Common use of LDP Key Stakeholder Meetings/Topic Based Meetings Clause in Contracts

LDP Key Stakeholder Meetings/Topic Based Meetings. Key stakeholder meetings will be held to give, for example, consideration to the vision, objectives and options for the LDP. However, such meetings are unlikely to involve the entire list but will be targeted so that the most relevant representatives are invited to input at the times most suited to their interest/expertise. It is the Council’s intention that the structure and membership of the Key group remains fluid and dynamic so that it is of relevance to those invited. Other representatives may be invited when particular issues are to be discussed. Whilst it is the Council’s intention to keep the involvement of stakeholders fluid, it will, in consultation with the identified Key Stakeholders, give further consideration as to whether use can be made of a more specific group derived from the Key Stakeholders, such as a Stakeholders Panel (the exact name, nature and make up to be agreed). The Welsh Assembly views such a group as presenting a valuable external sounding board through the Plan’s preparation process. This group would be expected to have the most regular and detailed involvement throughout the LDP and SA/SEA preparation process and would be likely to include for example neighbouring Local Planning Authorities, infrastructure providers, Natural Resources Wales, organisations representing landowners, and national and local wildlife, environmental and historic trusts etc. Whilst the final decision lies with the Council, it is prepared to work with interested parties to formulate the group with the intention of managing the group through the entire LDP process which will, alongside the work of the Council’s internal Working Group, help to achieve a sound Plan. As the need arises and depending on the issue under discussion, occasional meetings will be held involving a wider range of stakeholders than that identified in Appendix 4, for example, on topic based interests or place based interests, or at certain Plan stages (such as in agreeing the Plan’s vision). This will ensure the involvement of relevant groups in the process at the most relevant times and will enable constructive feedback as part of the preparation of the Plan. The set up of such meetings will remain flexible and adaptable in order to respond to the needs identified at the time.

LDP Key Stakeholder Meetings/Topic Based Meetings. Key stakeholder meetings will be held to give, for example, consideration to the vision, objectives and options for the LDP. However, such meetings are unlikely to involve the entire list but will be targeted so that the most relevant representatives are invited to input at the times most suited to their interest/expertise. It is the Council’s intention that the structure and membership of the Key group remains fluid and dynamic so that it is of relevance to those invited. Other representatives may be invited when particular issues are to be discussed. Whilst it is the Council’s intention to keep the involvement of stakeholders fluid, it will, in consultation with the identified Key Stakeholders, give further consideration as to whether use can be made of a more specific group derived from the Key Stakeholders, such as a Stakeholders Panel (the exact name, nature and make up to be agreed). The Welsh Assembly views such a group as presenting a valuable external sounding board through the Plan’s preparation process. This group would be expected to have the most regular and detailed involvement throughout the LDP and SA/SEA preparation process and would be likely to include for example neighbouring Local Planning Authorities, infrastructure providers, Natural Resources Walesthe Environment Agency, organisations representing landowners, and national and local wildlife, environmental and historic trusts etc. Whilst the final decision lies with the Council, it is prepared to work with interested parties to formulate the group with the intention of managing the group through the entire LDP process which will, alongside the work of the Council’s internal Working Group, help to achieve a sound Plan. As the need arises and depending on the issue under discussion, occasional meetings will be held involving a wider range of stakeholders than that identified in Appendix 4, for example, on topic based interests or place based interests, or at certain Plan stages (such as in agreeing the Plan’s vision). This will ensure the involvement of relevant groups in the process at the most relevant times and will enable constructive feedback as part of the preparation of the Plan. The set up of such meetings will remain flexible and adaptable in order to respond to the needs identified at the time.