Common use of Mini-Competition Clause in Contracts

Mini-Competition. 3.1. Framework Public Bodies reserve the right to hold a further mini competition with all of the Contractors on the Framework Agreement to determine which Contractor offers best value for money, in terms of price and quality. It is expected that all high value, complex and solution based requirements will be subject to further competition. This is as outlined in the Ordering Procedures and Order Form and in accordance with Schedule 5 (Standard Terms of Supply). 3.2. Contractors will take part in further competitions in accordance with this Schedule 3 (Award and Ordering Procedures) and there will be an expectation on Contractors to respond to all requests to participate. 3.3. Contractors will be required to maintain records of all mini competition requested under this Framework Agreement including details of the response, pricing and any awarded contracts. At the request of the Authority, Contractors will be required to report on the mini competition and subsequent awards as soon as applicable and as part of any review meetings. Contractors, upon request of the Authority, should also make available a copy of individual mini competition responses. 3.4. The Framework Public Body will develop a specification, which reflects the statement of works that the Contractor will be expected to perform, and not just for the purposes of enabling Contractors to respond and selecting a competitive Contractor. 3.5. Framework Public Bodies calling off from the Framework Agreement through a mini- competition may supplement the terms of the Call-Off Contract and Call-Off Conditions with additional or varied terms and conditions provided they do not involve any substantial modifications to the Call-Off Contract or Call-off Conditions. 3.6. The Framework Public Body will invite all Framework Contractors to tender by issuing the specification to all Contractors on the Framework. This may be carried out using the Public Contracts Scotland system, or using other appropriate procurement processes. 3.7. The Framework Public Body will set a reasonable time limit for the receipt of the tenders, taking into account the complexity of the requirements, and keep each response received confidential until the expiry of the time limit. 3.8. The Framework Public Body must evaluate all responses submitted by the Contractors by applying the award criteria specified. The award criteria which can be applied to further competitions will cover both cost and quality of service and will be stipulated in the mini competition tender documentation. Please note that the weightings and specific criteria will be determined by the Framework Public Body and this may vary from the framework award criteria/weightings as it is dependent on the specific requirement. 3.9. The Framework Public Body will not be obliged to award any Call-off Contract.