Common use of Organizational Meeting Clause in Contracts

Organizational Meeting. 5.2.1 Unless the Contracting Authority agrees otherwise in writing, the DB’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, Criteria A/E, DB, and AOR. All of the DB and AOR’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 During the organizational meeting, the attendees will: 5.2.2.1 review the responsibilities of each of the Contracting Authority and Owner’s key personnel involved in the Project; 5.2.2.2 review the scope of the Criteria A/E’s services and the responsibilities of each of the Criteria A/E’s key personnel involved in the Project; 5.2.2.3 review the scope of the DB’s services and the responsibilities of each of the DB’s key personnel involved in the Project; 5.2.2.4 review the scope of the AOR’s services and the responsibilities of each of the AOR’s key personnel involved in the Project; 5.2.2.5 review and establish lines of communication between the Contracting Authority, Owner, Criteria A/E, DB, and AOR; 5.2.2.6 review then-available programming and other documents which reflect the current status of the Project’s design; 5.2.2.7 review the various periods of time established in Article 4 and Article 5 to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and Criteria A/E if applicable, to review the DB’s deliverables and for the DB to revise and resubmit those deliverables; .1 If the parties agree to adjust the periods as described under Section 5.2.2.7, they will promptly enter into an associated Modification. 5.2.2.8 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; and .1 Unless the parties agree otherwise, there will be one GMP Amendment and one GMP Proposal and Amendment process, which will commence on the date that marks expiration of 50 percent of the time allotted in the Project Schedule for the Construction Documents Stage. .2 If the parties agree to adjust the number and timing of the GMP Amendments and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.8.1, they will promptly enter into an associated Modification. Through that Modification, the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment. 5.2.2.9 review and reach agreement on timing and sequencing requirements for the DB’s deliverables and related review and revision periods. 5.2.3 If the DB has not submitted a proposed Project Schedule to the Contracting Authority and Owner before the organizational meeting or if the organizational meeting resulted in changes to a previously submitted Project Schedule, within 5 days after the organizational meeting is adjourned the DB shall submit a proposed or revised Project Schedule to the Contracting Authority and Owner. 5.2.3.1 The Contracting Authority, Owner, and DB will promptly thereafter consult with one another as necessary to reach agreement on the initial Project Schedule, which shall be used as the basis for moving forward with the Project subject to revision as described elsewhere in the Contract. 5.2.4 Within 5 days after the organizational meeting is adjourned, the DB shall prepare and distribute the meeting’s minutes. 5.2.4.1 If the Project is administered using the State’s web-based project management software, the DB shall distribute the minutes of the organizational meeting through the “Meeting Minutes” business process.

Organizational Meeting. 5.2.1 2.2.1 Unless the Contracting Authority agrees otherwise in writing, the DBA/E’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, Criteria A/E, DB, and AORContractor. All of the DB and AORA/E’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 2.2.2 During the organizational meeting, the attendees willmay: 5.2.2.1 2.2.2.1 review the responsibilities of each of the Contracting Authority and Owner’s key personnel involved in the Project; 5.2.2.2 2.2.2.2 review the scope of the Criteria A/E’s services and the responsibilities of each of the Criteria A/E’s key personnel involved in the Project; 5.2.2.3 2.2.2.3 review the scope of the DB’s services and the responsibilities of each of the DBContractor’s key personnel involved in the Project; 5.2.2.4 review the scope of the AOR’s services and the responsibilities of each of the AOR’s key personnel involved in the Project; 5.2.2.5 2.2.2.4 review and establish lines of communication between the Contracting Authority, Owner, Criteria A/E, DB, and AORContractor; 5.2.2.6 2.2.2.5 review then-available programming and other documents which that reflect the current status of the Project’s design; 5.2.2.7 2.2.2.6 review the various time periods of time established in Article 4 and Article 5 the General Conditions to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and Criteria A/E if applicable, to review the DB’s deliverables and for the DB to revise and resubmit those deliverablesrequirements; .1 If the parties agree to adjust the periods as described under Section 5.2.2.7, they will promptly enter into an associated Modification. 5.2.2.8 2.2.2.7 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; and; .1 Unless the parties agree otherwise, there will be one GMP Amendment 2.2.2.8 review and one GMP Proposal and Amendment process, which will commence reach agreement on the date that marks expiration of 50 percent of the time allotted in the Project Schedule for the Construction Documents Stage. .2 If the parties agree to adjust the number scope and timing of the A/E’s deliverables and other information the Contractor needs to properly prepare its proposed GMP Amendments Amendment(s) and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.8.1, they will promptly enter into an associated Modification. Through that Modification, solicit Bids for the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment.Work; 5.2.2.9 2.2.2.9 review and reach agreement on timing and sequencing requirements for the DBA/E’s and Contractor’s deliverables and related review and revision periods; and 2.2.2.10 determine the need for and schedule follow-up meetings to resolve (1) the estimating protocol and deliverable format to be used on the Project; (2) adjustments of various time periods established in the General Conditions; (3) the number and timing of GMP Amendments and GMP Proposal and Amendment processes; (4) the development of the Project schedule, etc. 5.2.3 2.2.3 If the DB Contractor has not submitted a proposed Project Schedule to the Contracting Authority Authority, Owner, and Owner A/E before the organizational meeting or if the organizational meeting resulted in changes to a previously submitted Project Schedule, within 5 five days after the organizational meeting is adjourned the DB shall Contractor will submit a proposed or revised Project Schedule to the Contracting Authority and Owner. 5.2.3.1 The Contracting Authority, Owner, and DB will promptly thereafter consult with one another as necessary to reach agreement on the initial Project Schedule, which shall be used as the basis for moving forward with the Project subject to revision as described elsewhere in the Contract. 5.2.4 Within 5 days after the organizational meeting is adjourned, the DB shall prepare and distribute the meeting’s minutes. 5.2.4.1 If the Project is administered using the State’s web-based project management software, the DB shall distribute the minutes of the organizational meeting through the “Meeting Minutes” business process.A/E.

Organizational Meeting. 5.2.1 Unless the Contracting Authority agrees otherwise in writing, the DBCM’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, Criteria A/E, DB, and AORCM. All of the DB and AORCM’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 During the organizational meeting, the attendees willmay: 5.2.2.1 review the responsibilities of each of the Contracting Authority Authority’s and Owner’s key personnel involved in the Project; 5.2.2.2 review the scope responsibilities of each of the Criteria A/ECM’s services and key personnel involved in the Project; 5.2.2.3 review the responsibilities of each of the Criteria A/E’s key personnel involved in the Project; 5.2.2.3 review the scope of the DB’s services and the responsibilities of each of the DB’s key personnel involved in the Project; 5.2.2.4 review the scope of the AOR’s services and the responsibilities of each of the AOR’s key personnel involved in the Project; 5.2.2.5 review and establish lines of communication between the Contracting Authority, Owner, Criteria A/E, DB, and AORCM; 5.2.2.6 5.2.2.5 review then-available programming and other documents which that reflect the current status of the Project’s design; 5.2.2.7 5.2.2.6 review the various time periods of time established in Article 4 and Article 5 to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and Criteria A/E if applicable, to review the DBCM’s deliverables and for the DB CM to revise and resubmit those deliverables; .1 If the parties agree to adjust the periods as described under Section 5.2.2.75.2.2.6, they will promptly enter into an associated Modification. 5.2.2.8 5.2.2.7 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; and; .1 Unless the parties agree otherwise, there will be one GMP Amendment and one GMP Proposal and Amendment process, process which will commence on the date on which the A/E notifies the Contracting Authority, Owner, and CM that marks expiration of 50 percent of the time allotted in the Project Schedule for the Construction Documents Stageare 50 percent complete. .2 If the parties agree to adjust the number and timing of the GMP Amendments and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.8.15.2.2.7.1, they will promptly enter into an associated Modification. Through that Modification, the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment. 5.2.2.9 review and reach agreement on timing and sequencing requirements for the DB’s deliverables and related review and revision periods. 5.2.3 If the DB has not submitted a proposed Project Schedule to the Contracting Authority and Owner before the organizational meeting or if the organizational meeting resulted in changes to a previously submitted Project Schedule, within 5 days after the organizational meeting is adjourned the DB shall submit a proposed or revised Project Schedule to the Contracting Authority and Owner. 5.2.3.1 The Contracting Authority, Owner, and DB will promptly thereafter consult with one another as necessary to reach agreement on the initial Project Schedule, which shall be used as the basis for moving forward with the Project subject to revision as described elsewhere in the Contract. 5.2.4 Within 5 days after the organizational meeting is adjourned, the DB shall prepare and distribute the meeting’s minutes. 5.2.4.1 If the Project is administered using the State’s web-based project management software, the DB shall distribute the minutes of the organizational meeting through the “Meeting Minutes” business process.

Organizational Meeting. 5.2.1 2.2.1 Unless the Contracting Authority agrees otherwise in writing, the DBA/E’s Preconstruction Services will begin with an organizational meeting between the Contracting Authority, Owner, Criteria A/E, DBCxA, and AORContractor. All of the DB and AORA/E’s key personnel involved in the Project shall attend the organizational meeting. 5.2.2 2.2.2 During the organizational meeting, the attendees willxxxxxxx: 5.2.2.1 2.2.2.1 review the responsibilities of each of the Contracting Authority and Owner’s key personnel involved in the Project; 5.2.2.2 2.2.2.2 review the scope of the Criteria A/E’s services Services and the responsibilities of each of the Criteria A/E’s key personnel involved in the Project; 5.2.2.3 2.2.2.3 review the scope of the DBOwner Agent’s services andreview the responsibilities of each of the Owner Agent’s key personnel involved in the Project (if applicable); 2.2.2.4 review the scope of the CxA’s services and the responsibilities of each of the DBCxA’s key personnel involved in the Project; 5.2.2.4 2.2.2.5 review the scope of the AORContractor’s services and andreview the responsibilities of each of the AORContractor’s key personnel involved in the Project; 5.2.2.5 2.2.2.6 review and establish lines of communication between the Contracting Authority, Owner, Criteria Owner Agent (if applicable), A/E, DBCxA, and AOR;Contractor; and 5.2.2.6 2.2.2.7 review then-available programming and other documents which that reflect the current status of the Project’s design.; 5.2.2.7 2.2.2.8 review the various time periods of time established in Article 4 and Article 5 the General Conditions to determine whether any adjustments are needed in view of the Project’s scope, schedule, and budget requirements while providing reasonable periods for the Contracting Authority, Owner, and Criteria A/E if applicable, to review the DB’s deliverables and for the DB to revise and resubmit those deliverablesrequirements; .1 If the parties agree to adjust the periods as described under Section 5.2.2.7, they will promptly enter into an associated Modification. 5.2.2.8 2.2.2.9 review and reach agreement on the number and timing of GMP Amendments and GMP Proposal and Amendment processes for the Project in view of the Project’s scope, schedule, and budget requirements; and; .1 Unless the parties agree otherwise, there will be one GMP Amendment 2.2.2.10 review and one GMP Proposal and Amendment process, which will commence reach agreement on the date that marks expiration of 50 percent of the time allotted in the Project Schedule for the Construction Documents Stage. .2 If the parties agree to adjust the number scope and timing of the A/E’s deliverables and other information the Contractor needs to properly prepare its proposed GMP Amendments Amendment(s) and GMP Proposal and Amendment processes to other than as described under Section 5.2.2.8.1, they will promptly enter into an associated Modification. Through that Modification, solicit Bids for the parties shall (1) memorialize their agreement regarding the number and timing of the GMP Amendments and GMP Proposal and Amendment processes and (2) identify the anticipated scope of Work subject to each GMP Amendment. Through that Modification, the parties may also agree to (1) adjust the documentation requirements under Section 5.7.6 as it applies to each GMP Amendment and (2) adjust the periods under Section 5.7 as it applies to the GMP Proposal and Amendment process for each GMP Amendment.Work; and 5.2.2.9 2.2.2.11 review and reach agreement on timing and sequencing requirements for the DBA/E’s and Contractor’s deliverables and related review and revision periods.; and 5.2.3 2.2.2.12 determine the need for and schedule follow-up meetings to resolve (1) the estimating protocol and deliverable format to be used on the Project; (2) adjustments of various time periods established in the General Conditions; (3) the number and timing of GMP Amendments and GMP Proposal and Amendment processes; (4) the development of the Project schedule, etc. 2.2.3 If the DB Contractor has not submitted a proposed Project Schedule to the Contracting Authority Authority, Owner, Owner Agent (if applicable), and Owner A/E before the organizational meeting or if the organizational meeting resulted in changes to a previously submitted Project Schedule, within 5 five days after the organizational meeting is adjourned the DB shall Contractor will submit a proposed or revised Project Schedule to the Contracting Authority Authority, Owner, Owner Agent (if applicable), and Owner.A/E. 5.2.3.1 2.2.3.1 The Contracting Authority, Owner, Owner Agent (if applicable), A/E, CxA, and DB Contractor will promptly thereafter consult with one another as necessary to reach agreement on the initial Project Schedule, which shall be used as the basis for moving forward with the Project subject to revision as described elsewhere in the Contractrevision. 5.2.4 2.2.3.2 The A/E shall align the Design Schedule with the agreed-upon Project Schedule. 2.2.4 Within 5 five days after the organizational meeting is adjourned, the DB shall A/E will prepare and distribute the meeting’s minutes. 5.2.4.1 2.2.4.1 If the Project is administered using the State’s web-based project management software, the DB A/E shall distribute the minutes of the organizational meeting through the “Meeting Minutes” business process.