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Common use of Incident Xxxxxxxx Clause in Contracts

Incident Xxxxxxxx. 1. When State/Tribe/County is the supporting agency, the State/Tribe/County will xxxx the primary ESF Federal Agency. 2. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Appropriate Annual Operating Plans, the billing Party shall submit a xxxx or estimate for reimbursement as soon as possible, but not later than 180 days after the incident is controlled. If the total cost is not known at the time of initial billing, a partial xxxx, so identified, may be submitted. A final xxxx, so identified, will be issued within 270 days after control of the incident. After the final billing has been sent, and if additional costs are identified, a supplemental billing may be issued if agreeable to applicable Parties. For obligation purposes, the Federal Agencies will submit unpaid obligation figures to the State/Tribe/County by (to be determined by individual State/Tribe/County fiscal year). The State/Tribe/County will submit unpaid obligation figures to the appropriate Federal Agency by September 1 for the previous Federal fiscal year. All obligations will be submitted by incident name, date, Mission Assignment number (MA), and federal job code. 4. Billing Content: Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Xxxxxxxx for State/Tribe/County incident assistance may include administrative overhead, not to exceed the predetermined State/Tribe/County indirect cost rate negotiated annually with the cognizant Federal Agency for the State/Tribe/County (OMB Circular A-87).

Appears in 3 contracts

Samples: Interagency Cooperative Fire Management and Stafford Act Response Agreement, Interagency Cooperative Fire Management and Stafford Act Response Agreement, Interagency Cooperative Fire Management Agreement

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Incident Xxxxxxxx. 1When State of Washington is the Supporting Agency operating under a Mission Assignment or sub-tasking from the ESF Primary Agency and the incident is within the State of Washington lands, the State of Washington will xxxx the ESF Primary Agency. When the State of Washington is the Supporting Agency and the incident is outside the (State/Tribe/County is the supporting agency)’s jurisdiction, the State/Tribe/County State of Washington will xxxx the primary ESF Federal Primary Agency. 2. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Appropriate Annual Operating Plans, the billing Party shall submit a xxxx or estimate for reimbursement as soon as possible, but not later than 180 90 days after the incident is controlled. If Extensions beyond 90 days for invoice submittal must be presented in writing to the total cost is not known at reimbursing agency. Operating Plans will include contact information for written requests for extensions. Absent a written extension of time granted by the time of initial billingreimbursing agency, a partial xxxx, so identified, may the final itemized xxxx must be submitted. A final xxxx, so identified, will be issued submitted to the reimbursing agency within 270 90 days after control of the incident. After the final billing has been sent, and if additional costs are identified, a supplemental billing may be issued if agreeable to applicable PartiesXxxxxxxx Act Response. For obligation purposes, the Federal Agencies will submit unpaid obligation obligational figures to the State/Tribe/County State of Washington by (to be determined by individual State/Tribe/County Tribe fiscal year). The State/Tribe/County State of Washington will submit unpaid obligation obligational figures to the appropriate Federal Agency by September 1 for the previous Federal federal fiscal year. All obligations will be submitted by incident name, date, Mission Assignment number (MA), and federal job code. 4. Billing Content: Bills will be identified by incident name, date, MA. , location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Xxxxxxxx for State/Tribe/County State of Washington incident assistance may include administrative overhead, not to exceed the predetermined State/Tribe/County applicable State of Washington indirect cost rate negotiated annually with rate. Billing Addresses: All bills for services provided to the cognizant Federal Agency State of Washington will be mailed to the following address for the State/Tribe/County (OMB Circular A-87).payment:

Appears in 2 contracts

Samples: Cooperative Wildland Fire Management Agreement, Cooperative Wildland Fire Management Agreement

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Incident Xxxxxxxx. 1. When (State/Tribe/County ) is the supporting agencyagency operating under a mission assignment or sub-tasking from the ESF Primary Agency and the incident is within the(State/Tribal lands), the (State/Tribe/County ) will xxxx the primary ESF Federal Primary Agency. 2. When the (State/Tribe) is the supporting agency and the incident is outside the (State/Tribe)’s jurisdiction, the (State/Tribe) will xxxx the ESF Primary Agency. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Appropriate Annual Operating Plans, the billing Party shall submit a xxxx or estimate for reimbursement as soon as possible, but not later than 180 90 days after the incident is controlled. If Extensions beyond 90 days for invoice submittal must be presented in writing to the total cost is not known at reimbursing agency. Operating Plans will include contact information for written requests for extensions. Absent a written extension of time granted by the time of initial billingreimbursing agency, a partial xxxx, so identified, may the final itemized xxxx must be submitted. A final xxxx, so identified, will be issued submitted to the reimbursing agency within 270 90 days after control of the incident. After the final billing has been sent, and if additional costs are identified, a supplemental billing may be issued if agreeable to applicable PartiesXxxxxxxx Act response. For obligation purposes, the Federal Agencies will submit unpaid obligation obligational figures to the (State/Tribe/County ) by (to be determined by individual State/Tribe/County Tribe fiscal year). The (State/Tribe/County ) will submit unpaid obligation obligational figures to the appropriate Federal Agency by September 1 for the previous Federal fiscal year. All obligations will be submitted by incident name, date, Mission Assignment mission assignment number (MA), and federal job code. 4. Billing Content: Bills will be identified by incident name, date, Mission Assignment (MA). location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Xxxxxxxx for (State/Tribe/County ) incident assistance may include administrative overhead, not to exceed the predetermined applicable (State/Tribe/County ) indirect cost rate negotiated annually with the cognizant Federal Agency for the State/Tribe/County (OMB Circular A-87)rate.

Appears in 1 contract

Samples: Master Cooperative Wildland Fire Management and Stafford Act Response Agreement

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