Common use of Marketing and Fundraising Clause in Contracts

Marketing and Fundraising. The School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring that the School continues to provide a quality learning environment in which both pupils and staff thrive. Personal information held by the School may be disclosed to organisations that assist in the School's fundraising, for example, the School's Foundation or alumni organisation (or, on occasions, external fundraising organisations). Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes. Who might the School disclose personal information to and store your information with? The School may disclose personal information, including sensitive information, held about an individual to:  school service providers, including the Catholic Education Commission of Victoria, (CECV), Catholic Education Melbourne, specialist visiting teachers, counsellors and sports coaches, and other dioceses;  third party service providers that provide educational support services to schools and school systems such as the Integrated Catholic Online Network system (ICON);  another school to facilitate the transfer of a student;  government departments;  medical practitioners;  recipients of School publications, such as newsletters and magazines;  students’ parents or guardians;  anyone you authorise the School to disclose information to; and  anyone to whom we are required or authorised to disclose the information to by law. Sending and storing information overseas: The School may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, the School will not send personal information about an individual outside Australia without:  obtaining the consent of the individual (in some cases this consent will be implied); or  otherwise complying with the Australian Privacy Principles or other applicable privacy legislation. The School may also store personal information in the 'cloud' which may mean that it resides on servers which are situated outside Australia. The countries or regions that the school discloses personal and sensitive information to are:  Google Apps for Education: United Sates of America, or any other country Google uses to provide these services.  Survey Monkey data is stored in data centres in United States and Luxembourg.  Care Monkey data is stored in Australia (Sydney).  Where personal and sensitive information is retained by the CECV by a cloud service provider to facilitate HR and staff administrative support, this information will be stored on servers located within Australia. This includes the Integrated Catholic Online Network (ICON) system. How does the School treat sensitive information? In referring to 'sensitive information', the School means: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law. Management and security of personal information The School's staff are required to respect the confidentiality of pupils' and Parents' personal information and the privacy of individuals. The School has in place steps to protect the personal information the School holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records. Access and correction of personal information Under the Commonwealth Privacy Act and the Health Records Act, an individual has the right to obtain access to any personal information and health records respectively which the School holds about them and to advise the School of any perceived inaccuracy. Pupils will generally be able to access and update their personal information through their Parents, but older pupils may seek access and correction themselves. There are some exceptions to these rights set out in the applicable legislation. To make a request to access or update any personal information the School holds about you or your child, please contact Xx Xxxxx Xxxxxxxxxx, Principal, by telephone or in writing. The School may require you to verify your identity and specify what information you require. The School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal. Consent and rights of access to the personal information of pupils The School respects every Parent's right to make decisions concerning their child's education. Generally, the School will refer any requests for consent and notices in relation to the personal information of a pupil to the pupil's Parents. The School will treat consent given by Parents as consent given on behalf of the pupil, and notice to Parents will act as notice given to the pupil. Parents may seek access to personal information held by the School about them or their child by contacting Xx Xxxxx Xxxxxxxxxx, Principal, by telephone or in writing. However, there may be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School's duty of care to the pupil. The School may, at its discretion, on the request of a pupil grant that pupil access to information held by the School about them, or allow a pupil to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the pupil and/or the pupil's personal circumstances warrant it.

Marketing and Fundraising. The School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring that the School continues to provide a quality learning environment in which both pupils students and staff thrive. Personal information held by the School may be disclosed to organisations that assist in the School's fundraising, for example, the School's Foundation or alumni organisation ([or, on occasions, external fundraising organisations)]. Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal informationinformation and sometimes people's images, may be used for marketing purposes. Who might the School disclose personal information to and store your information with? The School may disclose personal information, including sensitive information, held about an individual for educational, administrative and support purposes. This may include to:  school School service providersproviders which provide educational, support and health services to the School, (either at the School or off campus) including the Catholic Education Commission of Victoria, Victoria Ltd (CECV), Catholic Education MelbourneOffices, specialist visiting teachers, counsellors volunteers, counsellors, sports coaches and sports coaches, providers of learning and other dioceses; assessment tools  third party service providers that provide online educational and assessment support services services, document and data management services, or applications to schools and school systems such as including the Integrated Catholic Online Network system (ICON); ) and Google’s G Suite, including Gmail and, where necessary, to support the training of selected staff in the use of these services  other third parties which the school uses to support or enhance the educational or pastoral care services for its students or to facilitate communications with Parents  another school including to its teachers to facilitate the transfer of a student; student  State and Federal government departments; departments and agencies  medical practitioners; health service providers  recipients of School publications, such as newsletters and magazines; magazines  students’ student's parents or guardians; guardians and their emergency contacts  assessment and educational authorities including the Australian Curriculum, Assessment and Reporting Authority  anyone you authorise the School to disclose information to; and to  anyone to whom who we are required or authorised to disclose the information to by law. Sending and storing information overseas: The School may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, the School will not send personal information about an individual outside Australia without:  obtaining the consent of the individual (in some cases this consent will be implied); or  otherwise complying with the Australian Privacy Principles or other applicable privacy legislation. The School may also store personal information in the 'cloud' which may mean that it resides on servers which are situated outside Australia. The countries or regions that the school discloses personal and sensitive information to are:  Google Apps for Education: United Sates of America, or any other country Google uses to provide these services.  Survey Monkey data is stored in data centres in United States and Luxembourg.  Care Monkey data is stored in Australia (Sydney).  Where personal and sensitive information is retained by the CECV by a cloud service provider to facilitate HR and staff administrative support, this information will be stored on servers located within Australia. This includes the Integrated Catholic Online Network (ICON) system. How does the School treat sensitive information? In referring to 'sensitive information', the School means: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law. Management and security of personal information The School's staff are required to respect the confidentiality of pupils' and Parents' personal information and the privacy of individuals. The School has in place steps to protect the personal information the School holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records. Access and correction of personal information Under the Commonwealth Privacy Act and the Health Records Act, an individual has the right to obtain access to any personal information and health records respectively which the School holds about them and to advise the School of any perceived inaccuracy. Pupils will generally be able to access and update their personal information through their Parents, but older pupils may seek access and correction themselves. There are some exceptions to these rights set out in the applicable legislation. To make a request to access or update any personal information the School holds about you or your child, please contact Xx Xxxxx Xxxxxxxxxx, Principal, by telephone or in writing. The School may require you to verify your identity and specify what information you require. The School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal. Consent and rights of access to the personal information of pupils The School respects every Parent's right to make decisions concerning their child's education. Generally, the School will refer any requests for consent and notices in relation to the personal information of a pupil to the pupil's Parents. The School will treat consent given by Parents as consent given on behalf of the pupil, and notice to Parents will act as notice given to the pupil. Parents may seek access to personal information held by the School about them or their child by contacting Xx Xxxxx Xxxxxxxxxx, Principal, by telephone or in writing. However, there may be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School's duty of care to the pupil. The School may, at its discretion, on the request of a pupil grant that pupil access to information held by the School about them, or allow a pupil to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the pupil and/or the pupil's personal circumstances warrant itprotection laws.

Marketing and Fundraising. The School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring that the School continues to provide a quality learning environment in which both pupils and staff thrive. Personal information held by the School may be disclosed to organisations that assist in the School's fundraising, for example, the School's Foundation or alumni organisation (or, on occasions, external fundraising organisations). Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes. Who might the School disclose personal information to and store your information with? The School may disclose personal information, including sensitive information, held about an individual to:  • school service providers, including the Catholic Education Commission of Victoria, (CECV), Catholic Education Melbourne, specialist visiting teachers, counsellors and sports coaches, and other dioceses;  • third party service providers that provide educational support services to schools and school systems such as the Integrated Catholic Online Network system (ICON);  • another school to facilitate the transfer of a student;  • government departments;  • medical practitioners;  • recipients of School publications, such as newsletters and magazines;  • students’ parents or guardians;  • anyone you authorise the School to disclose information to; and  • anyone to whom we are required or authorised to disclose the information to by law. Sending and storing information overseas: The School may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, the School will not send personal information about an individual outside Australia without:  • obtaining the consent of the individual (in some cases this consent will be implied); or  • otherwise complying with the Australian Privacy Principles or other applicable privacy legislation. The School may also store personal information in the 'cloud' which may mean that it resides on servers which are situated outside Australia. The countries or regions that the school discloses personal and sensitive information to are:  • Google Apps for Education: United Sates of America, or any other country Google uses to provide these services.  • Survey Monkey data is stored in data centres in United States and Luxembourg.  • Care Monkey data is stored in Australia (Sydney).  • Where personal and sensitive information is retained by the CECV by a cloud service provider to facilitate HR and staff administrative support, this information will be stored on servers located within Australia. This includes the Integrated Catholic Online Network (ICON) system. How does the School treat sensitive information? In referring to 'sensitive information', the School means: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law. Management and security of personal information The School's staff are required to respect the confidentiality of pupils' and Parents' personal information and the privacy of individuals. The School has in place steps to protect the personal information the School holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records. Access and correction of personal information Under the Commonwealth Privacy Act and the Health Records Act, an individual has the right to obtain access to any personal information and health records respectively which the School holds about them and to advise the School of any perceived inaccuracy. Pupils will generally be able to access and update their personal information through their Parents, but older pupils may seek access and correction themselves. There are some exceptions to these rights set out in the applicable legislation. To make a request to access or update any personal information the School holds about you or your child, please contact Xx Xxxxx Xxxxxxxxxx, Principal, by telephone or in writing. The School may require you to verify your identity and specify what information you require. The School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal. Consent and rights of access to the personal information of pupils The School respects every Parent's right to make decisions concerning their child's education. Generally, the School will refer any requests for consent and notices in relation to the personal information of a pupil to the pupil's Parents. The School will treat consent given by Parents as consent given on behalf of the pupil, and notice to Parents will act as notice given to the pupil. Parents may seek access to personal information held by the School about them or their child by contacting Xx Xxxxx Xxxxxxxxxx, Principal, by telephone or in writing. However, there may be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School's duty of care to the pupil. The School may, at its discretion, on the request of a pupil grant that pupil access to information held by the School about them, or allow a pupil to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the pupil and/or the pupil's personal circumstances warrant it.