Common use of Open Book Clause in Contracts

Open Book. 37.1 The Service Provider shall provide TfL with open book pricing and shall, whenever requested by the TfL, provide to TfL details and supporting evidence of all the Service Provider’s costs in meeting its obligations under this Agreement, including all management, software, hardware and service input costs. 37.2 The Service Provider shall complete the template set out at Schedule 30 (Open Book Template) every Service Provider Financial Year and shall provide such completed template to TfL within twenty (20) Working Days at the end of the relevant Service Provider Financial Year. 37.3 Without prejudice to the generality of Clause 37.1, the Service Provider shall maintain, in accordance with good accountancy practice and compliant with the Accounting Standards, and provide TfL with access to, accounting books and records that set out: 37.3.1 the actual and forecast operating expenditure of the Service Provider in providing the Services; 37.3.2 the actual and forecast capital expenditure of the Service Provider in providing the Services broken down by volume, unit cost and margin; 37.3.3 the actual and forecast cost of all resources provided, or to be provided, by the Service Provider in meeting its obligations under this Agreement (which shall include grade, number of days and day rates); 37.3.4 all transactions between Service Provider Group members relating to this Agreement (which the Service Provider shall ensure are at competitive rates on an arm's length terms); 37.3.5 all actual and forecast third party costs incurred by the Service Provider in providing the Services (including all Sub-Contractor costs) and any xxxx-up charged on any such third party costs; 37.3.6 the profit, before interest and tax, that the Service Provider has achieved, and has forecast to achieve, under this Agreement; 37.3.7 any other information and documentation that relates to the reasonableness of the Charges and/or which is necessary to satisfy TfL’s requirement to demonstrate value for money as further described in Clause 36.13; and 37.3.8 any such other cost items as TfL may reasonably require in order to audit the costs of the Service Provider for the purpose of verifying the Charges, any estimates of the Charges and/or any charging information being provided by the Service Provider in conjunction with Schedule 7 (Charging and Operational Pricing) and Schedule 9 (Change Control Request Procedure). 37.4 The Service Provider shall, following a written request by TfL and without prejudice to any other audit and inspection rights that the TfL Group has under this Agreement, promptly provide TfL with copies of any or all accounting books and records referred to in Clause 37.3.

Open Book. 37.1 The Service Provider shall provide TfL with open book pricing and shall, whenever requested by the TfL, provide to TfL details and supporting evidence of all the Service Provider’s costs in meeting its obligations under this Agreement, including all management, software, hardware and service input costs. 37.2 The Service Provider shall complete the template set out at Schedule 30 (Open Book Template) every Service Provider Financial Year and shall provide such completed template to TfL within twenty (20) Working Days at the end of the relevant Service Provider Financial Year. 37.3 Without prejudice to the generality of Clause 37.1, the Service Provider shall maintain, in accordance with good accountancy practice and compliant with the Accounting Standards, and provide TfL with access to, accounting books and records that set out: 37.3.1 the actual and forecast operating expenditure of the Service Provider in providing the Services; 37.3.2 the actual and forecast capital expenditure of the Service Provider in providing the Services broken down by volume, unit cost and margin; 37.3.3 the actual and forecast cost of all resources provided, or to be provided, by the Service Provider in meeting its obligations under this Agreement (which shall include grade, number of days and day rates); 37.3.4 all transactions between Service Provider Group members relating to this Agreement (which the Service Provider shall ensure are at competitive rates on an arm's length terms); 37.3.5 all actual and forecast third party costs incurred by the Service Provider in providing the Services (including all Sub-Contractor costs) and any xxxx-up charged on any such third party costs; 37.3.6 the profit, before interest and tax, that the Service Provider has achieved, and has forecast to achieve, under this Agreement; 37.3.7 any other information and documentation that relates to the reasonableness of the Charges and/or which is necessary to satisfy TfL’s requirement to demonstrate value for money as further described in Clause 36.13; and 37.3.8 any such other cost items as TfL may reasonably require in order to audit the costs of the Service Provider for the purpose of verifying the Charges, any estimates of the Charges and/or any charging information being provided by the Service Provider in conjunction with Schedule 7 (Charging and Operational Pricing) and Schedule 9 (Change Control Request Procedure). 37.4 The Service Provider shall, following a written request by TfL and without prejudice to any other audit and inspection rights that the TfL Group has under this Agreement, promptly provide TfL with copies of any or all accounting books and records referred to in Clause 37.3. 37.5 The Service Provider shall not be entitled to reimbursement by the TfL Group for any costs or expenses incurred as a result of the Service Provider complying with the requirements of this Clause 37.

Open Book. 37.1 The Service Provider shall provide TfL with open book pricing and shall, whenever requested by the TfL, provide to TfL details and supporting evidence of all the Service Provider’s costs in meeting its obligations under this Agreement, including all management, software, hardware and service input costs. 37.2 The Service Provider shall complete the template set out at Schedule 30 (Open Book Template) every Service Provider Financial Year and shall provide such completed template to TfL within twenty (20) Working Days at the end of the relevant Service Provider Financial Year. 37.3 Without prejudice to the generality of Clause 37.1, the Service Provider shall maintain, in accordance with good accountancy practice and compliant with the Accounting Standards, and provide TfL with access to, accounting books and records that set out: 37.3.1 the actual and forecast operating expenditure of the Service Provider in providing the Services; 37.3.2 the actual and forecast capital expenditure of the Service Provider in providing the Services broken down by volume, unit cost and margin; 37.3.3 the actual and forecast cost of all resources provided, or to be provided, by the Service Provider in meeting its obligations under this Agreement (which shall include grade, number of days and day rates); 37.3.4 all transactions between Service Provider Group members relating to this Agreement (which the Service Provider shall ensure are at competitive rates on an arm's length terms); 37.3.5 all actual and forecast third party costs incurred by the Service Provider in providing the Services (including all Sub-Contractor costs) and any xxxxmark-up charged on any such third party costs; 37.3.6 the profit, before interest and tax, that the Service Provider has achieved, and has forecast to achieve, under this Agreement; 37.3.7 any other information and documentation that relates to the reasonableness of the Charges and/or which is necessary to satisfy TfL’s requirement to demonstrate value for money as further described in Clause 36.13; and 37.3.8 any such other cost items as TfL may reasonably require in order to audit the costs of the Service Provider for the purpose of verifying the Charges, any estimates of the Charges and/or any charging information being provided by the Service Provider in conjunction with Schedule 7 (Charging and Operational Pricing) and Schedule 9 (Change Control Request Procedure). 37.4 The Service Provider shall, following a written request by TfL and without prejudice to any other audit and inspection rights that the TfL Group has under this Agreement, promptly provide TfL with copies of any or all accounting books and records referred to in Clause 37.3. 37.5 The Service Provider shall not be entitled to reimbursement by the TfL Group for any costs or expenses incurred as a result of the Service Provider complying with the requirements of this Clause 37.