Common use of Organizational Meeting Clause in Contracts

Organizational Meeting. 2.2.1 Unless the Contracting Authority agrees otherwise in writing, the A/E’s Services will begin with an organizational meeting between the Contracting Authority, Owner, and A/E. All of the A/E’s key personnel involved in the Project shall attend the organizational meeting. 2.2.2 During the organizational meeting, the attendees will: 2.2.2.1 review the responsibilities of each of the Contracting Authority and Owner’s key personnel involved in the Project; 2.2.2.2 review the scope of the A/E’s Services and the responsibilities of each of the A/E’s key personnel involved in the Project; 2.2.2.3 review and establish lines of communication between the Contracting Authority, Owner, and A/E; 2.2.2.4 develop a list of the Owner’s Project-stakeholder representatives to be involved in the Program Verification Stage to inform development of the Program of Requirements; and 2.2.2.5 review then-available information and documents which reflect the Owner’s requirements and objectives for the Project including Project Schedule and Construction Budget requirements and objectives. 2.2.3 Within 5 days after the organizational meeting is adjourned, the A/E shall prepare and submit to the Contracting Authority and Owner: 2.2.3.1 detailed minutes of the organizational meeting; and 2.2.3.2 a proposed Project Schedule reflecting performance of the A/E’s Services and progression of the Project through award of the Contract to the Contractor.