Common use of Operation and Maintenance (O&M Clause in Contracts

Operation and Maintenance (O&M. (a) Within the O&M category, the funds shall be available as follows, except as provided in Sections 4970.15.1(c): (1) At least seventy percent (70%) for GO, (2) At least ten percent (10%) for Development, (3) At least ten percent (10%) for planning, and (4) At least ten percent (10%) for acquisition. (b) An Application evaluation panel of not less than three (3) individuals shall score each Application deemed compliant with these regulations. The Application evaluation panel shall use the Applicant’s responses to general criteria and Project-specific criteria to determine a Project score. The steps for determining the final score are as follows (refer to Table 4 for an example): (1) Calculate the sum of the points received on the general criteria and the points received on the Project-specific criteria. Divide that number by the sum of the total possible points for the general criteria and the total possible points for the Project specific criteria, and (2) Convert the result of the calculation to a percentage which is the final score. Final Score = Actual Score/ Possible Score General Criteria Project-specific Criteria 90 of 120 52 of 55 (90 + 52) / (120 + 55) = 0.8114 0.8114 x 100 = 81.14% = Final Score (c) Eligible Projects shall be ranked by score. Projects shall be funded in order of score from highest to lowest until available funds are exhausted, taking into account the Project type funding restrictions in Section 4970.15.1(a). If there are not sufficient funding requests to consume the percentages specified in Section 4970.15.1(a)(1-4), the other O&M sub-category Projects shall receive funding in order of score. (d) In the event Projects have the same score, Projects will be funded in the order of request amount starting with the smallest request amount. If more than one Project has the same request amount, the OHMVR Division will utilize a "random selection" method to break ties and determine which Project will receive funding. (e) Projects at the funding cut-off line may require modifications to the Project Description and Project Cost Estimate to reflect reduced available funding. The modification shall be completed prior to the OHMVR Division preparing and executing the Project Agreement. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Operation and Maintenance (O&M. (a) Within the O&M category, the funds shall be available as follows, except as provided in Sections 4970.15.1(c): (1) At least seventy percent (70%) for GO, (2) At least ten percent (10%) for Development, (3) At least ten percent (10%) for planning, and (4) At least ten percent (10%) for acquisition. (b) An Application evaluation A panel of not less than three (3) individuals shall score each Application deemed compliant with these regulations. The Application evaluation panel shall use the Applicant’s responses to general criteria and Project-specific criteria to determine a Project score. The steps for determining the final score are as follows (refer to see Table 4 for an example): (1) Calculate the sum of the points received on the general criteria and the points received on the Project-specific criteria. Divide that number by the sum of the total possible points for the general criteria and the total possible points for the Project specific criteria, and (2) Convert the result of the calculation to a percentage which is the final score. Grants and Cooperative Agreements Program Regulations (Rev. 1/18) Page 30 of 43 Final Score = Actual Score/ Possible Score General Criteria Project-specific Criteria 90 of 120 52 of 55 (90 + 52) / (120 + 55) = 0.8114 0.8114 x 100 = 81.14% = Final Score (c) Eligible Projects shall be ranked by score. Projects shall be funded in order of score from highest to lowest until available funds are exhausted, taking into account the Project type funding restrictions in Section 4970.15.1(a). If there are not sufficient funding requests to consume the percentages specified in Section 4970.15.1(a)(1-4), the other O&M sub-category Projects shall receive funding in order of score. (d) In the event Projects have the same score, Projects will be funded in the order of request amount starting with the smallest request amount. If more than one Project has the same request amount, the OHMVR Division will utilize a "random selection" method to break ties and determine which Project will receive funding. (e) Projects at the funding cut-off line may require modifications to the Project Description and Project Cost Estimate to reflect reduced available funding. The modification shall be completed prior to the OHMVR Division preparing and executing the Project Agreement. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Operation and Maintenance (O&M. (a) Within the O&M category, the funds shall be available as follows, except as provided in Sections 4970.15.1(c): (1) At least seventy percent (70%) for GO, (2) At least ten percent (10%) for Development, (3) At least ten percent (10%) for planning, and (4) At least ten percent (10%) for acquisition. (b) An Application evaluation panel of not less than three (3) individuals shall score each Application deemed compliant with these regulations. The Application evaluation panel shall use the Applicant’s responses to general criteria and Project-specific criteria to determine a Project score. The steps for determining the final score are as follows (refer to Table 4 for an example): (1) Calculate the sum of the points received on the general criteria and the points received on the Project-specific criteria. Divide that number by the sum of the total possible points for the general criteria and the total possible points for the Project specific criteria, and (2) Convert the result of the calculation to a percentage which is the final score. Final Table 4 - Example of Score = Actual Score/ Possible Score General Criteria Project-specific Criteria 90 of 120 52 of 55 (90 + 52) / (120 + 55) = 0.8114 0.8114 x 100 = 81.14% = Final ScoreCalculation for GO Projects (c) Eligible Projects shall be ranked by score. Projects shall be funded in order of score from highest to lowest until available funds are exhausted, taking into account the Project type funding restrictions in Section 4970.15.1(a). If there are not sufficient funding requests to consume the percentages specified in Section 4970.15.1(a)(1-4), the other O&M sub-category Projects shall receive funding in order of score. (d) In the event Projects have the same score, Projects will be funded in the order of request amount starting with the smallest request amount. If more than one Project has the same request amount, the OHMVR Division will utilize a "random selection" method to break ties and determine which Project will receive funding. (e) Projects at the funding cut-off line may require modifications to the Project Description and Project Cost Estimate to reflect reduced available funding. The modification shall be completed prior to the OHMVR Division preparing and executing the Project Agreement. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.