Common use of Information and communication among the Contracting Parties Clause in Contracts

Information and communication among the Contracting Parties. Any notice to be given under this Contract shall be in writing to the addresses and recipients listed above. Any change of persons or contact details shall be notified immediately to the Contractor. The address list shall be accessible to all concerned. The EC may, at any time during the implementation of the Project and up to five years after the end of the REACH project (foreseen for 28 February 2024), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECA), on the Beneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 2029. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the Beneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the Project. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the Bbeneficiary concerned, which may make observations thereon within one (1) month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the Beneficiary concerned within two (2) months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.

Information and communication among the Contracting Parties. Any notice to be given under this Contract shall be in writing to the addresses and recipients listed above. Any change of persons or contact details shall be notified immediately to the Contractor. The address list shall be accessible to all concerned. The EC may, at any time during the implementation of the Project and up to five years after the end of the REACH project (foreseen for 28 February 2024), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECA), on the Beneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 20292030. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the Beneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the Projectproject. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the Bbeneficiary beneficiary concerned, which may make observations thereon within one (1) month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the Beneficiary beneficiary concerned within two (2) months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.

Information and communication among the Contracting Parties. Any notice to be given under this Contract shall be in writing to the addresses and recipients listed above. Any change of persons or contact details shall be notified immediately to the Contractor. The address list shall be accessible to all concerned. The EC may, at any time during the implementation of the Project and up to five years after the end of the REACH project (foreseen for 28 February 2024), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECA), on the Beneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 2029. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the Beneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the Projectproject. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the Bbeneficiary beneficiary concerned, which may make observations thereon within one (1) month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the Beneficiary beneficiary concerned within two (2) months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.

Information and communication among the Contracting Parties. Any notice to be given under this Contract shall be in writing to the addresses and recipients listed above. Any change of persons or contact details shall be notified immediately to the Contractor. The address list shall be accessible to all concerned. The EC may, at any time during the implementation of the Project and up to five years after the end of the REACH project (foreseen for 28 February 2024), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXXOLAF) and the European Court of Auditors (ECA), on the Beneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 2029. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the Beneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the Projectproject. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the Bbeneficiary beneficiary concerned, which may make observations thereon within one (1) month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the Beneficiary beneficiary concerned within two (2) months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.