Common use of Meetings and Notices Clause in Contracts

Meetings and Notices. The Task Force will meet at least four (4) times (approximately quarterly) per year, but may meet more frequently when appropriate for selection of consultants, for decision making, for review of project recommendations, review of work plans, for review of data and results, or other activities. It is expected that the Task Force will meet more frequently during the first several years. The Task Force may adjust the frequency or schedule of meetings; however, all members must be notified prior to a change in the meeting schedule or if additional meetings are implemented. All Task Force members will strive to participate in the Task Force meetings in person. If the primary or alternate member is unavailable to attend in person, and if they provide advance notice to the meeting facilitator, participation through electronic means will be allowable if available. The Task Force will be as open and transparent as possible. A person will be selected to take notes at the meeting and meeting notes will be sent out to those present for edit/comment. Once meeting notes are finalized, they will be made available. The Task Force will provide a document review process and will identify a mutually agreeable entity to serve as a clearing house for data, reports, minutes, and other information gathered or developed by the Task Force. This information shall be made publicly available by means of a website and other appropriate means. The Task Force will strive to meet the following: All meetings open to the public. Task Force can’t require members of public to “register” name, affiliation, or other information in order to attend meeting. Task Force can remove disruptive members of the public who interfere with orderly conduct of a meeting. No voting by secret ballot. The public is not entitled to speak at meetings (although usually opportunity is provided, with specific/consistent procedural guidelines). Task Force is held to the following specific procedure for meeting notices: Contents of notice: The time and place. The business to be transacted. Timing of notice - written notice must be delivered personally, by mail, by fax, or by e-mail at least five business days before the time of the meeting to all members of the Task Force. A special meeting may be held with 24 hours’ notice, but no decisions will be made at special meetings. Notice of change in date, location, time of meetings. The Task Force may take final action only concerning matters identified in the notice of the meeting. As available, the notes from meeting will be posted to the website. No member will act as a representative of the Task Force unless assigned as such through a vote of the membership.

Meetings and Notices. The Task Force will meet at least four (4) times (approximately quarterly) per year, but may meet more frequently when appropriate for selection of consultants, for decision decision-making, for review of project recommendations, review of work plans, for review of data and results, or other activities. It is expected that the Task Force will meet more frequently during the first several years. The Task Force may adjust the frequency or schedule of meetings; however, all members must be notified prior to a change in the meeting schedule or if additional meetings are implemented. All Task Force members will strive to participate in the Task Force meetings in person. If the primary or alternate member is unavailable to attend in person, and if they provide advance notice to the meeting facilitatorFacilitator, participation through telephone or electronic means will be allowable if available. The Task Force will be as open and transparent as possible. A person will be selected to take notes at the meeting and meeting notes will be sent out to those present for edit/comment. Once meeting notes are finalized, they will be made available. The Task Force will provide a document review process and will identify a mutually agreeable entity to serve as a clearing house for data, reports, minutes, and other information gathered or developed by the Task Force. This information shall be made publicly available by means of a website and other appropriate means. The Task Force will strive to meet the following: All meetings open to the public. Task Force can’t require members of public to “register” name, affiliation, or other information in order to attend meeting. Task Force can remove disruptive members of the public who interfere with orderly conduct of a meeting. No voting by secret ballot. The public is not entitled will be provided an opportunity to speak at meetings (although usually opportunity is provided, with specific/consistent procedural guidelines). Task Force is held to the following specific procedure procedures for meeting notices: Contents of notice: The time and place. The business to be transactedListing of topics for discussion and/or action. Timing of notice - written notice must be delivered personally, by mail, by fax, or by e-mail at least five business days before the time of the meeting to all members of the Task Force. A special meeting may be held with 24 hours’ notice, but no decisions will be made at special meetings. Notice of change in date, location, time of meetings. The Task Force may take final action only concerning matters identified in the notice of the meeting. As available, the summary notes from meeting meetings will be posted to the website. No member will act as a representative of the Task Force unless assigned as such through a vote of the membership.

Meetings and Notices. The Task Force will meet at least four (4) times (approximately quarterly) per year, but may meet more frequently when appropriate for selection of consultants, for decision decision-making, for review of project recommendations, review of work plans, for review of data and results, or other activities. It is expected that the Task Force will meet more frequently during the first several year.several years. The Task Force may adjust the frequency or schedule of meetings; however, all members must be notified prior to a change in the meeting schedule or if additional meetings are implemented. All Task Force members will strive to participate in the Task Force meetings in person. If the primary or alternate member is unavailable to attend in person, and if they provide advance notice to the meeting facilitatorFacilitator, participation through telephone or electronic means will be allowable if available. The Task Force will be as open and transparent as possible. A person will be selected to take notes at the meeting and meeting notes will be sent out to those present for edit/comment. Once meeting notes minutesnotes are finalized, they will be made available. The Task Force will provide a document review process and will identify a mutually agreeable entity to serve as a clearing house for data, reports, minutes, and other information gathered or developed by the Task Force. This information shall be made publicly available by means of a website and other appropriate means. The Task Force will strive to meet the following: All meetings open to the public. Task Force can’t require members of public to “register” name, affiliation, or other information in order to attend meeting. Task Force can remove disruptive members of the public who interfere with orderly conduct of a meeting. No voting by secret ballot. The public is not entitled to speak at meetings (although usually usuallywill be provided an opportunity is provided, to speak (with specific/consistent procedural guidelines). Task Force is held to the following specific procedure procedureprocedures for meeting notices: Contents of notice: The time and place. The business to be transacted. Listing of topics for discussion and/or action. Timing of notice - written notice must be delivered personally, by mail, by fax, or by e-mail at least five business days before the time of the meeting to all members of the Task Force. A special meeting may be held with 24 hourshourshours’ notice, but no decisions will be made at special meetings. Notice of change in date, location, time of meetings. The Task Force may take final action only concerning matters identified in the notice of the meeting. As available, the minutessummary notes from meeting meetingmeetings will be posted to the website. No member will act as a representative of the Task Force unless assigned as such through a vote of the membership.

Meetings and Notices. The Task Force will meet at least four (4) times (approximately quarterly) per year, but may meet more frequently when appropriate for selection of consultants, for decision making, for review of project recommendations, review of work plans, for review of data and results, or other activities. It is expected that the Task Force will meet more frequently during the first several yearsyear. The Task Force may adjust the frequency or schedule of meetings; meetings however, all members must be notified prior to a change in the meeting schedule or if additional meetings are implemented. All Task Force members will strive to participate in the Task Force meetings in person. If the primary or alternate member is unavailable to attend in person, and if they provide advance notice to the meeting facilitator, participation through electronic means will be allowable if available. The Task Force will be as open and transparent as possible. A person will be selected to take notes at the meeting and meeting notes will be sent out to those present for edit/comment. Once meeting notes minutes are finalized, they will be made available. The Task Force will provide a document review process and will identify a mutually agreeable entity to serve as a clearing house for data, reports, minutes, and other information gathered or developed by the Task Force. This information shall be made publicly available by means of a website and other appropriate means. The Task Force will strive to meet the following: • All meetings open to the public. • Task Force can’t require members of public to “register” name, affiliation, or other information in order to attend meeting. • Task Force can remove disruptive members of the public who interfere with orderly conduct of a meeting. • No voting by secret ballot. • The public is not entitled to speak at meetings (although usually opportunity is provided, with specific/consistent procedural guidelines). • Task Force is held to the following specific procedure for meeting notices: Contents of notice: The time and place. The business to be transacted. Timing of notice - written notice must be delivered personally, by mail, by fax, or by e-mail at least five business days before the time of the meeting to all members of the Task Force. A special meeting may be held with 24 hours’ notice, but no decisions will be made at special meetings. Notice of change in date, location, time of meetings. The Task Force may take final action only concerning matters identified in the notice of the meeting. As available, the notes from meeting will be posted to the website. No member will act as a representative of the Task Force unless assigned as such through a vote of the membership.:

Meetings and Notices. The Task Force will meet at least four (4) times (approximately quarterly) per year, but may meet more frequently when appropriate for selection of consultants, for decision making, for review of project recommendations, review of work plans, for review of data and results, or other activities. It is expected that the Task Force will meet more frequently during the first several years. The Task Force may adjust the frequency or schedule of meetings; however, all members must be notified prior to a change in the meeting schedule or if additional meetings are implemented. All Task Force members will strive to participate in the Task Force meetings in person. If the primary or alternate member is unavailable to attend in person, and if they provide advance notice to the meeting facilitator, participation through electronic means will be allowable if available. The Task Force will be as open and transparent as possible. A person will be selected to take notes at the meeting and meeting notes will be sent out to those present for edit/comment. Once meeting minutes notes are finalized, they will be made available. The Task Force will provide a document review process and will identify a mutually agreeable entity to serve as a clearing house for data, reports, minutes, and other information gathered or developed by the Task Force. This information shall be made publicly available by means of a website and other appropriate means. The Task Force will strive to meet the following: All meetings open to the public. Task Force can’t require members of public to “register” name, affiliation, or other information in order to attend meeting. Task Force can remove disruptive members of the public who interfere with orderly conduct of a meeting. No voting by secret ballot. The public is not entitled to speak at meetings (although usually opportunity is provided, with specific/consistent procedural guidelines). Task Force is held to the following specific procedure for meeting notices: Contents of notice: The time and place. The business to be transacted. Timing of notice - written notice must be delivered personally, by mail, by fax, or by e-mail at least five business days before the time of the meeting to all members of the Task Force. A special meeting may be held with 24 hours’ notice, but no decisions will be made at special meetings. Notice of change in date, location, time of meetings. The Task Force may take final action only concerning matters identified in the notice of the meeting. As available, the minutes notes from meeting will be posted to the website. No member will act as a representative of the Task Force unless assigned as such through a vote of the membership.