Non-Suppression Xxxxxxxx. As described in this Operating Plan, the parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document.
Non-Suppression Xxxxxxxx. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities. Accounting Records Cooperators must maintain records incident by incident which adequately identify the source and use of funds. These records must contain information pertaining to expense related to each incident, unobligated balances, liabilities outlays or expenditures, and income. Such documents must be made available to each participating Agency upon request. Internal Control Effective control and accountability must be maintained for all federal funds, real and personal property, and other assets. Cooperators must keep effective internal controls to ensure that all federal funds received are separately and properly allocated to each incident and used solely for authorized purposes. Reimbursable Costs Documented costs incurred as the result of an incident are reimbursable. All costs must be reasonable, allowable, and allocable. Costs must be consistently treated as either direct costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle and is specifically required to assure that the same types of costs are not charged as both direct costs and indirect costs. Every effort should be made to classify costs incurred for the same purpose, in like circumstances, consistently as either direct or indirect. Direct Costs: Direct costs are those items of expense specifically identified with the delivery or completion of a project or program. General examples include, but are not limited to, personnel costs (salary and fringe benefits), equipment costs, travel, materials, supplies, and contracts. For the purposes of this Agreement, these may include, but are not limited to the following: • Actual costs directly incurred for “move-up and cover” or “backfill” resources. • Agency costs of individuals assigned to the incident or project for salary, benefits, and overtime including premium pay if and when it is earned according to the policies, laws, and rules governing the employees of the Supporting Agency. • Agency costs for transportation including, but not limited to, airline fees, vehicle rental fees, fuel and oil, and agency established mileage fees. • Agency costs for per diem and lodging of resources assigned to the incident when...
Non-Suppression Xxxxxxxx. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved parties within their legal authorities.
Non-Suppression Xxxxxxxx. As described in this Operating Plan, the Parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document. Xxxxxxxx Act Xxxxxxxx • Refer to Exhibit H of the Master Coop Agreement – Use of and Reimbursement for Shared Resources in Xxxxxxxx Act Response Actions • Billing timeframes – Provide contact information and process required for any written request for extensions beyond timeframes established in Exhibit H. • GENERAL PROVISIONS
Non-Suppression Xxxxxxxx. 704 As described in this Operating Plan, the Parties may jointly conduct cooperative projects and/or 705 share resources to carry out non-suppression activities in support of interagency fire 706 management. These joint projects or activities may involve sharing of costs and/or a transfer of 707 funds between the Parties involved, at which time a separate, local agreement, procurement, or 708 other appropriate written document will be required. Billing will be defined under the terms of 709 that document. 710 X. Xxxxxxxx Act Xxxxxxxx: 711 • Refer to Exhibit H of the Master Cooperative Agreement – Use of and Reimbursement for Shared 712 Resources in Stafford Act Response Actions. 713 • Billing timeframes – Contact information and process required for extensions beyond timeframes 714 established in Exhibit H are included in Exhibit D Reimbursable Billing and Payments. 715 716 VIII. GENERAL PROVISIONS 717 A. Principal Contacts: 718 Refer to Exhibit B of Master Coop Agreement – Principal Contacts. 719 B. Personnel Policy: 720 Supplemental Fire Department Resources are mobilized through the Idaho Cooperative 721 Mobilization Agreement (ICMA). 722 C. Modification: 723 Modifications within the scope of this Operating Plan shall be made by mutual consent of the 724 Parties, through the issuance of a written modification signed and dated by all Parties prior to 725 any changes being performed. Any Party shall have the right to terminate their participation 726 under this Operating Plan by providing one year advance written notice to the other Parties.
Non-Suppression Xxxxxxxx. 32 All non-suppression costs shall be billed and paid in accordance with the terms and 33 conditions of the Supplemental Project Agreement, separate agreement, procurement, or 34 other appropriate written document, executed by the authorized signatories of the involved 35 Parties within their legal authorities. 37 IV. Accounting Records N/A 38 Cooperators must maintain records incident by incident which adequately identify the 39 source and use of funds. These records must contain information pertaining to expense 40 related to each incident, unobligated balances, liabilities outlays or expenditures, and
Non-Suppression Xxxxxxxx. A. Joint Projects and Project Assistance (Fuels) DNR-AFS fuels projects are assigned a project code and the DNR and/or AFS reimbursement for expenses is included in the cross-billing for Suppression and Non- Specific Suppression Support. Joint projects involving other agencies require separate reimbursable agreements.
Non-Suppression Xxxxxxxx. As described in this Operating Plan, the parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document. Agencies may xxxx one another for pre-suppression, prevention, prescribed fire and other fire management activities and administrative charges may be applied. Provisions described above pertaining to suppression billing procedures, addresses, payment due dates, obligation information, and payments also apply to these xxxxxxxx. Xxxxxxxx will be itemized, and a copy of the appropriate annual operating plans will be attached or referenced.
