Common use of Organisation of the Voluntary Agreement Clause in Contracts

Organisation of the Voluntary Agreement. Signatories and the European Commission are members of the Steering Committee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and  Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as an observer. Provided such organisations clearly state the interests they represent, they may participate in Steering Committee meetings on a case-by-case basis. The Chair must convene an Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted on a website of the self-regulation measure not later than thirty days in advance of the meeting. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted online no later than 7 working days in advance of the meeting. 11 Voting rules The Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to develop and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee are taken on the basis of a consensus. However, where consensus on an issue cannot be achieved in the course of a meeting of the Steering Committee, a call for an indicative vote may be made by the Steering Committee Chair or by a Quorum. During any voting procedure of the Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require:

Organisation of the Voluntary Agreement. Signatories and the European Commission are members of the Steering Committee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and  Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as an observer. Provided such organisations clearly state the interests they represent, they may participate in Steering Committee meetings on a case-by-case basis. The Chair must convene an a Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted on a website of the self-regulation measure not later than thirty days in advance of the meeting. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted online no later than 7 working days in advance of the meeting. 11 Voting rules The Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to develop and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee are taken on the basis of a consensus. However, where consensus on an issue cannot be achieved in the course of a meeting of the Steering Committee, a call for an indicative vote may be made by the Steering Committee Chair or by a Quorum. During any voting procedure of the Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require:

Organisation of the Voluntary Agreement. ‌ Signatories and the European Commission are members of the Steering Committee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and  • Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as an observer. Provided such organisations clearly state the interests they represent, they may participate in Steering Committee meetings on a case-by-case basis. The Chair must convene an Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted on a website of the self-regulation measure not later than thirty days in advance of the meeting. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted online no later than 7 working days in advance of the meeting. 11 Voting rules rules‌ The Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to develop and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee are taken on the basis of a consensus. However, where consensus on an issue cannot be achieved in the course of a meeting of the Steering Committee, a call for an indicative vote may be made by the Steering Committee Chair or by a Quorum. During any voting procedure of the Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require:

Organisation of the Voluntary Agreement. The members of the Steering Committee are the Signatories and the European Commission are members of the Steering CommitteeCommission. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee, who all have equal voting rights. Members of the Consultation Forum, and the Independent Inspector have the status of observer to the Steering Committee, without voting rights. Meetings of the Steering Committee shall be held in Brussels at least once per year. They shall be open to non-voting interested parties, such as: • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and • Organisations that have a permanent seat on the Eco-design Consultation Forum. • Other interested parties, including companies with Products in scope of the self- regulation measure that are not Signatories to it. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least twice once a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and  Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as an a (non-voting) observer. Provided such organisations clearly state the interests and organisations they represent, they may participate in Steering Committee meetings on a case-by-case basis. All participants should have a right to take the floor at the Steering Committee meetings and to request that the Chair record their views in the minutes. The Chair must convene an a Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must be posted published, together with a draft agenda, on a the website of the self-regulation measure not no later than thirty days in advance of the meeting. The Chair should include in the draft agenda for a Steering Committee meeting all points requested by the members and observers. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members and observers of the Steering Committee, and must should be posted online published on the website of the self-regulation measure no later than 7 working days in advance of the meeting. 11 Voting rules The Steering Committee will seek draft minutes should be sent to achieve agreement by consensus at all times. If consensus cannot be achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to develop members and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions observers of the Steering Committee are taken and they should be given at least two weeks to submit comments on them. The final minutes should be published on the basis self-regulation measure’s website within one month of a consensusthe meeting. HoweverThe Signatories should bear all expenses related to the Independent Inspector and its activities, where consensus on an issue cannot be achieved in the course of a meeting website and the operation of the Steering Committee, a call except for an indicative vote may be made by the Steering Committee Chair or by a Quorum. During any voting procedure costs of participation of the Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) representative of the Commission and the European Commission enjoy full voting rights. If observers other than the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require:Independent Inspector.

Organisation of the Voluntary Agreement. Signatories and the European Commission are members of the Steering Committee. Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee. The Steering Committee shall elect, from amongst its members, a Chair for a mandate of two years. The members of the Steering Committee can shorten or end the term of the Chair at any time. The Chair shall be responsible for convening the Steering Committee at least twice a year, in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector. The Chair shall, however, have no executive or representative function unless this is delegated to them by the Steering Committee. Meetings of the Steering Committee shall be open to the following (non-voting) observers:  • Any representatives of EU Member States, as well as Member States of the EEA or EFTA; and  • Organisations that have a permanent seat on the Ecodesign Consultation Forum. The Chair, after consulting the Steering Committee, may invite one representative from an organisation as an observer. Provided such organisations clearly state the interests they represent, they may participate in Steering Committee meetings on a case-by-case basis. The Chair must convene an Steering Committee meeting whenever any of the conditions justifying the termination of the self-regulation measure mentioned hereafter occur. The meeting must be convened within thirty days of the receipt by the Chair of the information about the condition justifying the termination of the self-regulation measure. Any member of the Steering Committee may request the Chair to convene a meeting of the Steering Committee. Invitations to the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted on a website of the self-regulation measure not later than thirty days in advance of the meeting. Documents to be presented and discussed at the Steering Committee meeting must be sent to all members of the Steering Committee, and must be posted online no later than 7 working days in advance of the meeting. 11 Voting rules The Steering Committee will seek to achieve agreement by consensus at all times. If consensus cannot be achieved, the Steering Committee may reach a decision in accordance with the voting procedures described below. The Steering Committee may decide to develop and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub-committees. All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee are taken on the basis of a consensus. However, where consensus on an issue cannot be achieved in the course of a meeting of the Steering Committee, a call for an indicative vote may be made by the Steering Committee Chair or by a Quorum. During any voting procedure of the Steering Committee each Signatory shall be entitled to cast a single vote. Only VA Signatories (EuroVAprint members or otherwise) and the European Commission enjoy full voting rights. If the indicative vote indicates a favourable outcome (two-thirds of those present/represented and voting or greater in favour) but a consensus is nonetheless not achieved, a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Steering Committee. At such second meeting, the adoption of a decision shall be made in accordance with the Voting Rules. At such second meeting, the adoption of a decision shall require: