Common use of Installation Health and Safety Structure Clause in Contracts

Installation Health and Safety Structure. A. In each installation, the Administration shall designate a health and safety official and the Union shall designate a health and safety representative. Access to Agency facilities is governed by Agency policy and applicable laws and regulations. Health and safety reps may carry out the following functions: 1. Accompany management on semi annual health and safety inspections. The health and safety representative may provide comments orally or in writing to the management official who is preparing the 5510. The completed 5510 will include these comments as well as the contact information for the representative and will note any disagreement between the parties related to the inspection. The designated representative will receive a copy of the completed Form SSA-5510-BK (Report of Safety Hazard). The parties agree that each worksite facility will be inspected at least twice each calendar year using form SSA-5510. In large facilities, such as headquarters, PSCs, and the DOC, the second inspection will be a follow up inspection conducted within 90 days after completion of the original inspection. 2. Accompany management, as appropriate, on health and safety inspections conducted by other governmental authorities. 3. Receive employee reports of unsafe or unhealthy conditions and share any reports with management. Employees may submit such reports to either the Union or management representative, who will discuss the submission. The official in charge of the installation will decide what, if any, action to take. Should the union representative be dissatisfied with the installation manager's disposition of the matter, he/she may raise the matter with a union representative of the applicable council for further review. Such council designee may further raise the matter at appropriate management levels. 4. Inform management of any alleged unsafe or unhealthy condition, for appropriate action if necessary. 5. Referral of matters to OSHA and/or NIOSH as appropriate. The union designated health and safety representative will also apprise management prior to a union referral. 6. Receive copies of any written notice referred by an agency official in response to an employee report of an unsafe or unhealthful condition. 7. Receive all reports of security incidents involving threats to employees, their offices and property in accordance with AIMS GAM 10.05.03. Such reports may be sanitized as appropriate. 8. When a facility is closed as a result of weather or other event, which has caused damage to the building, including but not limited to, earthquake, volcanic eruption, fire, tornado, hurricane, tsunami, flood, cyclone, landslide/mudslide, cave-in, etc. and a final re-occupancy walk-through inspection is performed by the agency, the agency will invite the designated health and safety representative to accompany management on the final re-occupancy walk-through inspection. The agency has no obligation to delay the inspection after reasonable advance notification is given. 9. Be informed of any recalls of products or materials used within the office or facility such as headsets, chemical products, etc. 10. Upon request, be provided copies of those Safety Data Sheets prepared by the agency regarding chemicals introduced into the workplace. 11. A copy of the employee portion of the Facility Security Plan will be available electronically and the designated local health and safety representative may submit comments once a year for management consideration. B. If no onsite health and safety representative is available, the Union will designate a health and safety representative from a nearby facility. C. The Agency will not pay for travel and per diem for any health and safety activities described under this Section.

Installation Health and Safety Structure. A. In each installation, other than those identified in Section 2, the Administration shall designate a health and safety official and the Union shall designate a an onsite health and safety representative. Access representative to Agency facilities is governed by Agency policy and applicable laws and regulations. Health and safety reps may carry out the following functions: 1. Accompany management on SSA-controlled safety inspections. 2. Conduct joint semi annual health and safety inspections. The onsite health and safety representative may provide comments orally or in writing to the management official who is preparing the 5510. The completed 5510 will include these comments as well as the contact information for the representative and will note any disagreement between the parties related to the inspection. The designated representative will receive a copy of the completed Form SSA-5510-SSA-5510- BK (Report of Safety Hazard). The parties agree that each worksite facility will be inspected at least twice each calendar year using form SSA-5510. In large facilities, such as headquarters, PSCs, and the DOC, the second inspection will be a follow up inspection conducted within 90 days after completion of the original inspection. 23. Accompany management, as appropriate, on health and safety inspections conducted by other governmental authorities. 34. Receive employee reports of unsafe or unhealthy conditions and share any reports with managementconditions. Employees may submit such reports to either the Union or management representative, who will discuss the submission. The official in charge of the installation will decide what, if any, action to take. Should the union representative be dissatisfied with the installation manager's disposition of the matter, he/she may raise the matter with a union representative of the applicable council for further review. Such council designee may further raise the matter at appropriate management levels. 45. Inform management of any alleged unsafe or unhealthy condition, for appropriate action if necessary. 56. Referral of matters to OSHA and/or NIOSH as appropriate. The union designated health and safety representative will also apprise management prior to a union referral. 67. Receive copies of any written notice referred by an agency official in response to an employee report of an unsafe or unhealthful condition. 78. Receive all reports of security incidents involving threats to employees, their offices and property in accordance with AIMS GAM 10.05.0312.07.03. Such reports may be sanitized as appropriate. 89. When a facility is closed as a result of weather or other event, which has caused damage to the building, including but not limited to, earthquake, volcanic eruption, fire, tornado, hurricane, tsunami, flood, cyclone, landslide/mudslide, cave-in, etc. and a final re-occupancy walk-through an inspection is performed by the agency, the agency will will, invite the designated health and safety representative to accompany management on the final re-occupancy walk-through inspection. The agency has no obligation to delay the inspection after reasonable advance notification is given. 910. Be informed Inform local representative of any recalls of products or materials used within the office or facility such as headsets, chemical products, etc. 1011. Upon request, be provided request management will provide copies of those Material Safety Data Sheets Sheet (MSDS) prepared by the agency regarding chemicals introduced into the workplace. 11. A copy of the employee portion of the Facility Security Plan will be available electronically and the designated local health and safety representative may submit comments once a year for management consideration. B. If no onsite health and safety representative is available, the Union will designate a health and safety representative from a nearby facility. C. The Agency will not pay for travel and per diem for any health and safety activities described under this Section.