Common use of NOTICE AND MEETING PROCEDURES Clause in Contracts

NOTICE AND MEETING PROCEDURES. 12.1.1.1 At least 35 (thirty five) days written notice to all postal and/or electronic addresses of Members shall be given stating the date, time and place of a General Meeting, together with the provisional agenda and inviting Members to propose business topics to be discussed at the Meeting. Such proposed discussion topics must preferably, but not necessarily be accompanied by a motivation of or background to the topic and reach the office of the ASSOCIATION within 10(ten) days of the date of the notice. 12.1.1.2 The Trustees shall consider all proposals received for possible inclusion in the agenda. If a proposal is not included, the Trustees shall communicate the reasons for their decision to the Member who proposed it. 12.1.1.3 At least 21 (twenty one) days notice as in 12. 1.1.1 supra shall be given as a reminder with the agenda and background documents to possible resolutions. 12.1.1.4 The duly audited statements of the financial affairs of the ASSOCIATION, the Trustees report, the Trustees’ report for the past year, the management plan and the capital development plan for the following year, and the proposed budget for the next financial year shall form part of such notice. 12.1.1.5 The accidental omission to give notice of a meeting or of any resolution, or to give any other notification or present any documents required to be given or sent, or the non- receipt of any such notice, notification or document by any member or other person entitled to receive the same, shall not invalidate the proceedings at, or any resolution at any Meeting. 12.1.1.6 The Chairperson of the Trustees shall chair the meeting. In the absence of the Chairperson, the Vice-chairperson shall chair the meeting. Should both be absent, the Trustees shall appoint the Chairperson. 12.1.1.7 Minutes shall be kept of all meetings, not necessarily verbatim, reduced to writing within 21 (twenty-one) days and circulated to all Members. If no dispute is declared or if the dispute is in the opinion of the Trustees not material to the intent off the Resolution, the Resolutions of the Meeting shall be implemented. Such minutes shall be kept in perpetuity and open for inspection by a Member.

NOTICE AND MEETING PROCEDURES. 12.1.1.1 At least 35 (thirty five) days written notice to all postal and/or electronic addresses of Members shall be given stating the date, time and place of a General Meeting, together with the provisional agenda and inviting Members to propose business topics to be discussed at the Meeting. Such proposed discussion topics must preferably, but not necessarily be accompanied by a motivation of or background to the topic and reach the office of the ASSOCIATION within 10(ten) days of the date of the notice. 12.1.1.2 The Trustees shall consider all proposals received for possible inclusion in the agenda. If a proposal is not included, the Trustees shall communicate the reasons for their decision to the Member who proposed it. 12.1.1.3 At least 21 (twenty one) days notice as in 1212.1. 1.1.1 1.1 supra shall be given as a reminder with the agenda and background documents to possible resolutions. 12.1.1.4 The duly audited statements of the financial affairs of the ASSOCIATION, the Trustees report, the Trustees’ report for the past year, the management plan and the capital development plan for the following year, and the proposed budget for the next financial year shall form part of such notice. 12.1.1.5 The accidental omission to give notice of a meeting or of any resolution, or to give any other notification or present any documents required to be given or sent, or the non- receipt of any such notice, notification or document by any member or other person entitled to receive the same, shall not invalidate the proceedings at, or any resolution at any Meeting. 12.1.1.6 The Chairperson of the Trustees shall chair the meeting. In the absence of the Chairperson, the Vice-chairperson shall chair the meeting. Should both be absent, the Trustees shall appoint the Chairperson. 12.1.1.7 Minutes shall be kept of all meetings, not necessarily verbatim, reduced to writing within 21 (twenty-one) days and circulated to all Members. If no dispute is declared or if the dispute is in the opinion of the Trustees not material to the intent off the Resolution, the Resolutions of the Meeting shall be implemented. Such minutes shall be kept in perpetuity and open for inspection by a Member.

NOTICE AND MEETING PROCEDURES. 12.1.1.1 At least 35 (thirty five) days written notice to all postal and/or electronic addresses of Members shall be given stating the date, time and place of a General Meeting, together with the provisional agenda and inviting Members to propose business topics to be discussed at the Meeting. Such proposed discussion topics must preferably, but not necessarily be accompanied by a motivation of or background to the topic and reach the office of the ASSOCIATION within 10(ten) days of the date of the notice. 12.1.1.2 The Trustees shall consider all proposals received for possible inclusion in the agenda. If a proposal is not included, the Trustees shall communicate the reasons for their decision to the Member who proposed it. 12.1.1.3 At least 21 (twenty one) days notice as in 12. 1.1.1 12.1.1.1 supra shall be given as a reminder with the agenda and background documents to possible resolutions. 12.1.1.4 The duly audited statements of the financial affairs of the ASSOCIATION, the Trustees report, the Trustees’ report for the past year, the management plan and the capital development plan for the following year, and the proposed budget for the next financial year shall form part of such notice. 12.1.1.5 The accidental omission to give notice of a meeting or of any resolution, or to give any other notification or present any documents required to be given or sent, or the non- receipt of any such notice, notification or document by any member or other person entitled to receive the same, shall not invalidate the proceedings at, or any resolution at any Meeting. 12.1.1.6 The Chairperson of the Trustees shall chair the meeting. In the absence of the Chairperson, the Vice-chairperson shall chair the meeting. Should both be absent, the Trustees shall appoint the Chairperson. 12.1.1.7 Minutes shall be kept of all meetings, not necessarily verbatim, reduced to writing within 21 (twenty-one) days and circulated to all Members. If no dispute is declared or if the dispute is in the opinion of the Trustees not material to the intent off the Resolution, the Resolutions of the Meeting shall be implemented. Such minutes shall be kept in perpetuity and open for inspection by a Member.