Common use of Official Employee File Clause in Contracts

Official Employee File. F3.1 The Official Employee File The Employer shall maintain an official file for each Member. The Official Employee File shall be kept by the University in a central location. The official documents constituting the file shall be the paper originals or an accurate paper copy. Each item in the Official Employee File shall be numbered and listed on an inventory sheet. The inventory sheet shall record each item in the file: its number, its title or a brief description of its nature, the number of pages or parts in it, the date it was added. F3.2 Contents of the Official Employee File The Official Employee File of each Member shall contain only material pertaining to the employment of the Member. The material in this file may include, but shall not be limited to, the Member’s curriculum vitae, university transcripts, letters of application, salary and work history, disciplinary material, decisions and recommendations together with the reasons arising from personnel decisions involving the Member, and copies of material reflecting professional development and achievement. No anonymous material, except the statistical results of student evaluations shall be placed in the Official Employee File. Records of grievance and arbitration procedures shall be kept separately from the Official Employee File. No record indicating that a Member has invoked the grievance and arbitration procedures of this Agreement shall be placed in their Official Employee File, except in the case where the grievance or arbitration results in an employment action which requires documentation. A Member may, on written request, obtain one (1) copy of any document on the Official Employee File, at no cost. F3.3 Additions to the Official Employee File and Challenges to Additions by the Member Only the Member, the Xxxx, the Vice-President Academic and Research, the President or their designates may authorize the placing of documents in the Official Employee File. Routine information such as changes in salary, benefits or similar documentation will be ordinarily placed in the file without individual authorization. The Member will be advised when any letter of complaint is placed in their Official Employee File. A Member has the right to include, in the file, rebuttal or written comments on the accuracy, meaning, relevance or completeness of any document in their file; and to add to the file any documents that they consider relevant.

Official Employee File. F3.1 The Official Employee File The Employer shall maintain an official file for each Member. The Official Employee File shall be kept by the University in a central location. The official documents constituting the file shall be the paper originals or an accurate paper copy. Each item in the Official Employee File shall be numbered and listed on an inventory sheet. The inventory sheet shall record each item in the file: its number, its title or a brief description of its nature, the number of pages or parts in it, the date it was added. F3.2 Contents of the Official Employee File The Official Employee File of each Member shall contain only material pertaining to the employment of the Member. The material in this file may include, but shall not be limited to, the Member’s curriculum vitae, university transcripts, letters of application, salary and work history, disciplinary material, decisions and recommendations together with the reasons arising from personnel decisions involving the Member, and copies of material reflecting professional development and achievement. No anonymous material, except the statistical results of student evaluations shall be placed in the Official Employee File. Records of grievance and arbitration procedures shall be kept separately from the Official Employee File. No record indicating that a Member has invoked the grievance and arbitration procedures of this Agreement shall be placed in their his or her Official Employee File, except in the case where the grievance or arbitration results in an employment action which requires documentation. A Member may, on written request, obtain one (1) copy of any document on the Official Employee File, at no cost. F3.3 Additions to the Official Employee File and Challenges to Additions by the Member Only the Member, the Xxxx, the Vice-President Academic and Research, the President or their designates may authorize the placing of documents in the Official Employee File. Routine information such as changes in salary, benefits or similar documentation will be ordinarily placed in the file without individual authorization. The Member will be advised when any letter of complaint is placed in their Official Employee File. A Member has the right to include, in the file, rebuttal or written comments on the accuracy, meaning, relevance or completeness of any document in their his or her file; and to add to the file any documents that they consider he or she considers relevant. F3.4 Removal of Materials from the Official Employee File Material shall only be removed from the file in following circumstances: a) upon receipt of proof that there is false, irrelevant or inaccurate information in a Member’s file; or b) any disciplinary action given in writing and becoming part of a Member’s Official Employee File shall, after five (5) years and upon written request from the Member, be removed and returned to the Member if no subsequent infraction has occurred; or c) as all or part of the settlement of a grievance or complaint; or d) by mutual consent of the University and the Member.

Official Employee File. F3.1 The Official Employee File The Employer shall maintain an official file for each Member. The Official Employee File shall be kept by the University in a central location. The official documents constituting the file shall be the paper originals or, in the event the original document is received in facsimile or electronic form, an accurate paper copy. Each item in the Official Employee File shall be numbered and listed on an inventory sheet. The inventory sheet shall record each item in the file: its number, its title or a brief description of its nature, the number of pages or parts in it, the date it was added. F3.2 Contents of the Official Employee File The Official Employee File of each Member shall contain only material pertaining to the employment of the Member. The material in this file may include, but shall not be limited to, the Member’s curriculum vitae, university transcripts, letters of application, salary and work history, disciplinary material, decisions and recommendations together with the reasons arising from personnel decisions involving the Member, and copies of material reflecting professional development and achievement. No anonymous material, except the statistical results of student evaluations evaluations, shall be placed in the Official Employee File. Records of grievance and arbitration procedures shall be kept separately from the Official Employee File. No record indicating that a Member has invoked the grievance and arbitration procedures of this Agreement shall be placed in their his or her Official Employee File, except in the case where the grievance or arbitration results in an employment action which requires documentation. A Member may, on written request, obtain one (1) copy of any document on the Official Employee File, at no cost. F3.3 Additions to the Official Employee File and Challenges to Additions by the Member Only the Member, the Xxxx, the Vice-President Academic and Research, Member or the President or their designates may authorize the placing of documents in the Official Employee File. Routine information such as changes in salary, benefits or similar documentation will be ordinarily placed in the file without individual authorization. The A Member will be advised when may challenge the inclusion of any letter of complaint is placed document in their Official Employee Filethe file. A Member has the right to include, in the file, rebuttal or written comments on the accuracy, meaning, relevance or completeness of any document in their his or her file; and to add to the file any documents that they consider he or she considers relevant. F3.4 Removal of Materials from the Official Employee File Material shall only be removed from the file in following circumstances: a) upon receipt of proof that there is false, irrelevant or inaccurate information in a Member’s file; or b) any disciplinary action given in writing and becoming part of a Member’s Official Employee File shall, after five (5) years and upon written request from the Member, be removed and returned to the Member if no subsequent infraction has occurred; or c) as all or part of the settlement of a grievance or complaint; or d) by mutual consent of the University and the Member.