Common use of Minimum Invoice Requirements Clause in Contracts

Minimum Invoice Requirements. The invoice shall identify the following information: • Each Invoice must have a unique invoice number • The Subcontractor’s name, invoice number, and Subcontract number, and Release number must be in the subject line of the e-mail message use to submit the electronic invoice. • The Subcontractor’s name and telephone number of a representative available to respond to invoice questions. • The total amount due for the billing period (this amount shall be separate from cumulative amounts or subtotals included on the invoice). • A cost summary identifying all cost elements being invoiced. Cumulative values (i.e., invoiced to date values) for each item being invoiced are requested to be included as part of the invoice submission. • Each invoice must include a separate line item for sales tax unless an exemption from sales tax is specifically cited in the body of the Subcontract. Invoices that do not include a separate line item for sales tax will not be paid and will be returned to the Subcontractor. • The Subcontractor must provide itemized receipts, unless justification is provided explaining why itemized receipts cannot be provided. Credit card statements are not acceptable as invoice supporting documentation. • A synopsis with sufficient details to describe the work performed within the Period of Performance of the invoice. • Timekeeping Records shall be provided with each invoice submittal. Timekeeping records submitted may be a system generated document, or equivalent, that identifies the project (job) number, employee name, dates worked and all associated daily hours and totals. These records shall be attached to the invoice and be included as part of the Invoice Certification requirement Identified within this document. • A corresponding description of each item billed and the associated amount.

Minimum Invoice Requirements. The invoice shall identify the following information: • Each Invoice must have a unique invoice number • The Subcontractor’s name, invoice number, and Subcontract number, and Release number must be in the subject line of the e-mail message use to submit the electronic invoice. • The Subcontractor’s name and telephone number of a representative available to respond to invoice questions. • The total amount due for the billing period (this amount shall be separate from cumulative amounts or subtotals included on the invoice). • A cost summary identifying all cost elements being invoiced. Cumulative values (i.e., invoiced to date values) for each item being invoiced are requested to be included as part of the invoice submission. • Each invoice must include a separate line item for sales tax unless an exemption from sales tax is specifically cited in the body of the Subcontract. Invoices that do not include a separate line item for sales tax will not be paid and will be returned to the Subcontractor. • The Subcontractor must provide itemized receipts, unless justification is provided explaining why itemized receipts cannot be provided. Credit card statements are not acceptable as invoice supporting documentation. • A synopsis with sufficient details to describe the work performed within the Period of Performance of the invoice. • Timekeeping Records shall be provided with each invoice submittal. Timekeeping records submitted may be a system generated document, or equivalent, that identifies the project (job) number, employee name, dates worked and all associated daily hours and totals. These records shall be attached to the invoice and be included as part of the Invoice Certification requirement Identified within this document. • A corresponding description of each item billed and the associated amount. Reimbursement of Costs. Reimbursable costs will be determined allowable by the Buyer’s authorized Contract Specialist in accordance with Federal Acquisition Regulation (FAR) Subpart 31.2 in effect on the date of this Subcontract and the terms of this Subcontract. Rejection of Invoices. Any invoice submitted, which fails to comply with the terms of this Subcontract, including the requirements of form and documentation, may be returned to the Subcontractor. Buyer will not incur and/or pay for any late charges associated with a rejected invoice. The Buyer shall not reimburse any costs associated with the resubmission of an invoice to meet these requirements.

Minimum Invoice Requirements. The invoice shall identify the following information: • Each Invoice must have a unique invoice number • The Subcontractor’s name, invoice number, and Subcontract number, and Release number must be in the subject line of the e-mail message use to submit the electronic invoice. • The Subcontractor’s name and telephone number of a representative available to respond to invoice questions. • The total amount due for the billing period (this amount shall be separate from cumulative amounts or subtotals included on the invoice). • A cost summary identifying all cost elements being invoiced. Cumulative values (i.e., invoiced to date values) for each item being invoiced are requested to be included as part of the invoice submission. • Each invoice must include a separate line item for sales tax unless an exemption from sales tax is specifically cited in the body of the Subcontract. Invoices that do not include a separate line item for sales tax will not be paid and will be returned to the Subcontractor. • The Subcontractor must provide itemized receipts, unless justification is provided explaining why itemized receipts cannot be provided. Credit card statements are not acceptable as invoice supporting documentation. • A synopsis with sufficient details to describe the work performed within the Period of Performance of the invoice. • Timekeeping Records shall be provided with each invoice submittal. Timekeeping records submitted may be a system generated document, or equivalent, that identifies the project (job) number, employee name, dates worked and all associated daily hours and totals. These records shall be attached to the invoice and be included as part of the Invoice Certification requirement Identified within this document. • A corresponding description of each item billed and the associated amount. Estimated Billing. It is mandatory for continued acceptable performance that the Subcontractor provides monthly, to HMIS Accounts Payable, the best estimate of the total billable cost (invoiced plus invoiceable) from inception of the Subcontract through the current calendar month end. This information must be provided through HMIS VendReg database located at: xxxxx://xxx0.xxxxxxx.xxx/vendreg/ by the 15th of each month. This data must be provided for each Subcontract Release until all payments are received and the Subcontract is complete. Reimbursement of Costs. Reimbursable costs will be determined allowable by the Buyer’s authorized Contract Specialist in accordance with Federal Acquisition Regulation (FAR) Subpart 31.2 in effect on the date of this Subcontract and the terms of this Subcontract. Rejection of Invoices. Any invoice submitted, which fails to comply with the terms of this Subcontract, including the requirements of form and documentation, may be returned to the Subcontractor. Buyer will not incur and/or pay for any late charges associated with a rejected invoice. The Buyer shall not reimburse any costs associated with the resubmission of an invoice to meet these requirements.