Common use of Official Employee File Clause in Contracts

Official Employee File. 10.1 There shall be one official employee file which shall be maintained by and located in the Human Resources Department. 10.2 It is the responsibility of the Employee to keep the Human Resources Department and her/his Employment Supervisor informed of her/his current address. 10.3 Upon written request, an Employee shall have the right, within five (5) Working Days where reasonably practicable, to consult the Employee’s own official file in the presence of a representative of the Employer, and, if the Employee so wishes, a representative of the Union. Copies of the documents in an Employee’s official file may be made available to that Employee, on request. 10.4 Signed letters of reference evaluating the suitability of a candidate for any position at the University shall be considered confidential and the Employee shall not have access to such information. 10.5 An Employee shall have the right to authorize a named representative of the Union (an executive member, a xxxxxxx or a PSAC staff representative) to examine the Employee’s file in the latter’s absence. Any such representative shall provide the express written authorization of the Employee to the appropriate official of the Human Resources Department. A separate authorization shall be provided for each such request. 10.6 Access to employment files will be in accordance with applicable legislation, including the Freedom of Information and Privacy Protection Act.

Official Employee File. ‌ 10.1 There shall be one official employee Employee file which shall be maintained in confidentiality by and located in the Human Resources Department. 10.2 It is the responsibility of the Employee to keep the Human Resources Department and her/his Employment their Immediate Supervisor informed of her/his their current address. 10.3 Upon written requestrequest to their Human Resources Consultant, an Employee shall have the right, within five (5) Working Days Days, where reasonably practicable, to consult the Employee’s own official file in the presence of a representative of the Employer, and, if the Employee so wishes, a representative of the Union. Copies of the documents in an Employee’s official file may be made available to that Employee, on request.. A list of Human Resources 10.4 Signed letters of reference evaluating the suitability of a candidate for any position at the University shall be considered confidential and the Employee shall not have access to such information. 10.5 An Employee shall have the right to authorize a named representative of the Union (an executive member, a xxxxxxx or a PSAC staff representative) to examine the Employee’s file in the latter’s absence. Any such representative shall provide the express written authorization of the Employee to the appropriate official of the Human Resources Department. A separate authorization shall be provided for each such request. 10.6 10.5 Access to employment files will be in accordance with applicable legislation, including the Freedom of Information and Protection of Privacy Protection Act.