Invoice Requirements. Contractor hereby waives the right to enforce any term which contradicts or modifies any term of the solicitation or any Contract that may result, including subsequent amendments to the Contract, or would result in an unencumbered expense if enforced against the state. Contract quote and invoice must contain, at a minimum:
Invoice Requirements. The Contractor shall invoice the State only for goods delivered and accepted by the State or services satisfactorily provided at the amounts stipulated in this Contract. Contractor shall submit invoices and necessary supporting documentation to the State Agency that requested goods or services no later than thirty (30) days after goods or services have been provided.
a) Each invoice, on Contractor's letterhead, shall clearly and accurately detail all of the following information (calculations must be extended and totaled correctly):
1. Invoice number (assigned by the Contractor);
2. Invoice date;
3. Contract number (assigned by the State);
4. Purchase order number (assigned by the State);
5. Customer account name: The State of Tennessee;
6. Customer account number (assigned by the Contractor to the above- referenced Customer);
7. Contractor name;
8. Contractor Tennessee Edison supplier ID number;
9. Contractor contact for invoice questions (name, phone, or email);
10. Contractor remittance address;
11. Description of delivered goods or services provided and invoiced, including identifying information as applicable;
12. Number of delivered or completed units, increments, hours, or days as applicable, of each good or service invoiced;
13. Applicable payment methodology of each good or service invoiced;
14. Amount due for each compensable unit of good or service; and
15. Total amount due for the invoice period.
b) Contractor's invoices shall:
1. Only include charges for goods delivered or services provided as described in this Contract and in accordance with payment terms and conditions set forth in this Contract;
2. Only be submitted for goods delivered or services completed and shall not include any charge for future goods to be delivered or services to be performed;
3. Not include a line item for Contractor's taxes, which includes without limitation Contractor's sales and use tax, excise taxes, franchise taxes, real or personal Property taxes, or income taxes; and
4. Include shipping or delivery charges only as authorized in this Contract. The timeframe for payment (or any discounts) begins only when the State is in receipt of an undisputed invoice that meets the minimum requirements of this Section.
Invoice Requirements. The Contractor must submit an original invoice with three (3) copies to the office designated in the purchase order as the "bill to" address. To be a proper invoice, the invoice must include the following information:
1. The purchase order number authorizing the delivery of products or services.
2. A description of what the Contractor delivered, including, as applicable, the time period, serial number, unit price, quantity, and total price of the products and services. If the invoice is for a lease, the Contractor must also include the payment number (e.g., 1 of 36).
Invoice Requirements. Each invoice submitted be in accordance with be in accordance with TAC Title 34, Part 1, Chapter 20, Subchapter F, Division 1, §20.487, Invoicing Standards, which should include, but is not limited to, as applicable: • Grantee’s Legal Name; • State of Texas vendor number or federal tax identification number; • Xxxxxxx’s Telephone number; • Invoice number; • HHSC Contract Number; • Description of services provided (autism services); • Date of Service; • Quantity of treatment hours; • Contract hourly rate; • Total amount of invoice; • In aggregate: o charges based on the hourly rate and number of treatment hours provided in the current month for children with no third-party payer; o charges for services provided in the current month and for which third party payment was received or declined during the current month; o charges for services provided in previous months but in which payment from third party payers was received or declined during the current month; o amounts received from third party payers during the month; o cost share amount collected or owed for the current month based on the fee schedule and instructions and the Grantee’s policy for collecting cost share; and o deductions for advance payments; and • The name and telephone number of a person designated by the Contract to answer questions regarding the invoice.
Invoice Requirements. The Contractor or dealer, authorized to submit invoices, must submit an original invoice to the office designated in the purchase order. The Contractor will only be compensated for the Deliverables accepted by the State. To be a proper invoice, the invoice must include the following:
1. The purchase order number authorizing the delivery of supplies or services;
2. State of Ohio Contract Number (if applicable);
3. Agency Name;
4. Agency Billing Address;
5. Delivery location of supplies or services;
6. Contractor Name;
7. Contractor Address;
8. Contractor’s Unique Invoice Number;
9. Date that services were provided or that supplies were delivered;
10. Itemization of supplies or services provided, including cost;
11. For leases, the invoice must also include the payment number (e.g., 1 of 36);
12. For Time and Materials Contracts, the invoice must reflect labor hours actually worked and, if applicable, supplies used; and
13. Clear statement of total payment expected.
Invoice Requirements. Contractor shall submit to HHSC detailed and accurate invoice(s) which include the information below. Each invoice must be submitted by e-mail in the format prescribed by HHSC, not later than the 10th of each month for all services provided in the previous month. The e-mail address for submitting an invoice is: XXX_Xxxxxx@xxxx.xxxxx.xx.xx The invoice shall include, at a minimum:
a. Contractor's complete name, mailing address, and e-mail (if applicable) address;
b. Contractor's phone number;
c. the name and phone number of a person designated by the Contractor to answer questions regarding the invoice;
d. HHSC agency number 529, and CRS delivery address;
e. CRS service authorization number;
f. HHSC CRS contract number;
g. Contractor’s valid Texas identification number (TIN) issued by the Comptroller of the State of Texas;
h. a description of the goods or services provided, in sufficient detail to identify the service authorization which relates to the invoice. This may include but is not limited to the current procedural terminology codes;
i. Maximum Affordable Payment Schedule rate, or general codes set by the program;
j. dates of service;
k. quantity and unit-cost being billed, as documented on the service authorization;
l. if submitting an invoice after receiving an assignment of a contract, the TIN of the original contractor and the TIN of the successor vendor;
m. other relevant information supporting and explaining the payment requested;
n. participant’s Individualized Program Plan, signed by the interdisciplinary team (IDT) (for initial billing for services only), if applicable; o. summaries of monthly meetings, signed by the IDT (for monthly services that are not admission or discharge services), if applicable; and
Invoice Requirements. Each invoice must include: ▪ Billing related to only one valid MD Xxxxxxxx Purchase Order. ▪ Invoice should be an original version and without manual or written changes. ▪ Valid MD Xxxxxxxx Purchase Order Number clearly stated on the face of the invoice. ▪ Contractor’s legal name and “remit to” address, telephone and fax numbers. ▪ A uniquely assigned invoice number. ▪ An invoice date. ▪ The MD Xxxxxxxx “bill to” address listed in Section 2.1 for the United States Postal Service submittal format. ▪ A description of the goods or services purchased with the line item purchase price. ▪ The correct invoice amount (invoices that contain an incorrect amount or a disputed amount will need to be revised and resubmitted). ▪ For goods, the manufacturer's part number, item description, quantity shipped, and unit price. ▪ A line item for all freight, shipping and handling costs related to the invoice (not billed separately). ▪ Line items matching MD Xxxxxxxx Purchase Order line items (invoice lines must exactly match, or be less than, MD Xxxxxxxx Purchase Order line items). Each invoice must be a standard typed original invoice on Contractor letterhead. MD Xxxxxxxx will not make payments based on statements, quotations, service contracts, shipping/packing slips, calculator tapes, work orders, pro-forma statements, Letter of Intent, Memorandum of Understanding or other non-invoice documents.
Invoice Requirements. A. The Contractor shall submit the entire previous month’s original signed TDCJ-PD, Sex Offender Treatment Attendance Roster & Billing Invoice, PMS-41 (Exhibit J.1) to the referring District Parole Office specialized unit supervisor by the fifth (5th) Day following the month of Services. A copy of this form should also be kept in the Contractor’s/Treatment Provider’s file. In the event Services are provided to Participants from different offices, copies of the PMS-41 must be sent to each referring office. The Contractor shall not send PMS-41s directly to the TDCJ-PD Specialized Programs Billing Unit.
B. Once a subsidized evaluation is completed, the Contractor shall submit the written evaluation report, the approval e-mail, and the PMS-34, TDCJ-PD Services Invoice (Exhibit J.5) within thirty (30) Days of the date of the written report The report shall be submitted via mail, fax, or email to: Mailing Address: TDCJ-PD Specialized Programs Billing Unit 0000 Xxxxx Xxxxx Xxxxxxxxx Xxxxxx, Xxxxx 00000 Fax: (000) 000-0000 Email: xxxx.xxxxxxxx@xxxx.xxxxx.xxx
C. The Department, subject to its usual auditing and accounting procedures, shall pay such invoices thirty (30) Days after receipt of an accurate Contractor’s invoice. The Contractor may offer prompt payment discount, for example, one percent (1%), fifteen
Invoice Requirements. In connection with the services and Deliverables under this Agreement, Contractor will invoice University upon completion of each of the milestones listed in Section 7.1, above (“Invoice Period”). Contractor’s invoices will provide detailed listing of the tasks completed and Deliverables delivered to complete the milestone listed in Section 7.1. Contractor will provide University with such other information as University may reasonably request.
Invoice Requirements. A. An invoice is the Contractor's bill or written request for payment under the BPA Call for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.
