Common use of Job File Clause in Contracts

Job File. (i) INSPECTOR shall keep a Job File on the PROJECT jobsite at all times in an organized manner (along with a back-up of the files on some other media such as a hard drive or back-up electronic file service). The INSPECTOR’s Job File shall be readily accessible to the DSA, the DISTRICT, and Project Architect/Engineer upon site visits and upon request. The INSPECTOR’s Job File shall include all documents required to be maintained on a school construction site in accordance with Title 24 including, but not limited to, the following: (A) Form DSA 152 – Project Inspection Card(s) (B) DSA approved plans and specifications; (C) DSA approved form DSA 103 – Statement of Structural Tests and Special Inspections (D) Deferred submittals as required by the DSA approved plans; (E) DSA approved addenda and revisions; (F) DSA approved Construction Change Documents; (G) Contractor submittals (construction schedule, shop drawings, material certificates, products labels, concrete trip tickets, etc.) as required by the DSA approved Construction Documents; (H) Communication log; all communications and project related meeting minutes/notes; (I) Deviation Notices (form DSA 154), as delivered to the DSA, Project Architect/Engineer and Contractor with log listing all notices with resolution status; (J) Notices of Deviations/Resolution of Deviations (form DSA 154); (K) Inspector Daily Reports; (L) Laboratory tests and inspection reports (form DSA 291); (M) Special inspection reports (form DSA 292); (N) Geotechnical reports (form DSA 293); (O) Records of concrete placing operations; (P) Records of welding operations; (Q) Records of pile driving operations; (R) Verified reports from all parties required to file verified reports; (S) Completed semi-monthly reports; (T) DSA Field Trip Notes; (U) Project Inspector Notifications (form DSA 151; (V) Contractor Notification to Project Inspector Commencement/Completion of Work (form DSA 156); (W) Certificate of Compliance – Approved Bleacher/Grandstand Fabricator (form DSA 130); (X) Applicable codes and referenced standards; (Y) Any other documents required to provide a complete record of construction. INSPECTOR shall notify the DISTRICT immediately when the Architect, Engineer, Contractor, Laboratory of Record, Special Inspector, or any other party involved in the construction of the PROJECT, has failed to timely prepare and submit any of the above documents to the DSA and/or the INSPECTOR as required by Title 24 and PR 13-01. (ii) INSPECTOR shall provide the DISTRICT with a copy of the entire Job File with the exception of the building codes and standards at the completion of the PROJECT. (iii) Notwithstanding any other requirements in this AGREEMENT or Title 24, INSPECTOR shall ensure that copies of the following documents are submitted to the DSA from INSPECTOR’s Job File which shall hereinafter be collectively referred to as the “DSA Document Submittal”: (A) All completed form DSA 152 documents required for the completion of the PROJECT; (B) All completed form DSA 6PI documents including interim and final verified reports; (C) All completed form DSA 6AE documents including interim and final verified reports; (D) The completed Form DSA 6C documents from each contractor having a contract with the DISTRICT; (E) All completed form DSA 292 documents including interim and final reports prepared by the Special Inspectors; (F) All completed form DSA 291 documents including interim and final reports prepared by the Engineering Manager of the Laboratory of Record; (G) All completed form DSA 293 documents including interim and final reports prepared by the Geotechnical Engineer; (H) The completed DSA 130 Certificate of Compliance for Bleachers and Grandstand Fabricator as applicable. (iv) The documents making up the DSA Document Submittal shall be submitted to the DSA upon any of the following events: (A) The services of the INSPECTOR are terminated for any reason prior to the completion of the PROJECT; (B) The PROJECT is substantially complete in accordance with DSA requirements; (C) The work on the PROJECT is suspended for a period of more than one (1) year; or (D) Upon the request of the DSA. (v) INSPECTOR shall immediately return any unapproved documents to the Architect for proper action and notify the DSA if the Contractor proceeds with construction activities in accordance with such unapproved documents. (vi) All documents required to be submitted to the DSA by the INSPECTOR in accordance with Title 24, PR 13-01 and this AGREEMENT shall also be submitted electronically in accordance with the DSA’s approved procedures for the submittal of such documents.

Job File. (i) INSPECTOR shall keep a Job File on the PROJECT jobsite at all times in an organized manner (along with a back-up of the files on some other media such as a hard drive or back-up electronic file service). The INSPECTOR’s Job File shall be readily accessible to the DSADSA (as required), the DISTRICT, and Project Architect/Engineer upon site visits and upon request. The INSPECTOR’s Job File shall include all documents required to be maintained on a school construction site in accordance with Title 24 including, but not limited to, the following: (A) Form DSA 152 – Project Inspection Card(s) (B) DSA approved plans and specifications; (C) DSA approved form DSA 103 – Statement of Structural Tests and Special Inspections (D) Deferred submittals as required by the DSA approved plans; (E) DSA approved addenda and revisions; (F) DSA approved Construction Change Documents; (G) Contractor submittals (construction schedule, shop drawings, material certificates, products labels, concrete trip tickets, etc.) as required by the DSA approved Construction Documents; (H) Communication log; all communications and project related meeting minutes/notes; (I) Deviation Notices (form DSA 154), as delivered to the DSA, Project Architect/Engineer and Contractor with log listing all notices with resolution status; (J) Notices of Deviations/Resolution of Deviations (form DSA 154); (K) Inspector Daily Reports; (L) Laboratory tests and inspection reports (form DSA 291); (M) Special inspection reports (form DSA 292); (N) Geotechnical reports (form DSA 293); (O) Records of concrete placing operations; (P) Records of welding operations; (Q) Records of pile driving operations; (R) Verified reports from all parties required to file verified reports; (S) Completed semi-monthly reports; (T) DSA Field Trip Notes; (U) Project Inspector Notifications (form DSA 151; (V) Contractor Notification to Project Inspector Commencement/Completion of Work (form DSA 156); (W) Certificate of Compliance – Approved Bleacher/Grandstand Fabricator (form DSA 130); (X) Applicable codes and referenced standards; (Y) Any other documents required to provide a complete record of construction. INSPECTOR shall notify the DISTRICT immediately when the Architect, Engineer, Contractor, Laboratory of Record, Special Inspector, or any other party involved in the construction of the PROJECT, has failed to timely prepare and submit any of the above documents to the DSA and/or the INSPECTOR as required by Title 24 and PR 13-0101 (as required). (ii) INSPECTOR shall provide the DISTRICT with a copy of the entire Job File with the exception of the building codes and standards at the completion of the PROJECT. (iii) Notwithstanding any other requirements in this AGREEMENT or Title 24, INSPECTOR shall ensure that copies of the following documents are submitted to the DSA from INSPECTOR’s Job File which shall hereinafter be collectively referred to as the “DSA Document Submittal”: (A) All completed form DSA 152 documents required for the completion of the PROJECT; (B) All completed form DSA 6PI documents including interim and final verified reports; (C) All completed form DSA 6AE documents including interim and final verified reports; (D) The completed Form DSA 6C documents from each contractor having a contract with the DISTRICT; (E) All completed form DSA 292 documents including interim and final reports prepared by the Special Inspectors; (F) All completed form DSA 291 documents including interim and final reports prepared by the Engineering Manager of the Laboratory of Record; (G) All completed form DSA 293 documents including interim and final reports prepared by the Geotechnical Engineer; (H) The completed DSA 130 Certificate of Compliance for Bleachers and Grandstand Fabricator as applicable. (iv) The documents making up the DSA Document Submittal shall be submitted to the DSA upon any of the following events: (A) The services of the INSPECTOR are terminated for any reason prior to the completion of the PROJECT; (B) The PROJECT is substantially complete in accordance with DSA requirements; (C) The work on the PROJECT is suspended for a period of more than one (1) year; or (D) Upon the request of the DSA. (v) INSPECTOR shall immediately return any unapproved documents to the Architect for proper action and notify the DSA if the Contractor proceeds with construction activities in accordance with such unapproved documents. (vi) All documents required to be submitted to the DSA by the INSPECTOR in accordance with Title 24, PR 13-01 (as required) and this AGREEMENT shall also be submitted electronically in accordance with the DSA’s approved procedures for the submittal of such documents.

Job File. (i) INSPECTOR shall keep a Job File on the PROJECT jobsite at all times in an organized manner (along with a back-up of the files on some other media such as a hard drive or back-up electronic file service). The INSPECTOR’s Job File shall be readily accessible to the DSA, the DISTRICT, and Project Architect/Engineer upon site visits and upon request. The INSPECTOR’s Job File shall include all documents required to be maintained on a school construction site in accordance with Title 24 including, but not limited to, the following: (A) Form DSA 152 – Project Inspection Card(s) (B) DSA approved plans and specifications; (C) If required, DSA approved form DSA 103 – Statement of Structural Tests and Special Inspections (D) Deferred submittals as required by the DSA approved plans; (E) DSA approved addenda and revisions; (F) DSA approved Construction Change Documents; (G) Contractor submittals (construction schedule, shop drawings, material certificates, products labels, concrete trip tickets, etc.) as required by the DSA approved Construction Documents; (H) Communication log; all communications and project related meeting minutes/notes; (I) Deviation Notices (form DSA 154), as delivered to the DSA, Project Architect/Engineer and Contractor with log listing all notices with resolution status; (J) Notices of Deviations/Resolution of Deviations (form DSA 154); (K) Inspector Daily Reports; (L) Laboratory tests and inspection reports (form DSA 291); (M) Special inspection reports (form DSA 292); (N) Geotechnical reports (form DSA 293); (O) Records of concrete placing operations; (P) Records of welding operations; (Q) Records of pile driving operations; (R) Verified reports from all parties required to file verified reports; (S) Completed semi-monthly reports; (T) DSA Field Trip Notes; (U) Project Inspector Notifications (form DSA 151; (V) Contractor Notification to Project Inspector Commencement/Completion of Work (form DSA 156); (W) Certificate of Compliance – Approved Bleacher/Grandstand Fabricator (form DSA 130); (X) Applicable codes and referenced standards; (Y) Any other documents required to provide a complete record of construction. INSPECTOR shall notify the DISTRICT immediately when the Architect, Engineer, Contractor, Laboratory of Record, Special Inspector, or any other party involved in the construction of the PROJECT, has failed to timely prepare and submit any of the above documents to the DSA and/or the INSPECTOR as required by Title 24 and PR 13-01. (ii) INSPECTOR shall provide the DISTRICT with a copy of the entire Job File with the exception of the building codes and standards at the completion of the PROJECT. (iii) Notwithstanding any other requirements in this AGREEMENT or Title 24, INSPECTOR shall ensure that copies of the following documents are submitted to the DSA from INSPECTOR’s Job File which shall hereinafter be collectively referred to as the “DSA Document Submittal”: (A) All completed form DSA 152 documents required for the completion of the PROJECT; (B) All completed form DSA 6PI documents including interim and final verified reports; (C) All completed form DSA 6AE documents including interim and final verified reports; (D) The completed Form DSA 6C documents from each contractor having a contract with the DISTRICT; (E) All completed form DSA 292 documents including interim and final reports prepared by the Special Inspectors; (F) All completed form DSA 291 documents including interim and final reports prepared by the Engineering Manager of the Laboratory of Record; (G) All completed form DSA 293 documents including interim and final reports prepared by the Geotechnical Engineer; (H) The completed DSA 130 Certificate of Compliance for Bleachers and Grandstand Fabricator as applicable. (iv) The documents making up the DSA Document Submittal shall be submitted to the DSA upon any of the following events: (A) The services of the INSPECTOR are terminated for any reason prior to the completion of the PROJECT; (B) The PROJECT is substantially complete in accordance with DSA requirements; (C) The work on the PROJECT is suspended for a period of more than one (1) year; or (D) Upon the request of the DSA. (v) INSPECTOR shall immediately return any unapproved documents to the Architect for proper action and notify the DSA if the Contractor proceeds with construction activities in accordance with such unapproved documents. (vi) All documents required to be submitted to the DSA by the INSPECTOR in accordance with Title 24, PR 13-01 and this AGREEMENT shall also be submitted electronically in accordance with the DSA’s approved procedures for the submittal of such documents.