Common use of Intra-Departmental Mail and E-Mail Clause in Contracts

Intra-Departmental Mail and E-Mail. Lodge representatives shall be permitted to place a reasonable amount of Lodge mail in the individual Police Department mail receptacles of members. Such Lodge mail shall be limited to information related to Lodge business or collective bargaining representation, shall be the property of the members to whom it is addressed, and shall not be subject to review by the Employer. This section does not allow employees to use the mail receptacle for a general mailing address. Lodge representatives shall also be afforded access to the City's e-mail system to communicate with members relative to Lodge business or collective bargaining representation. No confidentiality attaches to the Lodge's use of the e-mail system and employees have no expectation of privacy on any information transmitted using the City’s e-mail system.