Common use of Local Lead Agency Clause in Contracts

Local Lead Agency. The Local Lead Agency shall provide to the DMHMRSAS the following: 3.1.1 Executed contract documents as specified on the Contract form included herein. 3.1.2 Child-specific data, in collaboration with the LICC and in accordance with the Infant and Toddler Online Tracking System (ITOTS) data elements, as children enter the system or at least by the last day of each month. Data must be reviewed and updated by the local Part C system (to ensure that the local count reflects the actual children in the system at that time – new children are entered and discharged children are closed) quarterly, by July 10, 2007; October 10, 2007; January 10, 2008; and April 10, 2008. A grace period of 10 days following the due date is allowed for all except the January 10, 2008 deadline. 3.1.3 Provide Verification in writing to the State Lead Agency as to confirming the accuracy of data submitted to include, but not limited to, the annual verification of ITOTS reports related to Children Active, Children Discharged and Children Evaluated Eligible; primary service setting data; and annual record review data. The confirmation of data accuracy will be signed by the local system manager and verifies that the data is accurate to the best of the local system manager’s ability. Confirmation of Data Accuracy forms are due as follows: (a) Annual Record Review data verification - August 31, 2007 (b) Annual ITOTS/December 1 Child Count verification – January 10, 2008 (c) Primary Service Setting data verification – January 15, 2008 February 1, 2007 3.1.4 Report of Non-Compliance submitted within 30 days of identification of the substantiated, recurring non-compliance including; a) identification of the substantial recurring non-compliance issue, b) the agencies or providers involved, c) the length of time that the non-compliance has occurred, and d) the steps taken to resolve the issue at the local level. 3.1.5 The required documentation related to personnel who do not meet highest standards in accordance with the Personnel Data – Reporting Form: Documentation of Personnel Currently Employed in LICC’s Early Intervention System As Early Intervention Assistants by May 1, 2008 (Attachment D). 3.1.6 Completed Part C expenditure reports and due dates as follows: First report (07/01/07 thru 12/31/07) Due February 16, 2008 Second report (07/01/07 thru 06/30/08) Due October 01, 2008 If an expenditure report is submitted later than 60 days following a period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received and approved/verified for accuracy and completeness. 3.1.7 Revised local Part C budgets, as necessary, in collaboration with the LICC and in accordance with DMHMRSAS requirements and procedures. 3.1.8 Unspent Part C funds at the end of the fiscal year according to timelines. 3.1.9 Data mandated by the Virginia General Assembly under Budget Line Item 312 K 334, (see 2.1.1(b) (3)) including the following: (a) Total revenues by funding source used to support Part C services provided by the local lead agency; and (b) Total expenses for all Part C services provided by the local lead agency; and (c) The services provided to those infants, toddlers, and families. This data is to be reported on the Budget/Expenditure Form with the 10/01/08 submission of the report 3.1.10 Data necessary to meet the Office of Special Education Programs (OSEP) reporting requirements including, but not limited, to the following data: (a) Documentation of mitigating circumstances for children exceeding the forty-five (45) day timeline requirement for development of an initial IFSP, as requested by the DMHMRSAS technical assistance consultant; (b) Annual local record review data related to information that cannot be collected through ITOTS. to timely start of services, evaluation in all domains and transition Data will be collected through a sampling methodology, with the rates as follows, and will be due on August 31, 2007: 0- 10 children = 100% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will be defined on the record review protocol and will depend on the Part C requirement the review is addressing. (c) Updated primary service setting data by January 15, 2008 February 1, 2007 that reflects the IFSP in effect for each eligible child on December 1, 2007; and (d) Data requested by DMHMRSAS to demonstrate the correction of local noncompliance. Data will be collected through a sampling methodology, when appropriate, with the rates as follows: 0- 10 children = 100% 11- 20 children = 50% 21-100 children = 25% 101-200 children = 20% 201-300 children = 15% 301-600 children = 10% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will be defined on the record review protocol and will depend on the Part C requirement the review is addressing. 3.1.11 Any revisions to the mechanism that provides oversight of local service delivery trends and moves the local system forward in adopting the practices outlined in the Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places 3.1.12 Revised local procedures and practices within six months of the receipt of the revised and approved State Policies and Procedures.

Local Lead Agency. The Local Lead Agency shall provide to the DMHMRSAS the following: 3.1.1 Executed contract documents as specified on the Contract form included herein. 3.1.2 Child-specific data, in collaboration with the LICC and in accordance with the Infant and Toddler Online Tracking System (ITOTS) data elements, as children enter the system or at least by the last day of each month. Data must be reviewed and updated by the local Part C system (to ensure that the local count reflects the actual children in the system at that time – new children are entered and discharged children are closed) quarterly, by July 10, 20072006; October 10, 20072006; January 10, 20082007; and April 10, 20082007. A grace period of 10 days following the due date is allowed for all except the January 10, 2008 2007 deadline. 3.1.3 Provide Verification verification in writing to the State Lead Agency as to confirming the accuracy of data submitted to include, but not limited to, the annual verification of ITOTS reports related to Children Active, Children Discharged and Children Evaluated Eligible; primary service setting data; and annual record review data. The confirmation of data accuracy will be signed by the local system manager and verifies that the data is accurate to the best of the local system manager’s ability. Confirmation of Data Accuracy forms are due as follows: (a) Annual Record Review data verification - August 31, 20072006 (b) Annual ITOTS/December 1 Child Count verification – January 10, 20082007 (c) Primary Service Setting data verification – January 15, 2008 February 1, 2007 3.1.4 Report of Non-Compliance submitted within 30 days of identification of the substantiated, recurring non-compliance including; a) identification of the substantial recurring non-compliance issue, b) the agencies or providers involved, c) the length of time that the non-compliance has occurred, and d) the steps taken to resolve the issue at the local level. 3.1.5 The required documentation related to personnel who do not meet highest standards in accordance with the Personnel Data – Reporting Form: Documentation of Personnel Currently Employed in LICC’s Early Intervention System As Early Intervention Assistants by May 1, 2008 2007 (Attachment D). 3.1.6 Completed Part C expenditure reports and due dates as follows: First report (07/01/07 07/01/06 thru 12/31/0712/31/06) Due February 16, 2008 2007 Second report (07/01/07 07/01/06 thru 06/30/0806/30/07) Due October 01, 2008 2007 If an expenditure report is not submitted later than within 60 days following a period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received and approved/verified for accuracy and completenessreceived. 3.1.7 Revised local Part C budgets, as necessary, in collaboration with the LICC and in accordance with DMHMRSAS requirements and procedures. 3.1.8 Unspent Part C funds at the end of the fiscal year according to timelinestimelines provided by DMHMRSAS. 3.1.9 Data mandated by the Virginia General Assembly under Budget Line Item 312 K 334, (see 2.1.1(b) (3)) including the following: (a) Total revenues by funding source used to support Part C services provided by the local lead agency; and (b) Total expenses for all Part C services provided by the local lead agency; and (c) The services provided to those infants, toddlers, and families. This data is to be reported on the Budget/Expenditure Form with the 10/01/08 10/01/07 submission of the report 3.1.10 Data necessary to meet the Office of Special Education Programs (OSEP) reporting requirements including, but not limited, to the following data: (a) Documentation of mitigating circumstances for children exceeding the forty-five (45) day timeline requirement for development of an initial IFSP, as requested by the DMHMRSAS technical assistance consultant; (b) Annual local record review data related to information that cannot be collected through ITOTS. to timely start of services, evaluation in all domains and transition transition. Data will be collected through a sampling methodology, with the rates as follows, and will be due on August 31, 20072006: 0- 10 children = 100% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will be defined on the record review protocol and will depend on the Part C requirement the review is addressing. (c) Updated primary service setting data by January 15, 2008 February 1, 2007 that reflects the IFSP in effect for each eligible child on December 1, 20072006; and (d) Data requested by DMHMRSAS to demonstrate the correction of local noncompliance. Data will be collected through a sampling methodology, when appropriate, with the rates as follows: 0- 10 children = 100% 11- 20 children = 50% 21-100 children = 25% 101-200 children = 20% 201-300 children = 15% 301-600 children = 10% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will be defined on the record review protocol and will depend on the Part C requirement the review is addressing. 3.1.11 Any revisions to the mechanism that provides oversight of local service delivery trends and moves the local system forward in adopting the practices outlined in the Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places 3.1.12 Revised local procedures and practices within six months of the receipt of the revised and approved State Policies and Procedures.,

Local Lead Agency. The Local Lead Agency shall provide to the DMHMRSAS the following: 3.1.1 Executed contract documents as specified on the Contract form included herein. 3.1.2 Child-specific data, in collaboration with the LICC and in accordance with the Infant and Toddler Online Tracking System (ITOTS) data elements, as children enter or leave the system or at least by the last day of each month. Data must shall be reviewed and updated by the local Part C system (to ensure that the local count reflects the actual children in the system at that time – new children are entered and discharged children are closed) quarterly, by July 10, 2007; October 10, 2007; January 10, 2008; and April 10, 2008. A grace period of 10 days following the due date is allowed for all except the January 10, 2008 deadline. 3.1.3 Provide Verification in writing to the State Lead Agency as to DMHMRSAS confirming the accuracy of data submitted to include, but not limited to, the annual verification of ITOTS reports related to Annual ITOTS/December 1 Child Count (based on quarterly review of Children Active, Children Discharged and Children Evaluated Eligible); primary service setting data; and annual record review data. The confirmation of data accuracy will shall be signed by the local system manager and verifies shall verify that the data is accurate to the best of the local system manager’s ability. Confirmation of Data Accuracy forms are shall be due as follows: (a) Annual Record Review data verification - August 31, 2007 (b) Annual ITOTS/December 1 Child Count verification – January 10, 2008 (c) Primary Service Setting data verification – January 15, 2008 February 1, 20072008 3.1.4 Report of Non-Compliance submitted within 30 days of identification of the substantiated, recurring non-compliance including; a) identification of the substantial recurring non-compliance issue, b) the agencies or providers involved, c) the length of time that the non-compliance has occurred, and d) the steps taken to resolve the issue at the local level. 3.1.5 The required documentation related to personnel who do not meet highest standards in accordance with the Personnel Data – Reporting Form: Documentation of Personnel Currently Employed in LICC’s Early Intervention System As Early Intervention Assistants Verification Form by May 1January 10, 2008 (Attachment D). 3.1.6 3.1.5 Completed Part C expenditure reports and due dates as follows: First report (07/01/07 thru 12/31/07) Due February 16, 2008 Second report (07/01/07 thru 06/30/08) Due October 01, 2008 If an expenditure report is submitted later than 60 15 days following a periodthe due date, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will shall be brought up to date on the next payment once the report is received and approved/verified for accuracy and completeness. 3.1.7 3.1.6 Revised local Part C budgets, as necessary, in collaboration with the LICC and in accordance with DMHMRSAS requirements and procedures. 3.1.8 3.1.7 Unspent Part C funds at the end of the fiscal year according to timelinestimelines established by the Fiscal Office of the DMHMRSAS. 3.1.9 3.1.8 Data mandated by the Virginia General Assembly under Budget Line the 2006 Appropriation Act, Item 312 K 334, (K) (see 2.1.1(b) (32.1.1(c)) including the following: (a) Total revenues by funding source used to support Part C services provided by the local lead agency; andPart C system, including all local Part C providers; (b) Total expenses for all Part C services provided by the local lead agencyPart C system, including all local Part C providers; and (c) The services provided to those infants, toddlers, and families. This data is to shall be reported on the Budget/Expenditure Form with the 10/01/08 submission of the report 3.1.10 3.1.9 Data necessary to meet the Office of Special Education Programs (OSEP) reporting requirements including, but not limitedlimited to, to the following data: (a) Documentation of mitigating circumstances for children exceeding the forty-five (45) day timeline requirement for development of an initial IFSP, as requested by the DMHMRSAS technical assistance consultant; (b) Annual local record review data related to information that cannot be collected through ITOTS. to timely start of services, evaluation in all domains and transition ITOTS Data will shall be collected through a sampling methodology, with the rates as follows, methodology and will shall be due on August 31, 2007: 0- 10 children = 100% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will shall be defined on the record review protocol and will shall depend on the Part part C requirement the review is addressing. (cb) Updated primary service setting data by January 15, 2008 February 1, 2007 that reflects the IFSP in effect for each eligible child on December 1, 2007; and (dc) Data requested by DMHMRSAS to demonstrate the correction of local noncompliance. Data will shall be collected through a sampling methodology, when appropriate, with the rates as follows: 0- 10 children = 100% 11- 20 children = 50% 21-100 children = 25% 101-200 children = 20% 201-300 children = 15% 301-600 children = 10% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will shall be defined on the record review protocol and will shall depend on the Part C requirement the review is addressing. 3.1.11 3.1.10 Any revisions to the mechanism that provides oversight of local service delivery trends and moves the local system forward in adopting the practices outlined in the Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places. On the web at: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/documents/pr-SupportandServices.pdf. 3.1.12 Revised 3.1.11 Any revisions to local procedures and practices within six months practices. 3.1.12 Corrective Action Plans/Services Enhancement Plans, as required by DMHMRSAS to address areas in which local non-compliance is identified. 3.1.13 Written notification of budget shortfalls to the receipt of the revised and approved State Policies and ProceduresPart C Coordinator as soon as identified.

Local Lead Agency. The Local Lead Agency shall provide to the DMHMRSAS the following: 3.1.1 Executed contract documents as specified on the Contract form included herein. 3.1.2 ▇▇▇▇ documents and data as follows, in collaboration with the LICC, in accordance with the requirements of the ▇▇▇▇ cycle in which the local Part C system is participating, in accordance with submission/data entry timelines as specified by the DMHMRSAS, and in accordance with the Scope of Work of this contract: a. Family Survey Data – due dates as follows: Report period May – July Due: August 1, 2005 Report period August – October Due: November 1, 2005 Report period November – January Due: February 1, 2006 Report period February – April Due: May 1, 2006 ▇. ▇▇▇▇ Indicator Data in accordance with monitoring timelines for each local Part C system. 3.1.3 Child-specific data, in collaboration with the LICC and in accordance with the Infant and Toddler Online Tracking System (ITOTS) data elements, elements as children enter the system or at least by the last day of each month. Data must be reviewed and updated by the local Part C system (to ensure that the local count reflects the actual children in the system at that time – new children are entered and discharged children are closed) quarterly, by July 10, 20072005; October 10, 20072005; January 10, 20082006; and April 10, 2008. A grace period of 10 days following the due date is allowed for all except the January 10, 2008 deadline2006. 3.1.3 Provide Verification in writing to the State Lead Agency as to confirming the accuracy of data submitted to include, but not limited to, the annual verification of ITOTS reports related to Children Active, Children Discharged and Children Evaluated Eligible; primary service setting data; and annual record review data. The confirmation of data accuracy will be signed by the local system manager and verifies that the data is accurate to the best of the local system manager’s ability. Confirmation of Data Accuracy forms are due as follows: (a) Annual Record Review data verification - August 31, 2007 (b) Annual ITOTS/December 1 Child Count verification – January 10, 2008 (c) Primary Service Setting data verification – January 15, 2008 February 1, 2007 3.1.4 Report of Non-Compliance submitted within 30 days of identification of the substantiated, recurring non-compliance including; a) identification of the substantial recurring non-compliance issue, b) the agencies or providers involved, c) the length of time that the non-compliance has occurred, and d) the steps taken to resolve the issue at the local level. 3.1.5 The federally required Part C “Personnel Table” (Attachment D) by September 15, 2005. 3.1.6 The required documentation related to personnel who do not meet highest standards in accordance with the Personnel Data – Reporting Form: Documentation of Personnel Currently Employed in LICC’s Early Intervention System As Early Intervention Assistants by May 1, 2008 2006 (Attachment DF). 3.1.6 3.1.7 Completed Part C expenditure reports and due dates as follows: First report (07/01/07 thru 12/31/07) Due February 16, 2008 Second report (07/01/07 thru 06/30/08) Due October 01, 2008 If an expenditure report is submitted later than 60 days following a period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received and approved/verified for accuracy and completenessreceived. 3.1.7 3.1.8 Revised local Part C budgets, as necessary, in collaboration with the LICC and in accordance with DMHMRSAS requirements and procedures. 3.1.8 3.1.9 Unspent Part C funds at the end of the fiscal year according to timelinestimelines and guidance provided from the DMHMRSAS. 3.1.9 3.1.10 Data mandated by the Virginia General Assembly under Budget Line Item 312 K 334, (see 2.1.1(b) 2.1.1b (3)) including the following: (a) Total revenues by funding source used to support Part C services provided by the local lead agencyservices; and (b) ). Total expenses for all Part C services provided by the local lead agency; and (c) The services provided to those infants, toddlers, and families. This data is to be reported on the Budget/Expenditure Form with the 10/01/08 submission of the report 3.1.10 Data necessary to meet the Office of Special Education Programs (OSEP) reporting requirements including, but not limited, to the following data: (a) Documentation of mitigating circumstances for children exceeding the forty-five (45) day timeline requirement for development of an initial IFSP, as requested by the DMHMRSAS technical assistance consultantservices; (b) Annual local record review data related to information that cannot be collected through ITOTS. to timely start of services, evaluation in all domains and transition Data will be collected through a sampling methodology, with the rates as follows, and will be due on August 31, 2007: 0- 10 children = 100% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will be defined on the record review protocol and will depend on the Part C requirement the review is addressing. (c) Updated primary service setting data by January 15, 2008 February 1, 2007 that reflects the IFSP in effect for each eligible child on December 1, 2007; and (d) Data requested by DMHMRSAS to demonstrate the correction of local noncompliance. Data will be collected through a sampling methodology, when appropriate, with the rates as follows: 0- 10 children = 100% 11- 20 children = 50% 21-100 children = 25% 101-200 children = 20% 201-300 children = 15% 301-600 children = 10% Over 600 children = Select 60 records. The total number of children upon which the sampling rate is based will be defined on the record review protocol and will depend on the Part C requirement the review is addressing. 3.1.11 Any revisions to the mechanism that provides oversight of local service delivery trends and moves the local system forward in adopting the practices outlined in the Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places 3.1.12 Revised local procedures and practices within six months of the receipt of the revised and approved State Policies and Procedures.