Common use of Official Employee File Clause in Contracts

Official Employee File. 19.01 There shall be one official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Per Course Instructor shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Per Course Instructor’s official file may be made available to the Instructor, on request. 19.03 A Per Course Instructor shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Per Course Instructor to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Per Course Instructor. A Per Course Instructor shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Per Course Instructors shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 In the case of a graduate student who is also a Per Course Instructor, all documents relating to the student’s employment as a Per Course Instructor shall be kept separate from the student’s academic file.

Official Employee File. 19.01 There shall be one official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Per Course Instructor shall have the right, on the next day where reasonably practicable, to consult his or her official employee file in the presence of a representative of the University, and, if he or she so wishes, a representative of the Union. Copies of the documents in a Per Course Instructor’s official file may be made available to the Instructor, on request. 19.03 A Per Course Instructor shall have the right to authorize a named representative of the Union to examine his or her official employee file in his or her absence. Any such representative shall provide the express written authorization of the Per Course Instructor to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Per Course Instructor. A Per Course Instructor shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has received such a report. Per Course Instructors shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 Records of discipline shall be removed from a Per Course Instructor’s official employee file after thirty-six (36) calendar months from the date of such discipline, provided no other disciplinary offense that resulted in a written record of discipline was committed during that period. 19.06 In the case of a graduate student who is also a Per Course Instructor, all documents relating to the student’s employment as a Per Course Instructor shall be kept separate from the student’s academic file.

Official Employee File. 19.01 There shall be one (1) official employee file which shall be maintained by and located in the Department of Human Resources. 19.02 Upon request, a Per Course Instructor Instructors shall have the right, on the next day where reasonably practicable, to consult his or her their official employee file in the presence of a representative of the University, and, if he or she they so wisheswish, a representative of the Union. Copies of the documents in a Per Course Instructor’s official file may be made available to the Instructor, on request. 19.03 A Per Course Instructor shall have the right to authorize a named representative of the Union to examine his or her their official employee file in his or her their absence. Any such representative shall provide the express written authorization of the Per Course Instructor to the appropriate official of the Department of Human Resources. A separate authorization shall be provided for each such request. 19.04 A copy of any disciplinary or evaluation document shall be supplied concurrently to the Per Course Instructor. A Per Course Instructor Instructors shall be given an opportunity to sign the file copy of an evaluation or disciplinary report as an acknowledgement that he or she has they have received such a report. Per Course Instructors shall have the right to respond in writing to any documents placed in their official employee file and their response shall also form part of their official employee file. 19.05 In the case of a graduate student who is also a Per Course Instructor, all documents relating to the student’s employment as a Per Course Instructor shall be kept separate from the student’s academic file.