tidy state. Benches and floors need to be clear of all; paper towel, toilet paper, wrappers; human waste etc. Lights: Turned off Heating/cooling: Turned off Oven: Wiped clean and turned off. Doors Internal and external doors, including gate/s are locked Alarm Arm and/or and disarm the building as per instructions Your booking time must be inclusive of cleaning time. Stains and damage must be reported to the Coordinator after your booking. Additional costs may be incurred by the hirer for damage to the Centre caused during your booking. In the event of emergency maintenance closures, hirers will receive verbal and written notice of cancellation of bookings during this period. Council will endeavour to assist groups to relocate to an alternative centre where possible. Hirers should note the stadium maybe required as a Emergency Relief Centre (ERC) under the Council Emergency Management Plan. Council reserves the right to cancel any booking/s without notice if the stadium is required for use as an ERC. The hirer is responsible for ensuring a personal first aid kit is available during their booking. Council does not provide first aid equipment or supplies at the stadium outside of a defibrillator located in change room 1. No obscene, obscene or insulting language or disorderly behaviour shall be permitted. This includes any form of entertainment that may be considered lewd or inappropriate for a public place or that may offend or cause embarrassment to others. Your booking must include your set up and set down time. You will only be allowed to enter the centre during your scheduled time frame. This information is given to our security monitoring company. Council requires all functions celebrating 13th – 21st birthdays to register their event with the Victoria Police Party Safe Scheme. Registration can be completed online or at your local police station. https:// xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Document_ID=35927 xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Xxxxxxxx_XX=00000 It is strongly recommended events are not posted on social media sites. Hirer’s may be held liable for incidents and/or damage caused as a result. Music and noise levels must be kept to a reasonable level. Hirers that do not comply with this condition may incur restrictions to their bookings or cancellation of future use, as the Stadium is near located in close proximity to residential areas. Please respect the local residents on departurewhen leaving. All vehicles are to be parked in the car park. No vehicles, other than emergency vehicles, are to be parked or have access to the Stadium grounds during the allocated hire period. Animals (other than Assistance Animals) are not permitted in the Stadium. Alcohol can be consumed but not sold on the premises. You may be required to obtain a temporary liquor licence. For further information, please visit the Victorian Commission for Gambling and Liquor Regulation website xxxx://xxx.xxxxx.xxx.xxx.xx/liquor/small-temporary-event/apply-new-licence/apply-liquor-licence xxxx://xxx.xxxxx.xxx.xxx.xx/xxxxxx/xxxxx-xxxxxxxxx-xxxxx/xxxxx-xxx-xxxxxxx/xxxxx-xxxxxx-xxxxxxx A copy of this licence is required to be given to Facility Co-ordinator prior to the event. The Hirer acknowledges that smoking is prohibited in all Council Facilities and within 10 metres of any playground, sporting or other events as per the Tobacco Act 1987Xxx 0000.

Hire Fees. Hire fees are in accordance with the annual adopted Council Budget and are due and payable 14 days prior to your booking. Room Category Rate* Commercial user – full day $595.10 575.00 Commercial user – half day $486.90 470.45 Community user – full day $496.65 479.85 Function Room Community user – half day $386.25 373.20 Regular User – per hr $50.75 49.05 Regular User (non-for-profit) – per hr $36.35 35.15 Bond $300.00 *fees valid until 30th June 2024 2023 Community: The hirer charges no fees or minimal fees for its service and the service is of direct benefit to the community e.g., e.g. incorporated community groups and not-for-profit organisations (proof required Full Day: Booking for more than 4 hours, including set up and pack down time. In person City of Whittlesea Council Offices 00 Leisure and Community Facilities Xxxx XX0, 0xx Xxxxx (xxxxx Xxxx Xxxxx Xxxxxxxx) Xxxxxxxxx Xxxxxx XxxxxxxxxValley 000 XxXxxxxxx Xx, Xxxxx xxxxxx XXX Xxxx Xxxx 0000 or Meadowglen International Athletics Stadium 000 146 – 000 XxXxxxxxx Xxxx, Xxxxxx 0000 3076 In person Meadowglen International Athletics Stadium 000 – City of Whittlesea Leisure and Community Facilities Xxxx XX0, 0xx Xxxxx (xxxxx Xxxx Xxxxx Xxxxxxxx) Xxxxxxxxx Xxxxxx Valley 000 XxXxxxxxx XxxxXx, Xxxxxx 0000 Xxxx Xxxx Internet Credit card payments can be made via the council website at xxx.xxxxxxxxxx.xxx.xxx.xx Post BillPay Xxxxxx code and Ref to be supplied in tax invoice. Pay in person at any post office, phone 13 18 16 or go to xxxxxxxxxxx.xxx.xx Bpay Xxxxxx Code & Ref to be supplied in tax invoice Individuals or groups must provide a minimum of seven days’ notice in writing prior to the event to avoid forfeit of fees. Council reserves the right to cancel any booking if the Centre is required for: • Council events • Municipal, State or Federal elections • National or regional emergency • Emergency maintenance Council will not be liable for any loss to the hirer due to cancellation by Council. In the event of hirer negligence, the following additional charges may apply: Replacement of key/swipe $150.00 (max) After Hours Officer call out fee $120.00 Fire Brigade attendance $1000.00 (min) Extra cleaning (if applicable) POA* Damage to centre/furniture POA* It is the responsibility of the hirer to ensure the Function Room is left in a clean and tidy state. Failure to do so will result in additional cleaning charges and/or suspension of future use of our Centres. Hirers are required to bring their own cleaning equipment e.g., e.g. garbage bags, sponges, surface sprays and tea towels. A mop, broom and/or vacuum cleaner are provided. Duties include: Surfaces: Wipe clean all surfaces and appliances e.g., e.g. tables, benches, oven, sinks Furniture: Put away all furniture in an organised manner (if applicable) Rubbish: Disposing of all rubbish into bins provided Floors: Sweep, mop and/or vacuum after each booking. Vacuum to be emptied. Fridge: Empty all items and clean any spillages in the fridge Toilets: Left in a clean and tidy state. Benches and floors need to be clear of all; paper towel, toilet paper, wrappers; human waste etc. Lights: Turned off Heating/cooling: Turned off Oven: Wiped clean and turned off. Doors Internal and external doors, including gate/s are locked Alarm Arm and/or and disarm the building as per instructions Your booking time must be inclusive of cleaning time. Stains and damage must be reported to the Coordinator after your booking. Additional costs may be incurred by the hirer for damage to the Centre caused during your booking. In the event of emergency maintenance closures, hirers will receive verbal and written notice of cancellation of bookings during this period. Council will endeavour to assist groups to relocate to an alternative centre where possible. Hirers should note the stadium maybe required as a Emergency Relief Centre (ERC) under the Council Emergency Management Plan. Council reserves the right to cancel any booking/s without notice if the stadium is required for use as an ERC. The hirer is responsible for ensuring a personal first aid kit is available during their booking. Council does not provide first aid equipment or supplies at the stadium outside of a defibrillator located in change room 1. No obscene, obscene or insulting language or disorderly behaviour shall be permitted. This includes any form of entertainment that may be considered lewd or inappropriate for a public place or that may offend or cause embarrassment to others. Your booking must include your set up and set down time. You will only be allowed to enter the centre during your scheduled time frame. This information is given to our security monitoring company. Council requires all functions celebrating 13th – 21st birthdays to register their event with the Victoria Police Party Safe Scheme. Registration can be completed online or at your local police station. https:// xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Document_ID=35927 xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Xxxxxxxx_XX=00000 It is strongly recommended events are not posted on social media sites. HirerXxxxx’s may be held liable for incidents and/or damage caused as a result. Music and noise levels must be kept to a reasonable level. Hirers that do not comply with this condition may incur restrictions to their bookings or cancellation of future use, as the Stadium is near located in close proximity to residential areas. Please respect the local residents on departurewhen leaving. All vehicles are to be parked in the car park. No vehicles, other than emergency vehicles, are to be parked or have access to the Stadium grounds during the allocated hire period. Animals (other than Assistance Animals) are not permitted in the Stadium. Alcohol can be consumed but not sold on the premises. You may be required to obtain a temporary liquor licence. For further information, please visit the Victorian Commission for Gambling and Liquor Regulation website xxxx://xxx.xxxxx.xxx.xxx.xx/liquor/small-temporary-event/apply-new-licence/apply-liquor-licence xxxx://xxx.xxxxx.xxx.xxx.xx/xxxxxx/xxxxx-xxxxxxxxx-xxxxx/xxxxx-xxx-xxxxxxx/xxxxx-xxxxxx-xxxxxxx A copy of this licence is required to be given to Facility Co-ordinator prior to the event. The Hirer acknowledges that smoking is prohibited in all Council Facilities and within 10 metres of any playground, sporting or other events as per the Tobacco Act 1987Xxx 0000.

Hire Fees. Hire fees are in accordance with the annual adopted Council Budget and are due and payable 14 days prior to your booking. Room Category Rate* Commercial user – full day $595.10 566.50 Commercial user – half day $486.90 463.50 Community user – full day $496.65 463.50 Function Room Community user – half day $386.25 360.50 Regular User – per hr $50.75 47.40 Regular User (non-for-profit) – per hr $36.35 34.00 Bond $300.00 *fees valid until 30th June 2024 2021 Community: The hirer charges no fees or minimal fees for its service and the service is of direct benefit to the community e.g., e.g. incorporated community groups and not-for-profit organisations (proof required Full Day: Booking for more than 4 hours, including set up and pack down time. In person City of Whittlesea Council Offices 00 Xxxxxx XxxxxxxxxLeisure and Community Facilities Shop MM9, Xxxxx xxxxxx XXX 1st Floor (above Edge Youth Services) Westfield Plenty Valley 000 XxXxxxxxx Xx, Xxxx Xxxx 0000 or Meadowglen International Athletics Stadium 000 – 000 XxXxxxxxx Xxxx, Xxxxxx 0000 In person Meadowglen International Athletics Stadium 000 – Leisure and Community Facilities Shop MM9, 1st Floor (above Edge Youth Services) Westfield Plenty Valley 000 XxXxxxxxx XxxxXx, Xxxxxx 0000 Internet Credit card payments can be made via the council website at xxx.xxxxxxxxxx.xxx.xxx.xx Post BillPay Xxxxxx code and Ref to be supplied in tax invoice. Pay in person at any post office, phone 13 18 16 or go to xxxxxxxxxxx.xxx.xx Bpay Xxxxxx Code & Ref to be supplied in tax invoice Xxxx Xxxx Individuals or groups must provide a minimum of seven days’ notice in writing prior to the event to avoid forfeit of fees. Council reserves the right to cancel any booking if the Centre is required for: • Council events • Municipal, State or Federal elections • National or regional emergency • Emergency maintenance Council will not be liable for any loss to the hirer due to cancellation by Council. In the event of hirer negligence, the following additional charges may apply: Replacement of key/swipe $150.00 (max) After Hours Officer call out fee $120.00 Fire Brigade attendance $1000.00 (min) Extra cleaning (if applicable) POA* Damage to centre/furniture POA* It is the responsibility of the hirer to ensure the Function Room is left in a clean and tidy state. Failure to do so will result in additional cleaning charges and/or suspension of future use of our Centres. Hirers are required to bring their own cleaning equipment e.g., e.g. garbage bags, sponges, surface sprays and tea towels. A mop, broom and/or vacuum cleaner are provided. Duties include: Surfaces: Wipe clean all surfaces and appliances e.g., e.g. tables, benches, oven, sinks Furniture: Put away all furniture in an organised manner (if applicable) Rubbish: Disposing of all rubbish into bins provided Floors: Sweep, mop and/or vacuum after each booking. Vacuum to be emptied. Fridge: Empty all items and clean any spillages in the fridge Toilets: Left in a clean and tidy state. Benches and floors need to be clear of all; paper towel, toilet paper, wrappers; human waste etc. Lights: Turned off Heating/cooling: Turned off Oven: Wiped clean and turned off. Doors Internal and external doors, including gate/s are locked Alarm Arm and/or and disarm the building as per instructions Your booking time must be inclusive of cleaning time. Stains and damage must be reported to the Coordinator after your booking. Additional costs may be incurred by the hirer for damage to the Centre caused during your booking. In the event of emergency maintenance closures, hirers will receive verbal and written notice of cancellation of bookings during this period. Council will endeavour to assist groups to relocate to an alternative centre where possible. Hirers should note the stadium maybe required as a Emergency Relief Centre (ERC) under the Council Emergency Management Plan. Council reserves the right to cancel any booking/s without notice if the stadium is required for use as an ERC. The hirer is responsible for ensuring a personal first aid kit is available during their booking. Council does not provide first aid equipment or supplies at the stadium outside of a defibrillator located in change room 1. No obscene, obscene or insulting language or disorderly behaviour shall be permitted. This includes any form of entertainment that may be considered lewd or inappropriate for a public place or that may offend or cause embarrassment to others. Your booking must include your set up and set down time. You will only be allowed to enter the centre during your scheduled time frame. This information is given to our security monitoring company. Council requires all functions celebrating 13th – 21st birthdays to register their event with the Victoria Police Party Safe Scheme. Registration can be completed online or at your local police station. https:// xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Document_ID=35927 xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxx.xxx?Document_ID=35927 It is strongly recommended events are not posted on social media sites. HirerXxxxx’s may be held liable for incidents and/or damage caused as a result. Music and noise levels must be kept to a reasonable level. Hirers that do not comply with this condition may incur restrictions to their bookings or cancellation of future use, as the Stadium is near located in close proximity to residential areas. Please respect the local residents on departurewhen leaving. All vehicles are to be parked in the car park. No vehicles, other than emergency vehicles, are to be parked or have access to the Stadium grounds during the allocated hire period. Animals (other than Assistance Animals) are not permitted in the Stadium. Alcohol can be consumed but not sold on the premises. You may be required to obtain a temporary liquor licence. For further information, please visit the Victorian Commission for Gambling and Liquor Regulation website xxxx://xxx.xxxxx.xxx.xxx.xx/liquor/small-temporary-event/apply-new-licence/apply-liquor-licence A copy of this licence is required to be given to Facility Co-ordinator prior to the event. The Hirer acknowledges that smoking is prohibited in all Council Facilities and within 10 metres of any playground, sporting or other events as per the Tobacco Act 1987.