Common use of Modifications to the Project Clause in Contracts

Modifications to the Project. The LP and the ERDF-LP shall be allowed to carry out the following project changes under the conditions set out below. Content-related minor changes shall be reported and justified within the progress reports. Content related changes that are resulting in major changes in the project’s activities, outputs and/or results require the prior approval of the PC. These changes shall be immediately reported to the JS and described in a well-founded request for the envisaged changes and a revised AF. Changes in the budget of cost categories and project participants are allowed as long as the maximum amount of ERDF co-financing awarded is not exceeded. It is allowed to carry out budget relocations between project participants up to a maximum of 20 % or 20,000 EUR (whichever is greater) of the respective ERDF per project partner budget, as stated in the ultimate version of the AF. In these cases the JS shall be informed of the reallocation of funds through the reporting routines, whereas it remains the duty of the LP to monitor the compliance with the above mentioned thresholds. Reallocations exceeding these limits are only allowed once during the project duration or in duly justified cases; they require the prior approval by the JS (which acts on behalf of the MA whenever approving project changes). To this end the LP has to timely submit a well-founded request for the envisaged changes together with a revised AF to the JS as soon as the LP learns about the necessity to do them. As regards deviations from the approved time schedule of the project the following rule shall apply: deviations that result in a prolongation of the project duration up to six months shall be reported to the JS immediately and need the prior approval of the JS. Extensions of the project duration of more than six months are not possible. All project changes requiring an approval of the programme bodies will only enter into force after approval has been given. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. The basis for the project changes is the latest approved AF. In the application documents the contribution of each project participant is clearly defined. Changes in the project partnership require the prior approval of the relevant programme bodies as outlined below. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. Changes in the project partnership shall be described in a request for change and revised AF. The LP and the ERDF-LP guarantee that in case a project participant backs out of or is debarred from the project, has become insolvent or closed down as a result of bankruptcy or decision of its owners, its contribution to the project will be covered by one or more of the existing project participants or new project participants as soon as possible and at the latest within three months after the official communication to JS on the partner’s withdrawal. If this is not possible a re-approval of the project by the programme committee is necessary. In case the contribution of the project participant that left the project is covered by the remaining project participants, the LP will immediately report to the JS the loss of the project participant and the new division of work and budget between the project participants (see also the paragraphs below which foresee a re-approval of the project by the PC if the reduction of project participants would mean a change in the evaluation result of the project). In case the contribution of the project participant that left the project is at least partially covered by a new project participant, the LP will immediately report to the JS the loss of the project participant and the envisaged new division of work and budget between the project participants. At the same time it will send to the JS a well-founded request for the entry of a new project participant and a scan of the partnership agreement that it has signed with the new partner. In case a new project participant intends to enter the project partnership, the LP will send a request to the JS and provide it with information as regards the new division of work and budget. At the same time it will provide the MA with information on the envisaged amendments of the partnership agreement. The JS will examine the request for the entry of a new participant and give its recommendation, after consultation of the relevant Alpine Space Contact Point, within one month. The MA will examine the planned changes of the partnership agreement. The entry of a new project participant has to be approved by the PC and the changes in the partnership agreement need the approval of the MA. In case of loss of a project participant, its project costs may only be eligible and co-financed until the date of withdrawal of this project participant as communicated by the LP to the JS; the eligibility of its costs is also subject to the confirmation from the LP and the JS that the contribution of this partner can be used for the project by the remaining project participants. The LP and the ERDF-LP are aware of the fact that the MA is entitled to withdraw from this subsidy contract if the minimum number of project participants is no longer ensured. If a reduction of the project participants would mean a change in the evaluation result of the project, a re-approval by the PC is necessary. Until this decision is made by the PC, the LP and its project partners shall stop any payments for activities that cause costs related to the project.

Modifications to the Project. The LP and the ERDF-LP shall be allowed to carry out the following project changes under the conditions set out below. Content-related minor changes shall be reported and justified within the progress reports. Content related changes that are resulting in major changes in the project’s activities, outputs and/or results require the prior approval of the PC. These changes shall be immediately reported to the JS and described in a well-founded request for the envisaged changes and a revised AF. Changes in the budget of cost categories and project participants are allowed as long as the maximum amount of ERDF co-financing awarded is not exceeded. It is allowed to carry out budget relocations between project participants up to a maximum of 20 % or 20,000 EUR (whichever is greater) of the respective ERDF per project partner budget, as stated in the ultimate version of the AF. In these cases the JS shall be informed of the reallocation of funds through the reporting routines, whereas it remains the duty of the LP to monitor the compliance with the above mentioned thresholds. Reallocations exceeding these limits are only allowed once during the project duration or in duly justified cases; they require the prior approval by the JS (which acts on behalf of the MA whenever approving project changes). To this end the LP has to timely submit a well-founded request for the envisaged changes together with a revised AF to the JS as soon as the LP learns about the necessity to do them. As regards deviations from the approved time schedule of the project the following rule shall apply: deviations that result in a prolongation of the project duration up to six months shall be reported to the JS immediately and need the prior approval of the JS. Extensions of the project duration of more than six months are not possible. All project changes requiring an approval of the programme bodies will only enter into force after approval has been given. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. The basis for the project changes is the latest approved AF. In the application documents the contribution of each project participant is clearly defined. Changes in the project partnership require the prior approval of the relevant programme bodies as outlined below. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. Changes in the project partnership shall be described in a request for change and revised AF. The LP and the ERDF-LP guarantee that in case a project participant backs out of or is debarred from the project, has become insolvent or closed down as a result of bankruptcy or decision of its owners, its contribution to the project will be covered by one or more of the existing project participants or new project participants as soon as possible and at the latest within three months after the official communication to the JS on the partner’s withdrawal. If this is not possible a re-approval of the project by the programme committee is necessary. In case the contribution of the project participant that left the project is covered by the remaining project participants, the LP will immediately report to the JS the loss of the project participant and the new division of work and budget between the project participants (see also the paragraphs below which foresee a re-approval of the project by the PC if the reduction of project participants would mean a change in the evaluation result of the project). In case the contribution of the project participant that left the project is at least partially covered by a new project participant, the LP will immediately report to the JS the loss of the project participant and the envisaged new division of work and budget between the project participants. At the same time time, it will send to the JS a well-founded request for the entry of a new project participant and a scan of the partnership agreement that it has signed with the new partner. In case a new project participant intends to enter the project partnership, the LP will send a request to the JS and provide it with information as regards the new division of work and budget. At the same time time, it will provide the MA with information on the envisaged amendments of the partnership agreement. The JS will examine the request for the entry of a new participant and give its recommendation, after consultation of the relevant Alpine Space Contact Point, within one month. The MA will examine the planned changes of the partnership agreement. The entry of a new project participant has to be approved by the PC and the changes in the partnership agreement need the approval of the MA. In case of loss of a project participant, its project costs may only be eligible and co-financed until the date of withdrawal of this project participant as communicated by the LP to the JS; the eligibility of its costs is also subject to the confirmation from the LP and the JS that the contribution of this partner can be used for the project by the remaining project participants. The LP and the ERDF-LP are aware of the fact that the MA is entitled to withdraw from this subsidy contract if the minimum number of project participants is no longer ensured. If a reduction of the project participants would mean a change in the evaluation result of the project, a re-approval by the PC is necessary. Until this decision is made by the PC, the LP and its project partners shall stop any payments for activities that cause costs related to the project.

Modifications to the Project. The LP and the ERDF-LP shall be allowed to carry out the following project changes under the conditions set out below. Content-related minor changes shall be reported and justified within the progress reports. Content related changes that are resulting in major changes in the project’s activities, outputs and/or results require the prior approval of the PC. These changes shall be immediately reported to the JS and described in a well-founded request for the envisaged changes and a revised AF. Changes in the budget of cost categories and project participants are allowed as long as the maximum amount of ERDF co-financing awarded is not exceeded. It is allowed to carry out budget relocations between project participants up to a maximum of 20 % or 20,000 EUR (whichever is greater) of the respective ERDF per project partner budget, as stated in the ultimate version of the AF. In these cases the JS shall be informed of the reallocation of funds through the reporting routines, whereas it remains the duty of the LP to monitor the compliance with the above mentioned thresholds. Reallocations exceeding these limits are only allowed once during the project duration or in duly justified cases; they require the prior approval by the JS (which acts on behalf of the MA whenever approving project changes). To this end the LP has to timely submit a well-founded request for the envisaged changes together with a revised AF to the JS as soon as the LP learns about the necessity to do them. As regards deviations from the approved time schedule of the project the following rule shall apply: deviations that result in a prolongation of the project duration up to six months shall be reported to the JS immediately and need the prior approval of the JS. Extensions of the project duration of more than six months are not possible. All project changes requiring an approval of the programme bodies will only enter into force after approval has been given. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. The basis for the project changes is the latest approved AF. In the application documents the contribution of each project participant is clearly defined. Changes in the project partnership require the prior approval of the relevant programme bodies as outlined below. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. Changes in the project partnership shall be described in a request for change and revised AF. The LP and the ERDF-LP guarantee guarantees that in case a project participant backs out of or is debarred from the project, has become insolvent or closed down as a result of bankruptcy or decision of its owners, its contribution to the project will be covered by one or more of the existing project participants or new project participants as soon as possible and at the latest within three months after the official communication to JS on the partner’s withdrawal. If this is not possible a re-approval of the project by the programme committee is necessary. In case the contribution of the project participant that left the project is covered by the remaining project participants, the LP will immediately report to the JS the loss of the project participant and the new division of work and budget between the project participants (see also the paragraphs below paragraphsbelow which foresee a re-approval of the project by the PC if the reduction of project participants would mean a change in the evaluation result of the project). In case the contribution of the project participant that left the project is at least partially covered by a new project participant, the LP will immediately report to the JS the loss of the project participant and the envisaged new division of work and budget between the project participants. At the same time it will send to the JS a well-founded request for the entry of a new project participant and a scan of the partnership agreement that it has signed with the new partner. In case a new project participant intends to enter the project partnership, the LP will send a request to the JS and provide it with information as regards the new division of work and budget. At the same time it will provide the MA with information on the envisaged amendments of the partnership agreement. The JS will examine the request for the entry of a new participant and give its recommendation, after consultation of the relevant Alpine Space Contact Point, within one month. The MA will examine the planned changes of the partnership agreement. The entry of a new project participant has to be approved by the PC and the changes in the partnership agreement need the approval of the MA. In case of loss of a project participant, its project costs may only be eligible and co-financed until the date of withdrawal of this project participant as communicated by the LP to the JS; the eligibility of its costs is also subject to the confirmation from the LP and the JS that the contribution of this partner can be used for the project by the remaining project participants. The LP and the ERDF-LP are is aware of the fact that the MA is entitled to withdraw from this subsidy contract if the minimum number of project participants is no longer ensured. If a reduction of the project participants would mean a change in the evaluation result of the project, a re-approval by the PC is necessary. Until this decision is made by the PC, the LP and its project partners shall stop any payments for activities that cause costs related to the project.

Modifications to the Project. The LP and the ERDF-LP shall be allowed to carry out the following project changes under the conditions set out below. Content-related minor changes shall be reported and justified within the progress reports. Content related changes that are resulting in major changes in the project’s activities, outputs and/or results require the prior approval of the PC. These changes shall be immediately reported to the JS and described in a well-founded request for the envisaged changes and a revised AF. Changes in the budget of cost categories and project participants are allowed as long as the maximum amount of ERDF co-financing awarded is not exceeded. It is allowed to carry out budget relocations between project participants up to a maximum of 20 % or 20,000 EUR (whichever is greater) of the respective ERDF per project partner budget, as stated in the ultimate version of the AF. In these cases the JS shall be informed of the reallocation of funds through the reporting routines, whereas it remains the duty of the LP to monitor the compliance with the above mentioned thresholds. Reallocations exceeding these limits are only allowed once during the project duration or in duly justified cases; they require the prior approval by the JS (which acts on behalf of the MA whenever approving project changes). To this end the LP has to timely submit a well-founded request for the envisaged changes together with a revised AF to the JS as soon as the LP learns about the necessity to do them. As regards deviations from the approved time schedule of the project the following rule shall apply: deviations that result in a prolongation of the project duration up to six months shall be reported to the JS immediately and need the prior approval of the JS. Extensions of the project duration of more than six months are not possible. All project changes requiring an approval of the programme bodies will only enter into force after approval has been given. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. The basis for the project changes is the latest approved AF. In the application documents the contribution of each project participant is clearly defined. Changes in the project partnership require the prior approval of the relevant programme bodies as outlined below. However, once approved, they are valid retrospectively starting from the date when a written request was submitted to the JS. Changes in the project partnership shall be described in a request for change and revised AF. The LP and the ERDF-LP guarantee guarantees that in case a project participant backs out of or is debarred from the project, has become insolvent or closed down as a result of bankruptcy or decision of its owners, its contribution to the project will be covered by one or more of the existing project participants or new project participants as soon as possible and at the latest within three months after the official communication to the JS on the partner’s withdrawal. If this is not possible possible, a re-approval of the project by the programme committee is necessary. In case the contribution of the project participant that left the project is covered by the remaining project participants, the LP will immediately report to the JS the loss of the project participant and the new division of work and budget between the project participants (see also the paragraphs below which foresee a re-approval of the project by the PC if the reduction of project participants would mean a change in the evaluation result of the project). In case the contribution of the project participant that left the project is at least partially covered by a new project participant, the LP will immediately report to the JS the loss of the project participant and the envisaged new division of work and budget between the project participants. At the same time time, it will send to the JS a well-founded request for the entry of a new project participant and a scan of the partnership agreement that it has signed with the new partner. In case a new project participant intends to enter the project partnership, the LP will send a request to the JS and provide it with information as regards the new division of work and budget. At the same time time, it will provide the MA with information on the envisaged amendments of the partnership agreement. The JS will examine the request for the entry of a new participant and give its recommendation, after consultation of the relevant Alpine Space Contact Point, within one month. The MA will examine the planned changes of the partnership agreement. The entry of a new project participant has to be approved by the PC and the changes in the partnership agreement need the approval of the MA. In case of loss of a project participant, its project costs may only be eligible and co-financed until the date of withdrawal of this project participant as communicated by the LP to the JS; the eligibility of its costs is also subject to the confirmation from the LP and the JS that the contribution of this partner can be used for the project by the remaining project participants. The LP and the ERDF-LP are is aware of the fact that the MA is entitled to withdraw from this subsidy contract if the minimum number of project participants is no longer ensured. If a reduction of the project participants would mean a change in the evaluation result of the project, a re-approval by the PC is necessary. Until this decision is made by the PC, the LP and its project partners shall stop any payments for activities that cause costs related to the project.