Common use of Organisation of the Voluntary Agreement Clause in Contracts

Organisation of the Voluntary Agreement. The members of the Steering Committee are the Signatories and the European Commission. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee, who all have equal voting rights. Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Meetings of the Steering Committee shall be held in Brussels at least once per year. They shall be open to non-voting interested parties, such as: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least once a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as a (non-voting) observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. All participants should have a right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. The Chair must convene a Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be published, together with a draft agenda, on the website of the self-regulation measure no later than thirty days in advance of the meeting. The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and should be published on the website of the self-regulation measure no later than 7 working days in advance of the meeting. The draft minutes should be sent to all members and observers of the Steering Committee and they should be given at least two weeks to submit comments on them. The final minutes should be published on the self-regulation measure’s website within one month of the meeting. The Signatories should bear all expenses related to the Independent Inspector and its activities, the website and the operation of the Steering Committee, except for the costs of participation of the representative of the Commission and the observers other than the Independent Inspector.

Organisation of the Voluntary Agreement. The Signatories and the European Commission are members of the Steering Committee are the Signatories and the European CommissionCommittee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee, who all have equal voting rights. Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Meetings of the Steering Committee shall be held in Brussels at least once per year. They shall be open to non-voting interested parties, such as: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least once twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as a (non-voting) an observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. All participants should have a right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. The Chair must convene a an Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be published, together with posted on a draft agenda, on the website of the self-regulation measure no not later than thirty days in advance of the meeting. The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and should must be published on the website of the self-regulation measure posted online no later than 7 working days in advance of the meeting. The draft minutes should Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be sent achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to all members develop and observers adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee and they should be given at least two weeks to submit comments on them. The final minutes should be published are taken on the self-regulation measure’s website within one month basis of a consensus. However, where consensus on an issue cannot be achieved in the meeting. The Signatories should bear all expenses related to the Independent Inspector and its activities, the website and the operation course of a meeting of the Steering Committee, except a call for an indicative vote may be made by the costs of participation Steering Committee Chair or by a Quorum. During any voting procedure of the representative Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Commission Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require: a. A Quorum b. The agreement of a two-thirds (of those present and voting) majority of the observers other than the Independent InspectorQuorum.

Organisation of the Voluntary Agreement. The ‌ Signatories and the European Commission are members of the Steering Committee are the Signatories and the European CommissionCommittee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee, who all have equal voting rights. Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Meetings of the Steering Committee shall be held in Brussels at least once per year. They shall be open to non-voting interested parties, such as: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least once twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as a (non-voting) an observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. All participants should have a right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. The Chair must convene a an Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be published, together with posted on a draft agenda, on the website of the self-regulation measure no not later than thirty days in advance of the meeting. The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and should must be published on the website of the self-regulation measure posted online no later than 7 working days in advance of the meeting. 11 Voting rules‌ The draft minutes should Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be sent achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to all members develop and observers adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee and they should be given at least two weeks to submit comments on them. The final minutes should be published are taken on the self-regulation measure’s website within one month basis of a consensus. However, where consensus on an issue cannot be achieved in the meeting. The Signatories should bear all expenses related to the Independent Inspector and its activities, the website and the operation course of a meeting of the Steering Committee, except a call for an indicative vote may be made by the costs of participation Steering Committee Chair or by a Quorum. During any voting procedure of the representative Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Commission Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require: a. A Quorum b. The agreement of a two-thirds (of those present and voting) majority of the observers other than the Independent InspectorQuorum.

Organisation of the Voluntary Agreement. The Signatories and the European Commission are members of the Steering Committee are the Signatories and the European CommissionCommittee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee, who all have equal voting rights. Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Meetings of the Steering Committee shall be held in Brussels at least once per year. They shall be open to non-voting interested parties, such as: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least once twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and The Chair, after consulting the Steering Committee, may invite one representative from an organisation as a (non-voting) an observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. All participants should have a right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. The Chair must convene a an Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be published, together with posted on a draft agenda, on the website of the self-regulation measure no not later than thirty days in advance of the meeting. The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and should must be published on the website of the self-regulation measure posted online no later than 7 working days in advance of the meeting. The draft minutes should Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be sent achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to all members develop and observers adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee and they should be given at least two weeks to submit comments on them. The final minutes should be published are taken on the self-regulation measure’s website within one month basis of a consensus. However, where consensus on an issue cannot be achieved in the meeting. The Signatories should bear all expenses related to the Independent Inspector and its activities, the website and the operation course of a meeting of the Steering Committee, except a call for an indicative vote may be made by the costs of participation Steering Committee Chair or by a Quorum. During any voting procedure of the representative Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Commission Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require: a. A Quorum b. The agreement of a two-thirds (of those present and voting) majority of the observers other than the Independent InspectorQuorum.

Organisation of the Voluntary Agreement. 13.2.1 The members of the Steering Committee are the Signatories and the European Commission. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it (or the whole Group that the Signatory represents, where applicable) at the Steering Committee, who all have equal voting rights. . 13.2.2 Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Other interested parties may request to join Steering Committee meetings as observers including companies with products in scope of the self-regulation measure that are not Signatories to it. 13.2.3 Meetings of the Steering Committee shall be held in Brussels at least once per year, in Brussels, circumstances allowing. They shall Meetings may be open to non-voting interested parties, such as: • Any representatives of EU Member States, virtual or hybrid as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. case may be. 13.2.4 The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least once a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as a (non-voting) observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. . 13.2.5 All participants should have a the right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. . 13.2.6 The Chair must convene a Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Voluntary Agreement. 13.2.7 Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. . 13.2.8 Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be published, together with a draft agenda, on the website of the self-regulation measure Voluntary Agreement no later than thirty days in advance of the meeting. . 13.2.9 The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. . 13.2.10 Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and should be published on the website of the self-regulation measure no later than 7 working days in advance of the meeting. . 13.2.11 The draft minutes should be sent to all members and observers of the Steering Committee and they should be given at least two weeks to submit comments on them. The final minutes should be published on the self-regulation measure’s website within one month of the meeting. . 13.2.12 The Signatories should bear all expenses related to the Independent Inspector and its activities, the website and the operation of the Steering Committee, except for the costs of participation of the representative of the Commission and the observers other than the Independent Inspector.

Organisation of the Voluntary Agreement. The Signatories and the European Commission are members of the Steering Committee are the Signatories and the European CommissionCommittee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee, who all have equal voting rights. Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Meetings of the Steering Committee shall be held in Brussels at least once per year. They shall be open to non-voting interested parties, such as: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least once twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and The Chair, after consulting the Steering Committee, may invite one representative from an organisation as a (non-voting) an observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. All participants should have a right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. The Chair must convene a Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be published, together with posted on a draft agenda, on the website of the self-regulation measure no not later than thirty days in advance of the meeting. The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and should must be published on the website of the self-regulation measure posted online no later than 7 working days in advance of the meeting. The draft minutes should Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be sent achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to all members develop and observers adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee and they should be given at least two weeks to submit comments on them. The final minutes should be published are taken on the self-regulation measure’s website within one month basis of a consensus. However, where consensus on an issue cannot be achieved in the meeting. The Signatories should bear all expenses related to the Independent Inspector and its activities, the website and the operation course of a meeting of the Steering Committee, except a call for an indicative vote may be made by the costs of participation Steering Committee Chair or by a Quorum. During any voting procedure of the representative Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Commission Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require: a. A Quorum b. The agreement of a two-thirds (of those present and voting) majority of the observers other than the Independent InspectorQuorum.