Common use of Organizational Meeting Clause in Contracts

Organizational Meeting. 5.2.1 Unless the Contracting Authority agrees otherwise in writing, the CM’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, A/E, and CM. All of the CM’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 During the organizational meeting, the attendees may: 5.2.2.1 review the responsibilities of each of the Contracting Authority’s and Owner’s key personnel involved in the Project; 5.2.2.2 review the responsibilities of each of the CM’s key personnel involved in the Project; 5.2.2.3 review the responsibilities of each of the A/E’s key personnel involved in the Project; 5.2.2.4 review and establish lines of communication between the Contracting Authority, Owner, A/E, and CM; 5.2.2.5 review then-available programming and other documents that reflect the current status of the Project’s design; 5.2.2.6 review the various time periods established in Article 4 and Article 5 to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and A/E if applicable, to review the CM’s deliverables and for the CM to revise and resubmit those deliverables; .1 If the parties agree to adjust the periods as described under Section 5.2.2.6, they will promptly enter into an associated Modification. 5.2.2.7 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; .1 Unless the parties agree otherwise, there will be one GMP Amendment and one GMP Proposal and Amendment process which will commence on the date on which the A/E notifies the Contracting Authority, Owner, and CM that the Construction Documents are 50 percent complete. .2 If the parties agree to adjust the number and timing of the GMP Amendments and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.7.1, they will promptly enter into an associated Modification. Through that Modification, the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment.

Organizational Meeting. 5.2.1 Unless the Contracting Authority agrees otherwise in writing, the CMDB’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, Criteria A/E, DB, and CMAOR. All of the CMDB and AOR’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 During the organizational meeting, the attendees maywill: 5.2.2.1 review the responsibilities of each of the Contracting Authority’s Authority and Owner’s key personnel involved in the Project; 5.2.2.2 review the scope of the Criteria A/E’s services and the responsibilities of each of the CMCriteria A/E’s key personnel involved in the Project; 5.2.2.3 review the scope of the DB’s services and the responsibilities of each of the A/EDB’s key personnel involved in the Project; 5.2.2.4 review the scope of the AOR’s services and the responsibilities of each of the AOR’s key personnel involved in the Project; 5.2.2.5 review and establish lines of communication between the Contracting Authority, Owner, Criteria A/E, DB, and CMAOR; 5.2.2.5 5.2.2.6 review then-available programming and other documents that which reflect the current status of the Project’s design; 5.2.2.6 5.2.2.7 review the various periods of time periods established in Article 4 and Article 5 to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and Criteria A/E if applicable, to review the CMDB’s deliverables and for the CM DB to revise and resubmit those deliverables; .1 If the parties agree to adjust the periods as described under Section 5.2.2.65.2.2.7, they will promptly enter into an associated Modification. 5.2.2.7 5.2.2.8 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements;; and .1 Unless the parties agree otherwise, there will be one GMP Amendment and one GMP Proposal and Amendment process process, which will commence on the date on which that marks expiration of 50 percent of the A/E notifies time allotted in the Contracting Authority, Owner, and CM that Project Schedule for the Construction Documents are 50 percent completeStage. .2 If the parties agree to adjust the number and timing of the GMP Amendments and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.7.15.2.2.8.1, they will promptly enter into an associated Modification. Through that Modification, the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment. 5.2.2.9 review and reach agreement on timing and sequencing requirements for the DB’s deliverables and related review and revision periods. 5.2.3 If the DB has not submitted a proposed Project Schedule to the Contracting Authority and Owner before the organizational meeting or if the organizational meeting resulted in changes to a previously submitted Project Schedule, within 5 days after the organizational meeting is adjourned the DB shall submit a proposed or revised Project Schedule to the Contracting Authority and Owner. 5.2.3.1 The Contracting Authority, Owner, and DB will promptly thereafter consult with one another as necessary to reach agreement on the initial Project Schedule, which shall be used as the basis for moving forward with the Project subject to revision as described elsewhere in the Contract. 5.2.4 Within 5 days after the organizational meeting is adjourned, the DB shall prepare and distribute the meeting’s minutes. 5.2.4.1 If the Project is administered using the State’s web-based project management software, the DB shall distribute the minutes of the organizational meeting through the “Meeting Minutes” business process.

Organizational Meeting. 5.2.1 2.2.1 Unless the Contracting Authority agrees otherwise in writing, the CMA/E’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, A/E, and CMContractor. All of the CMA/E’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 2.2.2 During the organizational meeting, the attendees may: 5.2.2.1 2.2.2.1 review the responsibilities of each of the Contracting Authority’s Authority and Owner’s key personnel involved in the Project; 5.2.2.2 review the responsibilities of each of the CM’s key personnel involved in the Project; 5.2.2.3 2.2.2.2 review the responsibilities of each of the A/E’s key personnel involved in the Project; 5.2.2.4 2.2.2.3 review the responsibilities of each of the Contractor’s key personnel involved in the Project; 2.2.2.4 review and establish lines of communication between the Contracting Authority, Owner, A/E, and CMContractor; 5.2.2.5 2.2.2.5 review then-available programming and other documents that reflect the current status of the Project’s design; 5.2.2.6 2.2.2.6 review the various time periods established in Article 4 and Article 5 the General Conditions to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and A/E if applicable, to review the CM’s deliverables and for the CM to revise and resubmit those deliverablesrequirements; .1 If the parties agree to adjust the periods as described under Section 5.2.2.6, they will promptly enter into an associated Modification. 5.2.2.7 2.2.2.7 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; .1 Unless 2.2.2.8 review and reach agreement on the parties agree otherwise, there will scope and timing of the A/E’s deliverables and other information the Contractor needs to properly prepare its proposed GMP Amendment(s) and to solicit Bids for the Work; 2.2.2.9 review and reach agreement on timing and sequencing requirements for the A/E’s and Contractor’s deliverables and related review and revision periods; and 2.2.2.10 determine the need for and schedule follow-up meetings to resolve (1) the estimating protocol and deliverable format to be one used on the Project; (2) adjustments of various time periods established in the General Conditions; (3) the number and timing of GMP Amendment Amendments and one GMP Proposal and Amendment process which will commence on processes; (4) the date on which development of the A/E notifies Project schedule, etc. 2.2.3 If the Contractor has not submitted a proposed Project Schedule to the Contracting Authority, Owner, and CM that A/E before the Construction Documents are 50 percent complete. .2 If organizational meeting or if the parties agree organizational meeting resulted in changes to adjust a previously submitted Project Schedule, within five days after the number and timing of organizational meeting is adjourned the GMP Amendments and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.7.1, they Contractor will promptly enter into an associated Modification. Through that Modification, the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies submit a proposed or revised Project Schedule to the GMP Proposal Contracting Authority, Owner, and Amendment process for each GMP Amendment.A/E.

Organizational Meeting. 5.2.1 2.2.1 Unless the Contracting Authority agrees otherwise in writing, the CMA/E’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, A/E, and CMContractor. All of the CMA/E’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 2.2.2 During the organizational meeting, the attendees mayxxxxxxx: 5.2.2.1 2.2.2.1 review the responsibilities of each of the Contracting Authority’s Authority and Owner’s key personnel involved in the Project; 5.2.2.2 2.2.2.2 review the responsibilities of each scope of the CMA/E’s key personnel involved in the Project; 5.2.2.3 review Services and the responsibilities of each of the A/E’s key personnel involved in the Project; 5.2.2.4 2.2.2.3 review the scope of the Contractor’s services andreview the responsibilities of each of the Contractor’s key personnel involved in the Project; 2.2.2.4 review and establish lines of communication between the Contracting Authority, Owner, A/E, and CM;Contractor; and 5.2.2.5 2.2.2.5 review then-available programming and other documents that reflect the current status of the Project’s design.; 5.2.2.6 2.2.2.6 review the various time periods of time established in Article 4 and Article 5 the General Conditions to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and A/E if applicable, to review the CM’s deliverables and for the CM to revise and resubmit those deliverablesrequirements; .1 If the parties agree to adjust the periods as described under Section 5.2.2.6, they will promptly enter into an associated Modification. 5.2.2.7 2.2.2.7 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; .1 Unless 2.2.2.8 review and reach agreement on the parties agree otherwise, there will scope and timing of the A/E’s deliverables and other information the Contractor needs to properly prepare its proposed GMP Amendment(s) and to solicit Bids for the Work; and 2.2.2.9 review and reach agreement on timing and sequencing requirements for the A/E’s and Contractor’s deliverables and related review and revision periods.; and 2.2.2.10 determine the need for and schedule follow-up meetings to resolve (1) the estimating protocol and deliverable format to be one used on the Project; (2) adjustments of various time periods established in the General Conditions; (3) the number and timing of GMP Amendment Amendments and one GMP Proposal and Amendment process which will commence on processes; (4) the date on which development of the A/E notifies Project schedule, etc. 2.2.3 If the Contractor has not submitted a proposed Project Schedule to the Contracting Authority, Owner, and CM that A/E before the Construction Documents are 50 percent complete. .2 If organizational meeting or if the parties agree organizational meeting resulted in changes to adjust a previously submitted Project Schedule, within 5 five days after the number and timing of organizational meeting is adjourned the GMP Amendments and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.7.1, they Contractor will promptly enter into an associated Modification. Through that Modification, the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies submit a proposed or revised Project Schedule to the GMP Proposal Contracting Authority, Owner, and Amendment process for each GMP Amendment.A/E.

Organizational Meeting. 5.2.1 2.2.1 Unless the Contracting Authority agrees otherwise in writing, the CMA/E’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, A/E, CxA, and CMContractor. All of the CMA/E’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 2.2.2 During the organizational meeting, the attendees mayxxxxxxx: 5.2.2.1 2.2.2.1 review the responsibilities of each of the Contracting Authority’s Authority and Owner’s key personnel involved in the Project; 5.2.2.2 2.2.2.2 review the responsibilities of each scope of the CMA/E’s key personnel involved in the Project; 5.2.2.3 review Services and the responsibilities of each of the A/E’s key personnel involved in the Project; 5.2.2.4 2.2.2.3 review the scope of the Owner Agent’s services andreview the responsibilities of each of the Owner Agent’s key personnel involved in the Project (if applicable); 2.2.2.4 review the scope of the CxA’s services and the responsibilities of each of the CxA’s key personnel involved in the Project; 2.2.2.5 review the scope of the Contractor’s services andreview the responsibilities of each of the Contractor’s key personnel involved in the Project; 2.2.2.6 review and establish lines of communication between the Contracting Authority, Owner, Owner Agent (if applicable), A/E, CxA, and CM;Contractor; and 5.2.2.5 2.2.2.7 review then-available programming and other documents that reflect the current status of the Project’s design.; 5.2.2.6 2.2.2.8 review the various time periods of time established in Article 4 and Article 5 the General Conditions to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and A/E if applicable, to review the CM’s deliverables and for the CM to revise and resubmit those deliverablesrequirements; .1 If the parties agree to adjust the periods as described under Section 5.2.2.6, they will promptly enter into an associated Modification. 5.2.2.7 2.2.2.9 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; .1 Unless the parties agree otherwise, there will be one GMP Amendment 2.2.2.10 review and one GMP Proposal and Amendment process which will commence reach agreement on the date on which scope and timing of the A/E notifies E’s deliverables and other information the Contracting Authority, Owner, Contractor needs to properly prepare its proposed GMP Amendment(s) and CM that to solicit Bids for the Construction Documents are 50 percent completeWork; and 2.2.2.11 review and reach agreement on timing and sequencing requirements for the A/E’s and Contractor’s deliverables and related review and revision periods.; and .2 If 2.2.2.12 determine the parties agree need for and schedule follow-up meetings to adjust resolve (1) the estimating protocol and deliverable format to be used on the Project; (2) adjustments of various time periods established in the General Conditions; (3) the number and timing of the GMP Amendments and GMP Proposal and Amendment processes processes; (4) the development of the Project schedule, etc. 2.2.3 If the Contractor has not submitted a proposed Project Schedule to other than as described under Section 5.2.2.7.1the Contracting Authority, they Owner, Owner Agent (if applicable), and A/E before the organizational meeting or if the organizational meeting resulted in changes to a previously submitted Project Schedule, within 5 five days after the organizational meeting is adjourned the Contractor will submit a proposed or revised Project Schedule to the Contracting Authority, Owner, Owner Agent (if applicable), and A/E. 2.2.3.1 The Contracting Authority, Owner, Owner Agent (if applicable), A/E, CxA, and Contractor will promptly enter into an associated Modification. Through that Modificationthereafter consult with one another as necessary to reach agreement on the Project Schedule, which shall be used as the basis for moving forward with the Project subject to revision. 2.2.3.2 The A/E shall align the Design Schedule with the agreed-upon Project Schedule. 2.2.4 Within 5 five days after the organizational meeting is adjourned, the parties A/E will prepare and distribute the meeting’s minutes. 2.2.4.1 If the Project is administered using the State’s web-based project management software, the A/E shall (1) memorialize their agreement regarding distribute the number and timing minutes of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify organizational meeting through the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment“Meeting Minutes” business process.