Common use of Minor Violations Clause in Contracts

Minor Violations. A. In the interest of fair and expeditious corrective action, an employee who has allegedly committed a violation of a minor nature relating to duty performance may be interviewed by a immediate supervisor prior to orally correcting and counseling said employee. B. Oral and written reprimands are official actions of record and shall be noted as such by a supervisor. Such reprimands may be used in subsequent progression of discipline in accordance with the next paragraph. C. An oral reprimand or written reprimand for a minor violation will stay active in the employee's file for a period of one year for the purpose of progressive discipline. If the employee does not incur any further discipline during that one-year period, the disciplinary action will be sealed. If discipline of some nature is incurred by the employee, the file will remain intact until one (1) year from the final disciplinary action. D. Records of suspension, demotion or discharge shall cease to have force and effect or be considered in furture discipline matters three (3) years after their effective date, providing there are no intervening actions taken during that time period. E. At reasonable times upon request, any employee has the right to view that employee's file, and may add memorandum clarifying any documents in the file. The Employee may request copies of items in the file which will be honored. The employees may, at their option, have representation present when reviewing their files.