Common use of Minimally Required Activities and Deliverables Clause in Contracts

Minimally Required Activities and Deliverables. The Contractor shall perform ongoing project (IT) IV&V monitoring activities and will review and validate issues, deficiencies, and risks identified with the project. Project monitoring activities include, but are not limited to: 1. Providing an independent, objective, third-party view of project efforts with the intent of protecting the Customer’s interests. 2. Providing personnel, processes, approaches, and tools to perform (IT) IV&V services for Florida (IT) projects. 3. Performing assessments on both management processes and work products. 4. Providing objective observations and recommendations. 5. Assessing and reporting overall project performance, extrapolating future project progress and success, and identifying any possible impediments to successful project completion. 6. Examining all project artifacts and documents to evaluate the effectiveness of the project management controls, procedures, and methodology. 7. Assessing the effectiveness of project communication and Customer involvement. 8. Developing performance metrics that facilitate the tracking of progress and completion of project tasks and milestones. 9. Reviewing all project cost and expenditure documentation and making recommendations for efficient use of funds. 10. Validating identified risks and issues and proposed response(s) and assessing impact to the project progress or success. 11. Verifying and validating the quality of project work products (i.e., deliverables). 12. Reviewing Statements-of-Work, solicitations, and contracts to verify alignment between requirements and solicited or contracted terms. 13. Providing guidance and training on standards and best practices for project management. 14. Ensuring project teams follow the standards required by, the Florida Administrative Code, Florida Statutes, federal laws and rules, and others applicable standards. 15. Alerting project teams to change in the standards referenced in Section C. 14, above, and applying those changes to their monitoring process. 16. If additional specific requirements for any (IT) IV&V consulting services are needed, they will be determined by the Customer in a project-specific Statement of Work attached to a Request for Quote. In addition to the activities listed above, the Contractor shall provide presentations and oral reports, attend meetings and events, perform records management and administrative responsibilities related to the Contract and maintain open and effective communication with the Customer’s project manager, sponsor(s), and oversight entities. The activities identified above (and others) are necessary to provide input into the deliverables below. The deliverables will be required in Statements of Work issued by Customers in Requests for Quotes (RFQ) (see Section C, Orders, and Section L, Requests for Quote, below, for additional information). (IT) IV&V Management Plan Develop an (IT) IV&V Management Plan to include: • A detailed description of how the (IT) IV&V Vendor plans to perform the (IT) IV&V services. This description must include methodologies, strategies, standards, and approaches employed by the (IT) IV&V Vendor for executing each of the (IT) IV&V activities within this Statement of Work. • An organizational structure which reflects, among other things, coordination activities among the (IT) IV&V Vendor, the Project Manager and team, the project sponsor, Customers, and any oversight entities involved in the project. • Description of resources assigned to (IT) IV&V activities, tasks, and deliverables. • Description of the deliverables to be produced as a result of the (IT) IV&V activities.