Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Day 1: Set up day 5:00 p.m. – 24 hr hold Staff Office Conference 5 Day 1: Set up day 5:00 p.m. – 24 hr hold AV Storage Empty Room 140 Day 1: Set up day 5:00 p.m. – 24 hr hold Faculty Office Rounds of 7 14 Day 1: Set up day 5:00 p.m. – 24 hr hold Registration desk (2) 6ft tables 100 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #3 Crescent rds of 5, (1) head table for 2, (1) 35 Date Time Function Location Set Up Expected Attendance schoolroom table in back of room for 2 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 24 hour hold Staff Office Conference 5 Day 2 24 hour hold AV Storage Empty Room Day 2 24 hour hold Faculty Office Rounds of 7 14 Day 2 24 hour hold Registration desk (2) 6ft tables 100 Day 2 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 7:00 – 9:00 a.m. Breakfast Rounds 105 Day 2 10:00 – 10:30 a.m. AM Break Foyer 105 Day 2 11:30 a.m. – 1:30 Lunch Rounds 105 Date Time Function Location Set Up Expected Attendance p.m. Day 2 3:00 – 3:30 p.m. PM Break Foyer 105 Day 3 24 hour hold Staff Office Conference 5 Day 3 24 hour hold AV Storage Empty Day 3 24 hour hold Faculty Office Rounds of 7 14 Day 3 24 hour hold Registration desk (2) 6ft tables 100 Day 3 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 3 7:00 – 9:00 a.m. Breakfast Rounds 105 Day 3 10:00 – 10:30 a.m. AM Break Foyer 105 Day 3 11:30 a.m. – 1:30 p.m. Lunch Rounds 105 Day 3 3:00 – 3:30 p.m. PM Break Foyer 105 Day 4 24 hour hold Staff Office Conference 80 Date Time Function Location Set Up Expected Attendance Day 4 24 hour hold AV Storage Empty 80 Day 4 24 hour hold Faculty Office Rounds of 7 80 Day 4 24 hour hold Registration desk (2) 6ft tables 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 4 10:00 – 10:30 a.m. AM Break Foyer 80 Day 4 11:30 a.m. – 1:30 p.m. Lunch Rounds 80 Day 4 3:00 – 3:30 p.m. PM Break Foyer 80 Day 5 24 hour hold Staff Office Conference 80 Day 5 24 hour hold AV Storage Empty 80 Date Time Function Location Set Up Expected Attendance Day 5 24 hour hold Faculty Office Rounds of 7 80 Day 5 24 hour hold Registration desk (2) 6ft tables 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 5 10:00 – 10:30 a.m. AM Break Foyer 80
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Samples: Agreement
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Day Room Name Sq. Footage Date 1: Set up day 5:00 p.m. -4 7:00 am – 24 hr hr. hold Staff Office Conference 5 Day 1: Set up day 5:00 p.m. (2) Rounds of (5) 10 7:00 am – 24 hr hold AV Storage Empty Room 140 Day 1: Set up day 5:00 p.m. – 24 hr hr. hold Faculty Office Rounds Conference Table 8 7:00 am – 24 hr. hold AV Office Empty Room Date 1 Day (1) of 7 14 Day 1: Program *AV Set up day 7 am – 12:00 pm* Registration – 11:00 am – 5:00 p.m. pm General Session & Breakouts – 1:00 – 5:00 pm 7:00 am – 24 hr hr. hold Registration desk (2) 6ft tables 100 Day 1: Set up day 5:00 p.m. w/ (2) chairs Flow 7:00 am – 24 hr hr. hold Breakout #1 (*AV set up – 7am- 12:00 pm) General Session *Crescent rds rounds of 5, (15)*Riser w Head table with (3) head chairs*Lectern*6ft table for w (2, (1) schoolroom table chairs in back of room for 2 35 Day 1: Set up day 5:00 p.m. 110 7:00 am – 24 hr hr. hold (*AV set up – 7am- 12:00 pm) Breakout #1 *Crescent rounds of (5)*Head table w (2) chairs*Lectern*6ft table w 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table chairs in back of room for 2 35 Day 1: Set up day 5:00 p.m. 50 7:00 am – 24 hr hr. hold (*AV set up – 7am- 12:00 pm) Breakout #2 *Crescent rounds of (5)*Head table w 2 chairs*Lectern*6ft table w (2) chairs in back of room 50 7:00 am – 24 hr. hold (*AV set up – 7am- Breakout #3 *Crescent rds rounds of 5, (15)*Head table w (2) head table for 2, (1) 35 Date chairs*Lectern 25 Time Function Location Set Up Expected Attendance schoolroom Room Name Sq. Footage 12:00 pm) *6ft table w (2) chairs in back of xxxxxx room for 3:00 – 3:15 pm PM Break Foyer Date 2 Day 1: Set up day (2) of Program General Session & Breakouts – 8:00 am – 5:00 p.m. pm 7:00 am – 24 hr hold Breakout #4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 24 hour hold Staff Office Conference 5 Day 2 24 hour hold AV Storage Empty Room Day 2 24 hour hold Faculty Office Rounds of 7 14 Day 2 24 hour hr. hold Registration desk closed set up used as resource table (2) 6ft tables 100 Day 2 8:30 a.m. w/ (2) chairs Flow 7:30 -9:00 am Breakfast Foyer 90 7:00 am – 5:00 p.m. Breakout #1 24 hr. hold General Session *Crescent rds rounds of 5, (15)*Riser w Head table with (3) head chairs*Lectern*6ft table for w (2, (1) schoolroom table chairs in back of room for 110 7:00 am – 24 hr. hold Breakout #1 *Crescent rounds of (5)*Head table w (2) chairs*Lectern*6ft table w 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table chairs in back of room for 50 7:00 am – 24 hr. hold Breakout #2 35 Day *Crescent rounds of (5)*Head table w (2) chairs*Lectern*6ft table w 2 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table chairs in back of room for 2 35 Day 2 8:30 a.m. 50 7:00 am – 5:00 p.m. 24 hr. hold Breakout 4 #3 *Crescent rds rounds of 5, (15)*Head table w (2) head chairs*Lectern*6ft table for w (2, (1) schoolroom table chairs in back of room for 2 35 Day 2 7:00 – 9:00 a.m. Breakfast Rounds 105 Day 2 25 10:00 – 10:30 a.m. 10:15 AM Break *Foyer 105 Day 2 11:30 a.m. 90 12:00 – 1:30 1:00 pm Lunch w/speaker *Rounds 105 Date Time Function Location Set Up Expected Attendance p.m. Day 2 of (8)*Riser w/ Head Table & (2) chairs & Lectern 110 3:00 – 3:30 p.m. 3:15 pm PM Break Foyer 105 90 Date 3 Day 3 (3) of Program General Session & Breakouts – 7:30 am - 12:00 pm Program ends at 12:00 pm *AV Strike- 12:30 – 3:00 pm* 7:00 am – 24 hour hold Staff Office Conference 5 Day 3 24 hour hold AV Storage Empty Day 3 24 hour hold Faculty Office Rounds of 7 14 Day 3 24 hour hr. hold Registration desk closed set up used as resource table (2) 6ft tables 100 Day w/ 2 chairs Flow 7:30 -9:00 am Breakfast Foyer 90 7:00 am – 24 hr. hold General Session *Crescent rounds of (5) 110 Time Function Set Up Expected Attendance Room Name Sq. Footage *AV Strike – 12:30 – 3:00pm *Riser w Head table with 3 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, chairs*Lectern*6ft table w (12) head table for 2, (1) schoolroom table chairs in back of room for 7:00 am – 24 hr. hold *AV Strike – 12:30- 3:00 pm Breakout #1 *Crescent rounds of (5)*Head table w 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, chairs*Lectern*6ft table w (12) head table for 2, (1) schoolroom table chairs in back of room for 50 7:00 am – 24 hr. hold *AV Strike – 12:30- 3:00 pm Breakout #2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 3 *Crescent rds rounds of 5, (15)*Head table w 2 chairs*Lectern*6ft table w (2) head table for 2, (1) schoolroom table chairs in back of room for 50 7:00 am – 24 hr. hold *AV Strike – 12:30- 3:00 pm Breakout #3 *Crescent rounds of (5)*Head table w 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, chairs*Lectern*6ft table w (12) head table for 2, (1) schoolroom table chairs in back of room for 2 35 Day 3 7:00 – 9:00 a.m. Breakfast Rounds 105 Day 3 25 10:00 – 10:30 a.m. 10:15 am AM Break Foyer 105 Day 3 11:30 a.m. – 1:30 p.m. Lunch Rounds 105 Day 3 3:00 – 3:30 p.m. PM Break Foyer 105 Day 4 24 hour hold Staff Office Conference 80 Date Time Function Location Set Up Expected Attendance Day 4 24 hour hold AV Storage Empty 80 Day 4 24 hour hold Faculty Office Rounds of 7 80 Day 4 24 hour hold Registration desk (2) 6ft tables 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 4 10:00 – 10:30 a.m. AM Break Foyer 80 Day 4 11:30 a.m. – 1:30 p.m. Lunch Rounds 80 Day 4 3:00 – 3:30 p.m. PM Break Foyer 80 Day 5 24 hour hold Staff Office Conference 80 Day 5 24 hour hold AV Storage Empty 80 Date Time Function Location Set Up Expected Attendance Day 5 24 hour hold Faculty Office Rounds of 7 80 Day 5 24 hour hold Registration desk (2) 6ft tables 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 5 10:00 – 10:30 a.m. AM Break Foyer 8090
Appears in 1 contract
Samples: Agreement
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Day 1: Set up day 5:00 p.m. – 24 hr hold Staff Office Conference set up w/ space for tables along the walls for materials 5 Day 1: Set up day 5:00 1 12:00 p.m. – 24 hr hold 11:59 p.m. Day 1 12:00 p.m. – 11:59 p.m. AV Storage Empty Room 140 Day 1: Set up day 5:00 1 12:00 Faculty room 2 rounds 10 p.m. – 24 hr hold Faculty Office Rounds of 7 14 11:59 p.m. Day 1: Set up day 5:00 1 12:00 p.m. – 24 hr hold 11:59 p.m. Registration desk (2) 6ft tables 2 classroom 100 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #3 Crescent rds of 5, (1) head table for 2, (1) 35 Date Time Function Location Set Up Expected Attendance schoolroom Day 1 5:00 p.m. – 11:59 p.m. General Session Set Up Rounds of 6 – 8 Head table for 10 on Stage 100 Day 1 5:00 p.m. – 11:59 p.m. Meeting Room Conference 15 Day 1 5:00 p.m. – 11:59 p.m. Breakout #1 Crescent rounds 6 – 8, head table, 1 6ft table in back of room for 2 50 Day 1: Set up day 1 5:00 p.m. – 24 hr hold 11:59 p.m. Breakout #4 2 Crescent rds of 5rounds 6 – 8, (1) head table for 2table, (1) schoolroom 1 6ft table in back of room for 2 35 50 Day 2 24 hour hold 12:00 p.m. – 11:59 p.m. Staff Office Conference 5 Day 2 24 hour hold 12:00 p.m. – 11:59 p.m. AV Storage Empty Room Day 2 24 hour hold 12:00 p.m. – 11:59 p.m. Faculty Office Rounds of 7 14 room Day 2 24 hour hold 12:00 p.m. – 11:59 Registration desk (2) 6ft tables 100 Day 2 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 7:00 – 9:00 a.m. Breakfast Rounds 105 Day 2 10:00 – 10:30 a.m. AM Break Foyer 105 Day 2 11:30 a.m. – 1:30 Lunch Rounds 105 Date Time Function Location Set Up Expected Attendance p.m. Day 2 3:00 5:00 p.m. – 3:30 11:59 p.m. PM General Session Set Up Day 2 5:00 p.m. – 11:59 p.m. Meeting Room Day 2 5:00 p.m. – 11:59 p.m. Breakout #1 Day 2 5:00 p.m. – 11:59 p.m. Breakout #2 Day 2 7:00 – 8:00 a.m. Breakfast Day 2 10:00 – 10:30 a.m. A.M. Break Foyer 105 Day 2 12:00 – 1:00 p.m. Lunch Day 3 24 hour hold Staff Office Conference set up w/ space for tables along the walls for materials 5 Day 3 24 hour hold AV Storage Empty Room Day 3 24 hour hold Faculty Office Rounds of 7 14 room 2 rounds 10 Day 3 24 hour hold Registration desk (2) 6ft tables 2 classroom 100 Day 3 8:30 8:00 General Session Rounds of 6 – 8 100 Date Time Function Location Set Up Expected Attendance a.m. – 5:00 p.m. 24 hour hold Head table for 10 on Stage Day 3 3:00 – 11:59 p.m. Computer Lab Set up only Classroom 40 Day 3 8:00 a.m. – 5:00 p.m. 24 hour hold Breakout #1 Crescent rds of 5rounds 6 – 8, (1) head table for 2table, (1) schoolroom 1 6ft table in back of room for 2 35 50 Day 3 8:30 8:00 a.m. – 5:00 p.m. 24 hour hold Breakout #2 Crescent rds of 5rounds 6 – 8, (1) head table for 2table, (1) schoolroom 1 6ft table in back of room for 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 3 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 50 Day 3 7:00 – 9:00 8:00 a.m. Breakfast Rounds 105 90 Day 3 10:00 – 10:30 a.m. AM Break Foyer 105 Flow 90 Day 3 11:30 a.m. 12:00 – 1:30 1:00 p.m. Lunch Rounds 105 90 Day 3 3:00 – 3:30 -3:30 p.m. PM Break Foyer 105 Flow 90 Day 4 12:00 – 2:00 p.m. Staff Office Conference set up w/ space for tables along the walls for materials 5 Day 4 24 hour hold Staff Office Conference 80 AV Storage Empty Room Day 4 12:00 – 2:00 p.m. Faculty room 2 rounds 10 Day 4 7:00 a.m. – Registration 2 classroom 100 Date Time Function Location Set Up Expected Attendance 1:00 p.m. Day 4 24 hour hold AV Storage Empty 80 12:00 – 2:00 p.m. General Session Rounds of 6 – 8 Head table for 10 on Stage 100 Day 4 24 hour hold Faculty Office Rounds of 7 80 12:00 – 2:00 p.m. Computer Lab Classroom 40 Day 4 24 hour hold Registration desk (2) 6ft tables 80 11:00 a.m. – 3:00 p.m. Meeting Conference 15 Day 4 8:30 a.m. 12:00 – 5:00 2:00 p.m. Breakout #1 Crescent rds of 5rounds 6 – 8, (1) head table for 2table, (1) schoolroom 1 6ft table in back of room for 2 80 50 Day 4 8:30 a.m. 12:00 – 5:00 2:00 p.m. Breakout #2 Crescent rds of 5rounds 6 – 8, (1) head table for 2table, (1) schoolroom 1 6ft table in back of room for 2 80 50 Day 4 8:30 12:00 – 2:00 p.m. Breakfast Rounds 90 Day 4 12:00 – 2:00 p.m. AM Break Flow 90 Day 5 12:00 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 8:00 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 4 10:00 – 10:30 a.m. AM Break Foyer 80 Day 4 11:30 a.m. – 1:30 p.m. Lunch Rounds 80 Day 4 3:00 – 3:30 p.m. PM Break Foyer 80 Day 5 24 hour hold Staff Office Conference 80 Day 5 24 hour hold AV Storage Empty 80 Date Time Function Location Set Up Expected Attendance Day 5 24 hour hold Faculty Office Rounds of 7 80 Day 5 24 hour hold Registration desk (2) 6ft tables 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 5 10:00 – 10:30 a.m. AM Break Foyer 80Room
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Samples: Agreement
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Day 1: Set up day 5:00 p.m. only 24 hour hold 6:00 pm – 24 hr hold 11:59 pm Staff Office TBD Conference 5 or permanent board room table 6 Day 1: Set up day 5:00 p.m. only 24 hour hold 6:00 pm – 24 hr hold AV Storage Empty Room 140 11:59 pm Faculty Office TBD Two rounds 10 Day 1: Set up day 5:00 p.m. only 24 hour hold 6:00 pm – 24 hr hold Faculty Office Rounds of 7 14 11:59 pm AV Storage Room TBD Empty Day 1: Set up day 5:00 p.m. only 24 hour hold 6:00 pm – 24 hr hold 11:59 pm Registration desk (2) 6ft TBD Two classroom tables 100 Day 1: Set up day 5:00 p.m. only 24 hour hold 6:00 pm – 11:59 pm General Session TBD Rounds of 6 Head table for 3 – 6 (TBD)on Stage, (railing behind stage so guests can’t fall off, railing on steps) 100 Date Time Function Location Set Up Expected Attendance Day 1: Set up only 24 hr hour hold 6:00 pm – 11:59 pm Breakout #1 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 1: Set up day 5:00 p.m. only 24 hour hold 6:00 pm – 24 hr hold 11:59 pm Breakout #2 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 1: Set up day only 24 hour hold 6:00 pm – 11:59 pm Breakout #3 TBD Crescent rounds of 5 35 Day 1: Set up only 24 hour hold 6:00 pm – 11:59 pm Breakout #4 TBD Crescent rounds of 5 35 Day 2: 24 hour hold Staff Office TBD Conference or permanent board room table 6 Day 2: 24 hour hold Faculty Office TBD Two rounds 10 Day 2: 24 hour hold AV Storage Room TBD Empty Day 2: 7:00 a.m. – 5:00 p.m. 24 hour hold Registration TBD Two classroom tables Day 2: 8:30 a.m. – 5:00 p.m. 24 hr hour hold General Session TBD Rounds of 6 Head table for 3 – 6 (TBD)on Stage, (railing behind stage so guests can’t fall off, railing on steps) 100 Day 2: 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout #3 1 TBD Crescent rds rounds of 5, (1) head table for 5 35 Day 2, (1) : 8:30 a.m. – Breakout #2 TBD Crescent 35 Date Time Function Location Set Up Expected Attendance schoolroom table in back of room for 2 Day 1: Set up day 5:00 p.m. – 24 hr hold Breakout #4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 24 hour hold Staff Office Conference rounds of 5 Day 2 24 hour hold AV Storage Empty Room Day 2 24 hour hold Faculty Office Rounds of 7 14 Day 2 24 hour hold Registration desk (2) 6ft tables 100 Day 2 : 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout #1 3 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 2 2: 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout 2 #4 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 2 2: 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 35 Day 2 7:00 – 9:00 a.m. Breakfast Rounds 105 Day 2 10:00 – 10:30 a.m. AM Break Foyer 105 Day 2 11:30 a.m. – 1:30 Lunch Rounds 105 Date Time Function Location Set Up Expected Attendance p.m. Day 2 3:00 – 3:30 p.m. 24 hour hold PM Break Foyer 105 TBD Flow 100 Day 3 24 hour hold Staff Office TBD Conference 5 or permanent board room table 6 Day 3 24 hour hold Faculty Office TBD Two rounds 10 Day 3 24 hour hold AV Storage Room TBD Empty Day 3 24 hour hold Faculty Office Rounds of 7 14 0 Day 3 24 hour hold Registration desk (2) 6ft TBD Two classroom tables 100 Day 3 8:30 a.m. – 5:00 p.m. 24 hour hold General Session TBD Rounds of 6 Head table for 3 – 6 (TBD)on Stage, (railing behind stage so guests can’t fall off, railing on steps) 100 Day 3 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout #1 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 3 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout #2 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 3 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout #3 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Date Time Function Location Set Up Expected Attendance Day 3 8:30 a.m. – 5:00 p.m. 24 hour hold Breakout #4 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 5 35 Day 3 7:00 – 9:00 8:30 a.m. Breakfast TBD Rounds 105 of 10 100 Day 3 10:00 – 10:30 a.m. AM Break TBD Ballroom Foyer 105 100 Day 3 11:30 a.m. 12:00 – 1:30 1:00 p.m. Lunch TBD Rounds 105 of 10 Speaker during lunch 100 Day 3 3:00 – 3:30 p.m. PM Break TBD Ballroom Foyer 105 100 Day 4 24 hour hold 12:00 a.m. – 5 p.m. Staff Office TBD Conference 80 or permanent board room table 6 Day 4 12:00 a.m. – 5 p.m. Faculty Office TBD Two rounds 10 Day 4 12:00 a.m. – 5 p.m. AV Storage Room TBD Empty Day 4 12:00 a.m. – 5 p.m. Registration TBD Two classroom tables Day 4 8:30 a.m. – 5:00 p.m. General Session TBD Rounds of 6 Head table for 3 – 6 (TBD)on Stage, (railing behind stage so guests can’t fall off, railing on steps) 100 Day 4 8:30 a.m. – 5:00 p.m. Breakout #1 TBD Crescent rounds of 5 35 Date Time Function Location Set Up Expected Attendance Day 4 24 hour hold AV Storage Empty 80 Day 4 24 hour hold Faculty Office Rounds 8:30 a.m. – 5:00 p.m. Breakout #2 TBD Crescent rounds of 7 80 Day 4 24 hour hold Registration desk (2) 6ft tables 80 5 35 Day 4 8:30 a.m. – 5:00 p.m. Breakout #1 3 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 5 35 Day 4 8:30 a.m. – 5:00 p.m. Breakout 2 #4 TBD Crescent rds rounds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 4 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 5 35 Day 4 7:00 – 9:00 8:30 a.m. Breakfast TBD Rounds 80 of 10 100 Day 4 10:00 – 10:30 a.m. AM Break Prefer Salon C or D Ballroom Foyer 80 Day 4 11:30 a.m. – 1:30 p.m. Lunch Rounds 80 Day 4 3:00 – 3:30 p.m. PM Break Foyer 80 Day 5 24 hour hold Staff Office Conference 80 Day 5 24 hour hold AV Storage Empty 80 Date Time Function Location Set Up Expected Attendance Day 5 24 hour hold Faculty Office Rounds of 7 80 Day 5 24 hour hold Registration desk (2) 6ft tables 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout #1 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 2 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 3 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 8:30 a.m. – 5:00 p.m. Breakout 4 Crescent rds of 5, (1) head table for 2, (1) schoolroom table in back of room for 2 80 Day 5 7:00 – 9:00 a.m. Breakfast Rounds 80 Day 5 10:00 – 10:30 a.m. AM Break Foyer 80100
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Samples: Agreement
