Common use of Oversight Mechanisms Clause in Contracts

Oversight Mechanisms. An organization's governing board shall provide for its governance in accordance with the following:  Adopt and disclose the organization’s governance standards including director qualifications, responsibilities, and compensation.  Adopt and disclose a code of business conduct and ethics for directors, officers, and employees, and promptly disclose to the County any waivers of the code affecting organization directors, or officers, or employees.  Be familiar with the terms and conditions of all the Organization's County contracts. No less than annually, the board should review the Organization’s compliance with contract provisions, particularly including insurance, internal control, federal and State reporting and payment requirements for payroll withholding, and report deviations to the County oversight department. An organization's governance guidelines and code of ethics shall provide means to annually distribute to and obtain from directors, officers and employees written acknowledgments of their adherence to the organization's governing standards. They must incorporate a mechanism for disclosing and addressing possible conflicts of interest. They must provide for appropriate record-keeping, particularly of transactions and arrangements required to be reviewed by the governing board and where significant organization resources are expended by or for officers, directors and employees. An organization's governance guidelines and code of ethics shall provide for “just and reasonable” compensation and benefits consistent with the compensation amount or guidelines established in the Organization’s contract(s) with the County. Compensation and benefits should be determined in light of that paid to executives of agencies of comparable size and function (See Section B.3.3, “Limitations on Positions and Salaries”). No employee may receive compensation or benefits for more than one Organization job. For example, the CEO cannot receive compensation or benefits for the job of CEO and another job such as program manager, etc.