Common use of MEMBER HOURS/PAYROLL POLICY Clause in Contracts

MEMBER HOURS/PAYROLL POLICY. The compensation members receive is considered a “living allowance” rather than a “wage”, and this living allowance is not based on an hourly rate or paid out based on the exact number of hours served. However, the checks received from payroll are based on the number of pay periods that fall within a certain contracted service term. The amount per paycheck will be determined by the number of pay periods that fall within the contractually-agreed service term based on the maximum $17,850 full-time stipend amount, $9,450 for half-time, or other type service term. The member understands that, if s/he chooses or needs to convert her/his originally-agreed service term, s/he is not owed any difference in living allowance not paid prior to the conversion. If the member completes her/his term requirements and exits the Program early, s/he understands that s/he is not owed any portion of the unpaid living allowance. The member understands that, if s/he is not actively serving or is unable to serve for more than two consecutive weeks, the member will be temporarily suspended from the Program and the living allowance payment will cease until the member has been reinstated. The member also understands that the timesheet is the primary source of documentation for VHCB AmeriCorps to determine whether or not the member has been actively serving and what activities the member has been performing. The member understands that if s/he fails to submit timesheets for two weeks or longer, VHCB AmeriCorps will not have record of the member’s service activities and will assume the member has not been serving, in which case the member will be placed in suspension. When this occurs, living allowance payments are also suspended. The member will be reinstated once all timesheets have been submitted to VHCB AC in full. Note: If a member gets more than 20 hours behind in their targeted cumulative hours to date, they may be warned that they should address the problem in writing, with a plan to make up the hours. While VHCB AmeriCorps staff will track member hours deficits and issue warnings, it is ultimately the member’s responsibility to keep track of his/her hours throughout his/her term; this information will be available to members and supervisors through the OnCorps electronic system. Members must also realize that extending their service time beyond 12 months is strictly prohibited by AmeriCorps and will jeopardize their satisfactory completion of their service year and their education award. Other policies relating to member hours include: • Members may never count more than 3 hours of travel one way to any service or training event. • Members should plan on not counting as hours at least 8 hours worth of sleep time at overnight training events (an exception to this might be approved ahead of time if members will be responsible for supervising/chaperoning youth in an overnight camping event), and should also not count hours that they are neither serving or in the company of other team members. • Members should not count lunchtime as service time unless they are serving through lunch.

MEMBER HOURS/PAYROLL POLICY. The compensation members receive is considered a “living allowance” rather than a “wage”, and this living allowance is not based on an hourly rate or paid out based on the exact number of hours served. However, the checks received from payroll are based on the number of pay periods that fall within a certain contracted service term. The amount per paycheck will be determined by the number of pay periods that fall within the contractually-agreed service term based on the maximum $17,850 full-time stipend amount, $9,450 for half-time, or other type service term. The member understands that, if s/he chooses or needs to convert her/his originally-agreed service term, s/he is not owed any difference in living allowance not paid prior to the conversion. If the member completes her/his term requirements and exits the Program early, s/he understands that s/he is not owed any portion of the unpaid living allowance. The member understands that, if s/he is not actively serving or is unable to serve for more than two consecutive weeks, the member will be temporarily suspended from the Program and the living allowance payment will cease until the member has been reinstated. The member also understands that the timesheet is the primary source of documentation for VHCB AmeriCorps to determine whether or not the member has been actively serving and what activities the member has been performing. The member understands that if s/he fails to submit timesheets for two weeks or longer, VHCB AmeriCorps will not have record of the member’s service activities and will assume the member has not been serving, in which case the member will be placed in suspension. When this occurs, living allowance payments are also suspended. The member will be reinstated once all timesheets have been submitted to VHCB AC in full. Note: If a member gets more than 20 hours behind in their targeted cumulative hours to date, they may be warned that they should address the problem in writing, with a plan to make up the hours. While VHCB AmeriCorps staff will track member hours deficits and issue warnings, it is ultimately the member’s responsibility to keep track of his/her hours throughout his/her term; this information will be available to members and supervisors through the OnCorps electronic system. Members must also realize that extending their service time beyond 12 months is strictly prohibited by AmeriCorps and will jeopardize their satisfactory completion of their service year and their education award. Other policies relating to member hours include: •  Members may never count more than 3 hours of travel one way to any service or training event. •  Members should plan on not counting as hours at least 8 hours worth of sleep time at overnight training events (an exception to this might be approved ahead of time if members will be responsible for supervising/chaperoning youth in an overnight camping event), and should also not count hours that they are neither serving or in the company of other team members. •  Members should not count lunchtime as service time unless they are serving through lunch.

MEMBER HOURS/PAYROLL POLICY. The compensation members receive is considered a “living allowance” rather than a “wage”, and this living allowance is not based on an hourly rate or paid out based on the exact number of hours served. However, the checks received from payroll are based on the number of pay periods that fall within a certain contracted service term. The amount per paycheck will be determined by the number of pay periods that fall within the contractually-agreed contractually‐agreed service term based on the maximum $17,850 full-time stipend living allowance amount, $9,450 for half-time, or other type service term. The member understands that, if s/he chooses they choose or needs need to convert her/his originally-agreed the original service term, s/he is they are not owed any difference in living allowance not paid prior to the conversion. If the member completes her/his the term requirements and exits the Program early, s/he understands they understand that s/he is they are not owed any portion of the unpaid living allowance. The member understands that, if s/he is they are not actively serving or is unable to serve for more than two consecutive weeks, the member will be temporarily suspended from the Program and the living allowance payment will cease until the member has been reinstated. The member also understands that the timesheet is the primary source of documentation for VHCB AmeriCorps to determine whether or not the member has been actively serving and what activities the member has been performing. The member understands that if s/he fails they fail to submit timesheets for two weeks or longertimesheet by the timesheet due date, VHCB AmeriCorps will not have record of the member’s service activities and will assume the member has not been serving, in which case the member will be placed in suspension. When this occurs, living allowance payments are also suspended. The member will be reinstated once all timesheets have been submitted to VHCB AC in full. Note: If a member gets more than 20 hours behind in their targeted cumulative hours to date, they may be warned that they should address the problem in writing, with a plan to make up the hours. While VHCB AmeriCorps staff will track member hours deficits and issue warnings, it is ultimately the member’s responsibility to keep track of his/her hours throughout his/her the service term; this information will be available to members and supervisors through the OnCorps electronic system. Members must also realize that extending their service time beyond 12 months is strictly prohibited by AmeriCorps and will jeopardize their satisfactory completion of their service year and their education award. Other policies relating to member hours include: •  Members may never count more than 3 hours of travel one way to any service or training event. •  Members should plan on not counting as hours at least 8 hours worth of sleep time at overnight training events (an exception to this might be approved ahead of time if members will be responsible for supervising/chaperoning youth in an overnight camping event), and should also not count hours that they are neither serving or in the company of other team members. •  Members should not count lunchtime as service time unless they are serving through lunch.. APPENDIX V

MEMBER HOURS/PAYROLL POLICY. The compensation members receive is considered a “living allowance” rather than a “wage”, and this living allowance is not based on an hourly rate or paid out based on the exact number of hours served. However, the checks received from payroll are based on the number of pay periods that fall within a certain contracted service term. The amount per paycheck will be determined by the number of pay periods that fall within the contractually-agreed service term based on the maximum $17,850 full-time stipend living allowance amount, $9,450 for half-time, or other type service term. The member understands that, if s/he chooses they choose or needs need to convert her/his originally-agreed the original service term, s/he is they are not owed any difference in living allowance not paid prior to the conversion. If the member completes her/his the term requirements and exits the Program early, s/he understands they understand that s/he is they are not owed any portion of the unpaid living allowance. The member understands that, if s/he is they are not actively serving or is unable to serve for more than two consecutive weeks, the member will be temporarily suspended from the Program and the living allowance payment will cease until the member has been reinstated. The member also understands that the timesheet is the primary source of documentation for VHCB AmeriCorps to determine whether or not the member has been actively serving and what activities the member has been performing. The member understands that if s/he fails they fail to submit timesheets for two weeks or longertimesheet by the timesheet due date, VHCB AmeriCorps will not have record of the member’s service activities and will assume the member has not been serving, in which case the member will be placed in suspension. When this occurs, living allowance payments are also suspended. The member will be reinstated once all timesheets have been submitted to VHCB AC in full. Note: If a member gets more than 20 hours behind in their targeted cumulative hours to date, they may be warned that they should address the problem in writing, with a plan to make up the hours. While VHCB AmeriCorps staff will track member hours deficits and issue warnings, it is ultimately the member’s responsibility to keep track of his/her hours throughout his/her the service term; this information will be available to members and supervisors through the OnCorps electronic system. Members must also realize that extending their service time beyond 12 months is strictly prohibited by AmeriCorps and will jeopardize their satisfactory completion of their service year and their education award. Other policies relating to member hours include: •  Members may never count more than 3 hours of travel one way to any service or training event. •  Members should plan on not counting as hours at least 8 hours worth of sleep time at overnight training events (an exception to this might be approved ahead of time if members will be responsible for supervising/chaperoning youth in an overnight camping event), and should also not count hours that they are neither serving or in the company of other team members. •  Members should not count lunchtime as service time unless they are serving through lunch.