Common use of Operational Overtime Costs Clause in Contracts

Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, SHSP-LE recipients are urged to consider using grant funding to support soft target preparedness activities. SHSP-LE funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited in the list below, but this list is not exhaustive. FEMA retains the discretion to approve other types of requests that do not fit within one of the categories of the table. All allowable operational overtime costs are also subject to the administration requirements outlined in the following subsection. The following are examples of Allowable Organizational Activities:  Program management  Development of whole community partnerships, through groups such as Citizen Corp Councils  Structures and mechanisms for information sharing between the public and private sector  Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland  Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors  Operational Support  Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident  Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS) or needs resulting from a National Special Security Event Equipment The 21 allowable prevention, protection, mitigation, response, and recovery equipment categories for SHSP are listed on the Authorized Equipment List (AEL). Some equipment items require prior approval from DHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment item to ensure prior approval is not required or to ensure prior approval is obtained if necessary. Unless otherwise stated, all equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. All equipment procured under SHSP must be in support of the maintenance or development of a capability described and typed under the NIMS where such typing guidance exists as published by FEMA. Before any equipment item is added to the subrecipient budget, they must first confirm the item conforms to a specific AEL equipment item. It is recognized that the AEL is not an all-inclusive list. Some items that wish to be purchased may not exactly match a specific item in the AEL. In those cases, the county must consult Ohio EMA’s Grants Branch to determine whether or not the item meets the intent and restrictions of a given AEL equipment category/item. If Ohio EMA cannot concur or determine the eligibility of the item, they will consult with DHS to confirm eligibility of the item. The subrecipient must receive approval for the item through the EGMS from Ohio EMA Grants Branch. This clarification must take place prior to any encumbrance or expenditure of funds for the item in question. Investments in emergency communications systems and equipment must meet applicable SAFECOM Guidance. Such investments must be coordinated with the SWIC and the State Interoperability Governing Body (SIGB) to ensure interoperability and long-term compatibility. Subrecipients that are using FY2021 SHSP-LE funds to support emergency communications activities should comply with the FY2021 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission Waiver Order.

Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, SHSP-LE recipients are urged to consider using grant funding to support soft target preparedness activities. SHSP-LE funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited in the list below, but this list is not exhaustive. FEMA retains the discretion to approve other types of requests that do not fit within one of the categories of the table. All allowable operational overtime costs are also subject to the administration requirements outlined in the following subsection. The following are examples of Allowable Organizational Activities:  • Program management  • Development of whole community partnerships, through groups such as Citizen Corp Councils  • Structures and mechanisms for information sharing between the public and private sector  • Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland  • Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors  • Operational Support  • Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident  • Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS) or needs resulting from a National Special Security Event Equipment The 21 allowable prevention, protection, mitigation, response, and recovery equipment categories for SHSP are listed on the Authorized Equipment List (AEL). Some equipment items require prior approval from DHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment item to ensure prior approval is not required or to ensure prior approval is obtained if necessary. Unless otherwise stated, all equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. All equipment procured under SHSP must be in support of the maintenance or development of a capability described and typed under the NIMS where such typing guidance exists as published by FEMA. Before any equipment item is added to the subrecipient budget, they must first confirm the item conforms to a specific AEL equipment item. It is recognized that the AEL is not an all-inclusive list. Some items that wish to be purchased may not exactly match a specific item in the AEL. In those cases, the county must consult Ohio EMA’s Grants Branch to determine whether or not the item meets the intent and restrictions of a given AEL equipment category/item. If Ohio EMA cannot concur or determine the eligibility of the item, they will consult with DHS to confirm eligibility of the item. The subrecipient must receive approval for the item through the EGMS from Ohio EMA Grants Branch. This clarification must take place prior to any encumbrance or expenditure of funds for the item in question. Investments in emergency communications systems and equipment must meet applicable SAFECOM Guidance. Such investments must be coordinated with the SWIC and the State Interoperability Governing Body (SIGB) to ensure interoperability and long-term compatibility. Subrecipients that are using FY2021 SHSP-LE funds to support emergency communications activities should comply with the FY2021 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission Waiver Order.

Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, SHSP-LE SHSP recipients are urged to consider using grant funding to support soft target preparedness activities. SHSP-LE SHSP funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited in the list below, but this list is not exhaustive. FEMA retains the discretion to approve other types of requests that do not fit within one of the categories of the table. All allowable operational overtime costs are also subject to the administration requirements outlined in the following subsection. The following are examples of Allowable Organizational Activities:  Program management  Development of whole community partnerships, through groups such as Citizen Corp Councils  Structures and mechanisms for information sharing between the public and private sector  Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland  Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors  Operational Support  Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident  Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS) or needs resulting from a National Special Security Event Equipment The 21 allowable prevention, protection, mitigation, response, and recovery equipment categories for SHSP are listed on the Authorized Equipment List (AEL). Some equipment items require prior approval from DHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment item to ensure prior approval is not required or to ensure prior approval is obtained if necessary. Unless otherwise stated, all equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. All equipment procured under SHSP must be in support of the maintenance or development of a capability described and typed under the NIMS where such typing guidance exists as published by FEMA. Before any equipment item is added to the subrecipient budget, they must first confirm the item conforms to a specific AEL equipment item. It is recognized that the AEL is not an all-inclusive list. Some items that wish to be purchased may not exactly match a specific item in the AEL. In those cases, the county must consult Ohio EMA’s Grants Branch to determine whether or not the item meets the intent and restrictions of a given AEL equipment category/item. If Ohio EMA cannot concur or determine the eligibility of the item, they will consult with DHS to confirm eligibility of the item. The subrecipient must receive approval for the item through the EGMS from Ohio EMA Grants Branch. This clarification must take place prior to any encumbrance or expenditure of funds for the item in question. Investments in emergency communications systems and equipment must meet applicable SAFECOM Guidance. Such investments must be coordinated with the SWIC and the State Interoperability Governing Body (SIGB) to ensure interoperability and long-term compatibility. Subrecipients that are using FY2021 SHSP-LE FY2019 SHSP funds to support emergency communications activities should comply with the FY2021 FY2019 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission Waiver Order.

Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, SHSP-LE SHSP recipients are urged to consider using grant funding to support soft target preparedness activities. SHSP-LE SHSP funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited in the list below, but this list is not exhaustive. FEMA retains the discretion to approve other types of requests that do not fit within one of the categories of the table. All allowable operational overtime costs are also subject to the administration requirements outlined in the following subsection. The following are examples of Allowable Organizational Activities:  • Program management  • Development of whole community partnerships, through groups such as Citizen Corp Councils  • Structures and mechanisms for information sharing between the public and private sector  • Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland  • Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors  • Operational Support  • Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident  • Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS) or needs resulting from a National Special Security Event Equipment Equipment‌ The 21 allowable prevention, protection, mitigation, response, and recovery equipment categories for SHSP are listed on the Authorized Equipment List (AEL). Some equipment items require prior approval from DHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment item to ensure prior approval is not required or to ensure prior approval is obtained if necessary. Unless otherwise stated, all equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. All equipment procured under SHSP must be in support of the maintenance or development of a capability described and typed under the NIMS where such typing guidance exists as published by FEMA. Before any equipment item is added to the subrecipient budget, they must first confirm the item conforms to a specific AEL equipment item. It is recognized that the AEL is not an all-inclusive list. Some items that wish to be purchased may not exactly match a specific item in the AEL. In those cases, the county must consult Ohio EMA’s Grants Branch to determine whether or not the item meets the intent and restrictions of a given AEL equipment category/item. If Ohio EMA cannot concur or determine the eligibility of the item, they will consult with DHS to confirm eligibility of the item. The subrecipient must receive approval for the item through the EGMS from Ohio EMA Grants Branch. This clarification must take place prior to any encumbrance or expenditure of funds for the item in question. Investments in emergency communications systems and equipment must meet applicable SAFECOM Guidance. Such investments must be coordinated with the SWIC and the State Interoperability Governing Body (SIGB) to ensure interoperability and long-term compatibility. Subrecipients that are using FY2021 SHSP-LE FY2020 SHSP funds to support emergency communications activities should comply with the FY2021 FY2020 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission Waiver Order.

Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, SHSP-LE recipients are urged to consider using grant funding to support soft target preparedness activities. SHSP-LE funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited in the list below, but this list is not exhaustive. FEMA retains the discretion to approve other types of requests that do not fit within one of the categories of the table. All allowable operational overtime costs are also subject to the administration requirements outlined in the following subsection. The following are examples of Allowable Organizational Activities:  • Program management  • Development of whole community partnerships, through groups such as Citizen Corp Councils  • Structures and mechanisms for information sharing between the public and private sector  • Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland  • Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors  • Operational Support  • Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident  • Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS) or needs resulting from a National Special Security Event Equipment Equipment‌ The 21 allowable prevention, protection, mitigation, response, and recovery equipment categories for SHSP are listed on the Authorized Equipment List (AEL). Some equipment items require prior approval from DHS/FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment item to ensure prior approval is not required or to ensure prior approval is obtained if necessary. Unless otherwise stated, all equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. All equipment procured under SHSP must be in support of the maintenance or development of a capability described and typed under the NIMS where such typing guidance exists as published by FEMA. Before any equipment item is added to the subrecipient budget, they must first confirm the item conforms to a specific AEL equipment item. It is recognized that the AEL is not an all-inclusive list. Some items that wish to be purchased may not exactly match a specific item in the AEL. In those cases, the county must consult Ohio EMA’s Grants Branch to determine whether or not the item meets the intent and restrictions of a given AEL equipment category/item. If Ohio EMA cannot concur or determine the eligibility of the item, they will consult with DHS to confirm eligibility of the item. The subrecipient must receive approval for the item through the EGMS from Ohio EMA Grants Branch. This clarification must take place prior to any encumbrance or expenditure of funds for the item in question. Investments in emergency communications systems and equipment must meet applicable SAFECOM Guidance. Such investments must be coordinated with the SWIC and the State Interoperability Governing Body (SIGB) to ensure interoperability and long-term compatibility. Subrecipients that are using FY2021 SHSP-LE funds to support emergency communications activities should comply with the FY2021 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission Waiver Order.