Minimum Standard for Documentation. Partners must, at a minimum, prepare and maintain the following required documentation on forms supplied by DWS: Water system surveys, cover letters, and significant deficiencies: must be submitted on DWS forms to DWS and water system within 45 days of site visit completion. Level 1 and Level 2 Coliform Investigation forms: must submit on DWS forms to DWS within 30 days of investigation trigger. Water system Inventory, entry structure diagram, and source information updates: must submit on DWS forms to DWS within 6 business days of completion. Field and office contacts in response to complaints, PNCs, violations, enforcement actions, regulatory assistance, requests for regulatory information: must submit Contact Reports to DWS within 2 business day of alert generation for MCL alerts, and 6 business days for all other alerts and contact made with water systems. Field and office contacts in response to water quality alerts. For acute MCL alerts (E.coli, Nitrate, and Arsenic): must submit Contact Reports to DWS within 2 business days of alert, all other alerts submit to DWS within 6 business days of alert. Waterborne illness reports and investigations: must submit Contact Report to DWS within 2 business day of conclusion of investigation. All correspondence with public water systems under Partners’ jurisdiction and DWS: submit Contact Reports within 6 business days of correspondence to DWS. Documentation regarding reports and investigations of spills and other emergencies affecting or potentially affecting water systems: must submit Contact Reports to DWS within 2 business days. Copies of public notices received from water systems: must submit to DWS within 6 business days of receipt. DWS Audits. Partners must give DWS free access to all Partner records and documentation pertinent to this Agreement for the purpose of DWS audits.
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