Common use of LOGISTICS OF THE MEETING Clause in Contracts

LOGISTICS OF THE MEETING. 1. The Organization shall send two officers for a preliminary visit to the venue of the meeting, in order to make the final selection of the most adequate facilities for the holding of the Executive Council, the accommodation of the participants and the social programme, as well as to establish working contact with the local coordinators. 2. The Organization shall regularly communicate to the authorities duly designated by the Government the names and contact details of the participants registered through its website, and shall generally coordinate all logistical aspects of the meeting with the host country. 3. The Organization shall supervise the arrangements for the meeting room, as well as the registration of the participants at the venue. 4. During the session, the Organization shall convey to the participants all logistical information of their interest (schedule of the sessions, transfers, social events, etc.). 5. At the end of the session, the Organization shall disseminate electronically an evaluation questionnaire among the participants.