Common use of Location of, and Employee Access to, Files Clause in Contracts

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her official personnel file, by the employee or the employee's representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal to the employee's work location. For those personnel files maintained at a central location not in close proximity to the employee's worksite, the employee shall be provided a copy of the information contained in his/her file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/her representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act to insure the privacy of the employee is not violated. E. Each employee's personnel file, supervisory file, and medical file, shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify existing employee files and to notice CCPOA of what files exist and where.

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her their personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her their official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her their file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/her their representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, ERO file, and medical file, file shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where. G. Employee files shall be kept secure from unauthorized access.

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/his/ her representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, and medical file, file shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where. G. Employee files shall be kept secure from unauthorized access.

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/her representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, and medical file, shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where.

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her their personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her their official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her their file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or their his/her representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, ERO file, and medical file, file shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where. G. Employee files shall be kept secure from unauthorized access.

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her their personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her their official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her their file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/her their representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, ERO file, and medical file, file shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where. G. Employee files shall be kept secure from unauthorized access. 27 § 9.03

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material. C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/her representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, and medical file, file shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where.

Location of, and Employee Access to, Files. A. There shall be only one (1) official personnel file and one (1) supervisory work file regarding each employee. An employee will have access to his/her their personnel file, supervisory file, medical file, and training or IST file. Access to investigative files shall be pursuant to the Xxxxxxxx decision. B. An employee may request an inspection of his/her their official personnel file, by the employee or the employee's ’s representative, at the employee’s work location. The departments will endeavor to schedule such file reviews in conjunction with other business travel proximal proximate to the employee's ’s work location. For those personnel files maintained at a central location not in close proximity to the employee's ’s worksite, the employee shall be provided a copy of the information contained in his/her their file upon request. CCPOA may, upon request of the employee, send a representative to monitor the reproduction of the material.material.‌ C. Upon request, each employee shall be informed of the existence and location of any and all files, including electronic files pertaining to files in Section A. above, regarding said employee, and the employee or his/her their representative shall have a right to inspect these files during regular office hours, unless deemed confidential. D. The Department shall follow the guidelines established by the Public Information Act and Information Practices Act to insure the privacy of the employee is not violated. E. Each employee's ’s personnel file, supervisory file, ERO file, and medical file, file shall contain an inspection log. Any person reviewing the file shall sign and date the log, unless excluded by law. F. The departments shall make best efforts to identify all existing employee files and to notice CCPOA of what files exist and where. G. Employee files shall be kept secure from unauthorized access.