Common use of Maintenance and Inspection of Records Clause in Contracts

Maintenance and Inspection of Records. [Condensed Version] The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after termination of the Contract. The Contractor shall maintain all such records in the City of Pasadena. If not, the Contractor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

Maintenance and Inspection of Records. [Condensed Version] The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the ContractorVendor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract this Agreement and/or is paying only the amounts to which Contractor Vendor is properly entitled to under the Contract Agreement or for other purposes relating to the ContractAgreement. The Contractor Vendor shall maintain and preserve all such records for a period of at least 3 years after the termination of the ContractAgreement. The Contractor Vendor shall maintain all such records in the City of Pasadena. If not, the Contractor Vendor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

Maintenance and Inspection of Records. [Condensed Version] The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after termination of the Contract. The Contractor shall maintain all such records in the City of Pasadena. If not, the Contractor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.

Maintenance and Inspection of Records. [Condensed Version] The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the ContractorRBOC's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract Agreement and/or is paying only the amounts to which Contractor RBOC is properly entitled under the Contract Agreement or for other purposes relating to the ContractAgreement. The Contractor RBOC shall maintain and preserve all such records for a period of at least 3 years after termination of the Contract. The Contractor Agreementconclusion of each yearly RBOC financial RBOC shall maintain all such records in the City of Pasadena. If not, the Contractor RBOC shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Pasadena, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.