Common use of OFFICIAL PERSONNEL FOLDER Clause in Contracts

OFFICIAL PERSONNEL FOLDER. (S) Each employee shall have the right, upon request, to examine the content of her/his own Official Personnel Xxxxxx(s), the only exclusion being confidential pre-employment credentials of an evaluative nature. I. The employee shall make an appointment with the responsible managerial personnel to examine her/his Official Personnel Xxxxxx(s). Managerial personnel shall be present when the employee examines her/his Official Personnel Xxxxxx(s) and the employee may be accompanied by a representative of the Union if the employee so desires. The employee may designate in writing her/his desire to have a representative of the Union examine her/his file in her/his absence in a disciplinary matter, and the designated representative shall be allowed to examine the Official Personnel Xxxxxx(s). II. No official report nor any derogatory statement about an employee of which the employee would not normally have a copy or be aware shall be filed in the employee's Official Personnel Xxxxxx(s), unless the employee is provided a dated copy. The employee, for cause shown, has the right to submit a statement(s) concerning negative evaluative reports for inclusion in the Official Personnel Folder(s). Brief statements may be submitted for inclusion in the employee's Official Personnel Xxxxxx(s). III. Upon an employee's written request to the Office of Human Resource Services, any records of disciplinary action which occurred more than eighteen (18) months prior to the request shall be removed from the Official Personnel Folder(s), if the employee's performance has been satisfactory within the past eighteen (18) months. This section may not be used to remove performance evaluations from the Official Personnel Folder(s).

OFFICIAL PERSONNEL FOLDER. (S) Each employee shall have the right, upon request, to examine the content of her/his own Official Personnel Xxxxxx(s), the only exclusion being confidential pre-employment credentials of an evaluative nature. I. The employee shall make an appointment with the responsible managerial personnel to examine her/his Official Personnel Xxxxxx(s). Managerial personnel shall be present when the employee examines her/his Official Personnel Xxxxxx(s) and the employee may be accompanied by a representative of the Union if the employee so desires. The employee may designate in writing her/his desire to have a representative of the Union examine her/his file in her/his absence in a disciplinary matter, and the designated representative shall be allowed to examine the Official Personnel Xxxxxx(s). II. No official report nor any derogatory statement about an employee of which the employee would not normally have a copy or be aware shall be filed in the employee's Official Personnel Xxxxxx(s), unless the employee is provided a dated copy. The employee, for cause shown, has the right to submit a statement(s) concerning negative evaluative reports for inclusion in the Official Personnel Folder(sXxxxxx(s). Brief statements may be submitted for inclusion in the employee's Official Personnel Xxxxxx(s). III. Upon an employee's written request to the Office of MSU Human Resource ServicesResources, any records of disciplinary action which occurred more than eighteen (18) months prior to the request shall be removed from the Official Personnel Folder(s), if the employee's performance has been satisfactory within the past eighteen (18) months. This section may not be used to remove performance evaluations from the Official Personnel Folder(s).

OFFICIAL PERSONNEL FOLDER. (S) Each employee shall have the right, upon request, to examine the content of her/his their own Official Personnel Xxxxxx(s), the only exclusion being confidential pre-employment credentials of an evaluative nature. I. The employee shall make an appointment with the responsible managerial personnel to examine her/his their Official Personnel Xxxxxx(s). Managerial personnel shall be present when the employee examines her/his their Official Personnel Xxxxxx(s) ), and the employee may be accompanied by a representative of the Union if the employee so desires. The employee may designate in writing her/his their desire to have a representative of the Union examine her/his the employee’s file in her/his their absence in a disciplinary matter, and the designated representative shall be allowed to examine the Official Personnel Xxxxxx(s). II. No official report nor any derogatory statement about an employee of which the employee would not normally have a copy or be aware shall be filed in the employee's Official Personnel Xxxxxx(s), unless the employee is provided a dated copy. The employee, for cause shown, has the right to submit a statement(s) concerning negative evaluative reports for inclusion in the Official Personnel Folder(s). Brief statements may be submitted for inclusion in the employee's Official Personnel Xxxxxx(s). III. Upon Except as provided in Section IV below, upon an employee's written request to the Office of MSU Human Resource ServicesResources, any records of disciplinary action which occurred more than eighteen (18) months prior to the request shall be removed from the Official Personnel Folder(s), if the employee's performance has been satisfactory within the past eighteen (18) months. This section may not be used to remove performance evaluations from the Official Personnel Folder(s).eighteen

OFFICIAL PERSONNEL FOLDER. (S) Each employee shall have the right, upon request, to examine the content of her/his own Official Personnel Xxxxxx(sFolder(s), the only exclusion being confidential pre-employment credentials of an evaluative nature. I. The employee shall make an appointment with the responsible managerial personnel to examine her/his Official Personnel Xxxxxx(sFolder(s). Managerial personnel shall be present when the employee examines her/his Official Personnel Xxxxxx(sFolder(s) and the employee may be accompanied by a representative of the Union if the employee so desires. The employee may designate in writing her/his desire to have a representative of the Union examine her/his file in her/his absence in a disciplinary matter, and the designated representative shall be allowed to examine the Official Personnel Xxxxxx(sFolder(s). II. No official report nor any derogatory statement about an employee of which the employee would not normally have a copy or be aware shall be filed in the employee's Official Personnel Xxxxxx(sFolder(s), unless the employee is provided a dated copy. The employee, for cause shown, has the right to submit a statement(s) concerning negative evaluative reports for inclusion in the Official Personnel Folder(s). Brief statements may be submitted for inclusion in the employee's Official Personnel Xxxxxx(sFolder(s). III. Upon an employee's written request to the Office of Human Resource Services, any records of disciplinary action which occurred more than eighteen (18) months prior to the request shall be removed from the Official Personnel Folder(s), if the employee's performance has been satisfactory within the past eighteen (18) months. This section may not be used to remove performance evaluations from the Official Personnel Folder(s).