Common use of Official Employee File Clause in Contracts

Official Employee File. 19.01 There shall be one official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Graduate Assistant shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Graduate Assistant official file shall be made available to the Graduate Assistant on request. 19.03 A Graduate Assistant shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Graduate Assistant to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate Assistant. A Graduate Assistant shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Graduate Assistants shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Disciplinary letters of reprimand or warning shall be removed from a Graduate Assistant’s official employee file after twelve (12) months from the date of issue, provided that no further disciplinary action is taken during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion of the Graduate Assistant’s degree program. 19.06 Employee files shall be separate from an employee’s academic records and shall contain only those documents which are related to his/her employment.

Official Employee File. 19.01 There shall be one (1) official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Graduate Assistant shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Graduate Assistant official file shall be made available to the Graduate Assistant on request. 19.03 A Graduate Assistant shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Graduate Assistant to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate Assistant. A Graduate Assistant shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Graduate Assistants shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Disciplinary letters of reprimand or warning shall be removed from a Graduate Assistant’s official employee file after twelve (12) months from the date of issue, provided that no further disciplinary action is taken during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion of the Graduate Assistant’s degree program. 19.06 Employee files shall be separate from an employee’s academic records and shall contain only those documents which are related to his/her employment.

Official Employee File. 19.01 There shall be one (1) official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Graduate Assistant shall have the right, on the next day where reasonably practicable, to consult his or her their official employee file in the presence of a representative of the University, and, if he or she they so wisheswish, a representative of the Union. Copies of the documents in a Graduate Assistant official file shall be made available to the Graduate Assistant on request. 19.03 A Graduate Assistant shall have the right to authorize a named representative of the Union to examine his or her their official employee file in his or her their absence. Any such representative shall provide the express written authorization of the Graduate Assistant to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate Assistant. A Graduate Assistant shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has they have received such a report. Graduate Assistants shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Disciplinary letters of reprimand or warning shall be removed from a Graduate Assistant’s official employee file after twelve (12) months from the date of issue, provided that no further disciplinary action is taken during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion of the Graduate Assistant’s degree program. 19.06 Employee files shall be separate from an employee’s academic records and shall contain only those documents which are related to his/her their employment.

Official Employee File. 19.01 20.01 There shall be one (1) official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 20.02 Upon request, a Graduate Assistant Postdoctoral Fellow shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Graduate Assistant Postdoctoral Fellow’s official file shall be made available to the Graduate Assistant Postdoctoral Fellow, on request. 19.03 20.03 A Graduate Assistant Postdoctoral Fellow shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Graduate Assistant Postdoctoral Fellow to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 20.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate AssistantPostdoctoral Fellow and the Union. A Graduate Assistant Postdoctoral Fellow shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Graduate Assistants Postdoctoral Fellows shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Disciplinary letters 20.05 The University shall remove any record of reprimand or warning shall be removed discipline from a Graduate Assistantthe Postdoctoral Fellow’s official employee file after twelve eighteen (1218) months from the date of issuesuch discipline, provided that no further other disciplinary action is taken offence was committed during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion period that resulted in a record of the Graduate Assistant’s degree programdiscipline. 19.06 Employee files shall be separate from an employee’s academic records and shall contain only those documents which are related to his/her employment.

Official Employee File. 19.01 18.01 There shall be one official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 18.02 Upon request, a Graduate Assistant shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Graduate Assistant official file shall be made available to the Graduate Assistant Assistant, on request. 19.03 18.03 A Graduate Assistant shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Graduate Assistant to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 18.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate Assistant. A Graduate Assistant shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Graduate Assistants shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 18.05 Disciplinary letters of reprimand or warning shall be removed from a Graduate Assistant’s official employee file after twelve (12) months from the date of issue, provided that no further disciplinary action is taken during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion of the Graduate Assistant’s degree program. 19.06 18.06 Employee files shall be separate from an employee’s academic records and shall contain only those documents which are related to his/her employment.

Official Employee File. 19.01 There shall be one (1) official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Graduate Assistant Per Course Instructors shall have the right, on the next day where reasonably practicable, to consult his or her their official employee file in the presence of a representative of the University, and, if he or she they so wisheswish, a representative of the Union. Copies of the documents in a Graduate Assistant Per Course Instructor’s official file shall may be made available to the Graduate Assistant Instructor, on request. 19.03 A Graduate Assistant Per Course Instructor shall have the right to authorize a named representative of the Union to examine his or her their official employee file in his or her their absence. Any such representative shall provide the express written authorization of the Graduate Assistant Per Course Instructor to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate AssistantPer Course Instructor. A Graduate Assistant Per Course Instructors shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has they have received such a report. Graduate Assistants Per Course Instructors shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Disciplinary letters Records of reprimand or warning discipline shall be removed from a Graduate AssistantPer Course Instructor’s official employee file after twelve twenty-four (1224) calendar months from the date of issuesuch discipline, provided no other disciplinary offense that no further disciplinary action is taken resulted in a written record of discipline was committed during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion of the Graduate Assistant’s degree program. 19.06 Employee files In the case of a graduate student who is also a Per Course Instructor, all documents relating to the student’s employment as a Per Course Instructor shall be kept separate from an employeethe student’s academic records and shall contain only those documents which are related to his/her employmentfile.

Official Employee File. 19.01 20.01 There shall be one official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 20.02 Upon request, a Graduate Assistant Postdoctoral Fellow shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Graduate Assistant Postdoctoral Fellow’s official file shall be made available to the Graduate Assistant Postdoctoral Fellow, on request. 19.03 20.03 A Graduate Assistant Postdoctoral Fellow shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Graduate Assistant Postdoctoral Fellow to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 20.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Graduate AssistantPostdoctoral Fellow and the Union. A Graduate Assistant Postdoctoral Fellow shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Graduate Assistants Postdoctoral Fellows shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Disciplinary letters 20.05 The University shall remove any record of reprimand or warning shall be removed discipline from a Graduate Assistantthe Postdoctoral Fellow’s official employee file after twelve eighteen (1218) months from the date of issuesuch discipline, provided that no further other disciplinary action is taken offence was committed during that twelve (12) month period. Such letters shall be automatically removed from the file at the completion period that resulted in a record of the Graduate Assistant’s degree programdiscipline. 19.06 Employee files shall be separate from an employee’s academic records and shall contain only those documents which are related to his/her employment.