Common use of Incidental Clause in Contracts

Incidental. Expenses Receipts are required, when available, for the following incidental travel expenses when specific reimbursement is elected under Section5, Special Conditions of Travel. • Convention and conference registration fees. Additionally, a traveler may be reimbursed for the actual and reasonable fees for attending events which are not included in a basic registration fee that directly enhance the public purpose of the Aviation Authority's participation at the conference or convention, including, but not limited to, banquets and other meal functions. It shall be the traveler's responsibility, however, to substantiate that such charges are proper and necessary. • Reasonable tips and gratuities based on the Tipping Standard Guide of the United States, i.e. Valet Attendant $2, Skycap at the airport, Hotel Doorman and Hotel Xxxxxxx $1 per bag, not to exceed 20% of the underlying expense. Gratuities for meal allowances shall not be separately reimbursed, unless approved as noted in Section 6.3. • Actual passport and visa fees required for authorized travel • Actual and necessary fees charged to purchase traveler's cheques for authorized travel expenses • Actual fees charged for exchange of currency or other foreign currency transaction fees and related bank charges, including ATM fees, necessary to pay authorized travel expenses • Actual fees for immunizations required or recommended for authorized travel • Actual cost of maps necessary for conducting official business • Actual fees charged by the airlines including seat assignments, early or preferred boarding, baggage fees, blankets, pillows, and other airline fees incurred by the Authorized Traveler for incidental charges that are necessary to accomplish the business purpose of the trip. • Additional lost baggage and/or travel insurance for international travel • Taxi, train, or shuttle bus fare • Storage or parking fees • Gasoline when using a rental car • Tolls • Communication expense incurred in the conduct of Aviation Authority business. Any travel expense report requesting payment of or claiming reimbursement for communication expense charged to a hotel bill or credit card must state the points and parties contacted and the reason for such communications. Aviation Authority Board members shall be reimbursed for reasonable communication expenses related to their individual business while traveling on behalf of the Aviation Authority if so documented. Authorized travelers will not be reimbursed for personal phone calls if deemed unreasonable by the approving authority under Section 4.1.

Incidental. Expenses Receipts are required, when available, for the following incidental travel expenses when specific reimbursement is elected under Section5, Special Conditions of Travel. • Convention and conference registration fees. Additionally, a traveler may be reimbursed for the actual and reasonable fees for attending events which are not included in a basic registration fee that directly enhance the public purpose of the Aviation Authority's participation at the conference or convention, including, but not limited to, banquets and other meal functions. It shall be the traveler's responsibility, however, to substantiate that such charges are proper and necessary. • Reasonable tips and gratuities based on the Tipping Standard Guide of the United States, i.e. Valet Attendant Xxxxxxxxx $20, Skycap Xxxxxx at the airport, Hotel Doorman and Hotel Xxxxxxx $1 per bag, not to exceed 20% of the underlying expense. Gratuities for meal allowances shall not be separately reimbursed, unless approved as noted in Section 6.3. • Actual passport and visa fees required for authorized travel • Actual and necessary fees charged to purchase traveler's cheques for authorized travel expenses • Actual fees charged for exchange of currency or other foreign currency transaction fees and related bank charges, including ATM fees, necessary to pay authorized travel expenses • Actual fees for immunizations required or recommended for authorized travel • Actual cost of maps necessary for conducting official business • Actual fees charged by the airlines including seat assignments, early or preferred boarding, baggage fees, blankets, pillows, and other airline fees incurred by the Authorized Traveler for incidental charges that are necessary to accomplish the business purpose of the trip. • Additional lost baggage and/or travel insurance for international travel • Taxi, train, or shuttle bus fare • Storage or parking fees • Gasoline when using a rental car • Tolls • Communication expense incurred in the conduct of Aviation Authority business. Any travel expense report requesting payment of or claiming reimbursement for communication expense charged to a hotel bill or credit card must state the points and parties contacted and the reason for such communications. Aviation Authority Board members shall be reimbursed for reasonable communication expenses related to their individual business while traveling on behalf of the Aviation Authority if so documented. Authorized travelers will not be reimbursed for personal phone calls if deemed unreasonable by the approving authority under Section 4.1.

Incidental. Expenses Receipts are required, when available, for the following incidental travel expenses when specific reimbursement is elected under Section5, Special Conditions of Travel. •  Convention and conference registration fees. Additionally, a traveler may be reimbursed for the actual and reasonable fees for attending events which are not included in a basic registration fee that directly enhance the public purpose of the Aviation Authority's participation at the conference or convention, including, but not limited to, banquets and other meal functions. It shall be the traveler's responsibility, however, to substantiate that such charges are proper and necessary. •  Reasonable tips and gratuities based on the Tipping Standard Guide of the United States, i.e. Valet Attendant Xxxxxxxxx $20, Skycap Xxxxxx at the airport, Hotel Doorman and Hotel Xxxxxxx $1 per bag, not to exceed 20% of the underlying expense. Gratuities for meal allowances shall not be separately reimbursed, unless approved as noted in Section 6.3. •  Actual passport and visa fees required for authorized travel •  Actual and necessary fees charged to purchase traveler's cheques for authorized travel expenses •  Actual fees charged for exchange of currency or other foreign currency transaction fees and related bank charges, including ATM fees, necessary to pay authorized travel expenses •  Actual fees for immunizations required or recommended for authorized travel •  Actual cost of maps necessary for conducting official business •  Actual fees charged by the airlines including seat assignments, early or preferred boarding, baggage fees, blankets, pillows, and other airline fees incurred by the Authorized Traveler for incidental charges that are necessary to accomplish the business purpose of the trip. •  Additional lost baggage and/or travel insurance for international travel •  Taxi, train, or shuttle bus fare •  Storage or parking fees •  Gasoline when using a rental car •  Tolls •  Communication expense incurred in the conduct of Aviation Authority business. Any travel expense report requesting payment of or claiming reimbursement for communication expense charged to a hotel bill xxxx or credit card must state the points and parties contacted and the reason for such communications. Aviation Authority Board members shall be reimbursed for reasonable communication expenses related to their individual business while traveling on behalf of the Aviation Authority if so documented. Authorized travelers will not be reimbursed for personal phone calls if deemed unreasonable by the approving authority under Section 4.1.