Community Involvement Scheme. Who Will We Involve?
Community Involvement Scheme. The Community Involvement Scheme (CIS) details who, when and how the Council will consult and engage with various stakeholders, including the general public, during the production of the LDP. The Council is committed to complying with the CIS during the production of the LDP.
Community Involvement Scheme. Expectations
3.5.1 What Stakeholders can expect of the Council
3.5.2 What the Council expects of Stakeholders
Community Involvement Scheme. Scope of the Community Involvement Scheme (CIS)
Community Involvement Scheme. 3.1 The Community Involvement Scheme sets out how the Council proposes to proactively involve the community and stakeholders in the preparation of the RLDP. While ultimately it is the Council that is responsible for the content of the RLDP, one of the aims of the LDP system is that Plan production is based on effective community involvement in order that a range of views can be considered as part of a process of building a wide consensus on the Plan’s strategy and policies. The five ways of working prescribed by the Well-Being of Future Generations (Wales) Act are integral to the CIS, namely long-term, integration, involvement, collaboration and prevention. The CIS describes the ways in which the community can influence the RLDP at the different stages of the Plan preparation process.
3.2 In light of the recent pandemic, the Council has reviewed digital involvement options to provide our communities and stakeholders with information and the ability to engage with the RLDP consultation in a virtual manner. Further details are set out below.
3.3 Monmouthshire County Council’s core purpose of becoming a zero-carbon county, supporting well-being, health and dignity for everyone at every stage of life8 is intrinsically linked to land use Planning and is therefore key to the delivery of the RLDP. Accordingly, the CIS is based on Monmouthshire County Council’s five values; openness, fairness, flexibility, teamwork and kindness.
Community Involvement Scheme. 3.1 The Community Involvement Scheme sets out how the Council proposes to proactively involve the community and stakeholders in the preparation of the RLDP. While ultimately it is the Council that is responsible for the content of the RLDP, one of the aims of the LDP system is that Plan production is based on effective community involvement in order that a range of views can be considered as part of a process of building a wide consensus on the Plan’s strategy and policies. The five ways of working prescribed by the Well-Being of Future Generations (Wales) Act are integral to the CIS, namely long-term, integration, involvement, collaboration and prevention. The CIS describes the ways in which the community can influence the RLDP at the different stages of the Plan preparation process.
3.2 Monmouthshire County Council’s core purpose of becoming a zero-carbon county, supporting well-being, health and dignity for everyone at every stage of life9 is intrinsically linked to land use Planning and is therefore key to the delivery of the RLDP. Accordingly, the CIS is based on Monmouthshire County Council’s five values; openness, fairness, flexibility, teamwork and kindness.
Community Involvement Scheme. 3.1 The Community Involvement Scheme (CIS) identifies the Council’s principles for community involvement and explains how the Council will engage with stakeholders. It sets out who, when and how the Council will consult. Consultation is a requirement of the LDP process as a major driver in building consensus.
3.2 Early and continuous community involvement is important in helping to provide information and also in seeking consensus over the future development and use of land in Pembrokeshire. It is therefore essential that stakeholders and the community are involved at an early stage and throughout the plan preparation process.
3.3 The main aims that underpin community engagement in the LDP process are: Creating the conditions for early involvement and feedback at a stage when people have the greatest opportunity to influence the plan; Encouraging the commitment of all participants to an open and honest debate on realistic development alternatives in the search for a consensus; and Recognising the need to adopt approaches for engaging the community, including business, which seeks the views of those not normally involved.
3.4 The Community Involvement Scheme (CIS) is the Council’s statement of commitment to improving consultation through various community involvement mechanisms and by ensuring ongoing engagement. It sets out the consultation requirements at each stage of the plan, who will be consulted and what methods will be used.
3.5 The CIS provides the framework for everyone with an interest in the future of Pembrokeshire to become actively involved in preparation of the Replacement LDP.
3.6 Pembrokeshire County Council’s CIS is based on the following four commitments: Transparency - making plans, policies and proposals for development and planning decisions available in a form which is easily understood and accessible. Promoting participation by presenting clear opportunities for people to make their views known and to take part in the planning process, and demonstrating that people’s views are part of and will be taken into consideration in the decision-making process. Accessibility - removing barriers to involvement by reaching out to groups that have been less engaged in the past. Accountability - clearly identifying decision-makers and processes and ensuring that people get feedback about progress and outcomes.
3.7 The Council has identified some basic principles for community involvement. All consultation will be carried out with th...
Community Involvement Scheme. Why get involved? Any organisation that has an impact on people, partner organisations and communities knows their active and willing support makes all the difference. It is important that we understand what is important to the community and what sort of place we collectively think the National Park should be. From identifying issues to helping ensure a project or plan is put into practice, effective community involvement plays a key part in the process. What principles of engagement can you expect from us? The following principles of community and stakeholder engagement are fundamental to the successful delivery of these Plans: ▪ We will seek to make the best use of existing information and networks to avoid duplication and consultation fatigue. ▪ We are committed to ensuring that we communicate and consult with all sections of the community using a range of appropriate approaches ▪ We are committed to ensuring that feedback is reported, and is an integral part of our decision making processes. ▪ The inputs and outputs of all our engagement measures will be public information. ▪ We will aim to be realistic about how far we can build consensus recognising that this is more likely when developing options rather than when writing the detailed policies of the Plans; when aiming to agree on what the main issues are rather than how to respond; and when agreeing what needs to be developed rather than where it is developed. ▪ We will aim to outline clearly where there are opportunities for local discretion and where there is a need to respect national policy and statutory designations. What will we expect from you? The Authority will expect those participating in the process to disclose information of relevance to the development plan in so far as they are able, in the specified timescales laid down in the Delivery Agreement. This is critical in order to ensure an equitable, transparent and open exchange of information to inform policy development. The Authority will expect people and organisations to keep us up to date with any changes in contact details. Will the Authority publish the Plans in Welsh? The Authority’s Welsh Language Scheme sets out in detail how the services will be provided by the Authority. Of particular relevance here is that: ▪ The Authority welcomes correspondence in English or Welsh and correspondents will receive a reply in the language of the original letter. ▪ All standard letters, comments forms, newsletters and public notices will be b...
Community Involvement Scheme. Is the CIS easy for the public, voluntary organisations and businesses to relate to? Does it set out clearly the authority's approach and standards for involvement and how these link to other relevant local consultation approaches? Does this approach meet the Assembly’s principles? Are the statutory consultation periods and consultee organisations included? Yes, statutory periods and consultee organisations have been included in the CIS where appropriate (see the “Critical Stages” Section (Part 2- The Community Involvement Scheme) and Appendix 1 (Organisations to be Engaged in the LDP Process prior to Deposit). What has been the involvement of those affected in drawing up the CIS? Does the CIS include relevant stakeholder groups, given the nature of the authority's area? Is it clear about the type of involvement proposed for each relevant stage and task, and do these techniques/processes appear appropriate to the task/stage? Does the authority demonstrate the ability to resource and manage the processes? Are there clear roles for Members, Executive and officers? Is there a means of establishing a representative cross-section of views? Yes, a variety of organisations as outlined in Appendix 1 will be involved in the process. In addition, it is intended that a Citizens Panel be used as a representative “control group” (see the “Critical Stages” Section, Part 2- The Community Involvement Scheme). Is it clear what is expected from participants at each stage? Does it show how the output from community involvement in each stage/task will be communicated to participants and interested parties (feedback mechanisms)?
Community Involvement Scheme. 3.1 This part of the DA, ‘The Community Involvement Scheme’ (CIS), details how and when the Council will involve the community and other stakeholders in the preparation of the replacement LDP. Its aim is to make the process transparent, enable effective engagement and to build consensus on the replacement LDP.
3.2 The Joint Cwm Taf Public Engagement Strategy, approved by the Cwm Taf Regional Collaboration Board in June 2014, has been adopted by the County Borough Council. The strategy commits to the National Principles for Public Participation and the National Children and Young People’s Participation Standards for Wales. As such, the following principles shape this involvement scheme:
1. Engagement is designed to make a difference.
2. Encourage and enable everyone to be involved, if they choose.
3. Engagement is planned and delivered timely and appropriately.
4. Work with relevant partner organisations.
5. Information is jargon free, clear and understandable.
6. Make it easier for people to take part.
7. Enable people to take part effectively.
8. Engagement is given the right resources to be effective.
9. People are told the impact of their contribution.
10. Learn and share lessons to improve the process of engagement.
3.3 This involvement scheme will use the Cwm Taf Engagement Hub xxxx://xxx.xxxxxxxxx.xx.xx/ which enables access to view and comment on all consultation and engagement being undertaken across Rhondda Cynon Taf and Merthyr Tydfil. This ‘hub’ hosts a ‘Citizens’ Panel’ which can be used as a control group to consider whether consultation responses received are reflective of the views of the wider population.
3.4 The roles of those responsible for the preparation of the Local Development Plan are set out in the Council’s Constitution4.
