Common use of Personal Leave Program Clause in Contracts

Personal Leave Program. Effective October 1, 2003, the State shall implement a mandatory personal leave program for all unit employees. This program shall remain in effect for 12 months. Employees may voluntarily participate in the personal leave program on a continuing basis. a. Each full-time employee subject to paragraph b. shall be credited with eight (8) hours of Personal Leave on the first day of the following monthly pay period for each month in the Personal Leave Program (PLP). b. Salary ranges and rates shall be changed to reflect the July 1, 2003 general salary increase; however, each full-time employee shall continue to work his/her assigned work schedule and shall have a reduction in pay equal to 5%. In exchange 8 hours of leave will be credited to the employee’s PLP monthly. c. Personal leave shall be requested and used by the employee in the same manner as vacation or annual leave. Requests to use personal leave must be submitted in accordance with departmental policies on vacation and annual leave balances pursuant to Article 5 (Leaves) and Sections 5.4 (Vacation Leave) and 5.12 (Annual Leave). d. At the discretion of the State, all or a portion of unused personal leave credits may be cashed out at the employee’s salary rate at the time the personal leave payment is made. It is understood by both parties that the application of this cash out provision may differ from department to department and from employee to employee. Upon termination from State employment, the employee shall be paid for unused personal leave credits in the same manner as vacation or annual leave. Cash out or lump sum payment for any Personal Leave credits shall not be considered as “compensation” for purposes of retirement. If funds become available, as determined by the Department of Finance, for the Personal Leave program, departments will offer employees the opportunity to cash out accrued personal leave. Upon retirement/separation, the cash value of the employees personal leave balance may be transferred into a State of California, Department of Human Resources Defined Contribution plans as permitted. e. An employee may not use any kind of paid leave such as sick leave, vacation, or holiday time to avoid a reduction in pay resulting from the Personal Leave Program. f. A State employee in the Personal Leave Program shall be entitled to the same level of State employer contributions for health, vision, dental, flex-elect cash option, and enhanced survivor’s benefits he or she would have received had the Personal Leave program not occurred. g. The Personal Leave Program shall not cause a break in State service, a reduction in the employee’s accumulation of service credit for the purposes of seniority and retirement, leave accumulation, or a merit salary adjustment. h. The Personal Leave Program shall neither affect the employee’s final compensation used in calculating State retirement benefits nor reduce the level of State death or disability benefits the employee would otherwise receive or be entitled to receive nor shall it affect the employee’s ability to supplement those benefits with paid leave. i. Part-time employees shall be subject to the same conditions as stated above, on a prorated basis. j. The Personal Leave Program for intermittent employees shall be prorated based upon the number of hours worked in the monthly pay period. k. The Personal Leave Program shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s Office. l. Employees on EIDL, NDI, IDL, or Worker’s Compensation for the entire monthly pay period shall be excluded from the Personal Leave Program for that month.

Personal Leave Program. Effective October 1, 2003, the State shall implement a mandatory personal leave program for all unit employees. This program shall remain in effect for 12 months. Employees may voluntarily participate in the personal leave program on a continuing basis. a. A. Each full-time employee subject to paragraph b. shall be credited with eight (8) hours of Personal Leave on the first day of the following monthly pay period for each month in the Personal Leave Program (PLP). b. B. Salary ranges and rates shall be changed to reflect the July 1, 2003 general salary increase; however, each full-time employee shall continue to work his/her assigned work schedule and shall have a reduction in pay equal to 5%. In exchange 8 hours of leave will be credited to the employee’s PLP monthly. c. C. Personal leave shall be requested and used by the employee in the same manner as vacation or annual leave. Requests to use personal leave must be submitted in accordance with departmental policies on vacation and annual leave balances pursuant to Article 5 (Leaves) and Sections 5.4 (Vacation Leave) and 5.12 (Annual Leave). d. D. At the discretion of the State, all or a portion of unused personal leave credits may be cashed out at the employee’s salary rate at the time the personal leave payment is made. It is understood by both parties that the application of this cash out provision may differ from department to department and from employee to employee. Upon termination from State employment, the employee shall be paid for unused personal leave credits in the same manner as vacation or annual leave. Cash out or lump sum payment for any Personal Leave credits shall not be considered as “compensation” for purposes of retirement. If funds become available, as determined by the Department of Finance, for the Personal Leave program, departments will offer employees the opportunity to cash out accrued personal leave. Upon retirement/separation, the cash value of the employees personal leave balance may be transferred into a State of California, Department of Human Resources Defined Contribution plans Personnel Administration Deferred Compensation Program as permitted. e. E. An employee may not use any kind of paid leave such as sick leave, vacation, or holiday time to avoid a reduction in pay resulting from the Personal Leave Program. f. F. A State employee in the Personal Leave Program shall be entitled to the same level of State employer contributions for health, vision, dental, flex-elect cash option, and enhanced survivor’s benefits he or she would have received had the Personal Leave program not occurred. g. G. The Personal Leave Program shall not cause a break in State service, a reduction in the employee’s accumulation of service credit for the purposes of seniority and retirement, leave accumulation, or a merit salary adjustment. h. H. The Personal Leave Program shall neither affect the employee’s final compensation used in calculating State retirement benefits nor reduce the level of State death or disability benefits the employee would otherwise receive or be entitled to receive nor shall it affect the employee’s ability to supplement those benefits with paid leave. i. I. Part-time employees shall be subject to the same conditions as stated above, on a prorated basis. j. J. The Personal Leave Program for intermittent employees shall be prorated based upon the number of hours worked in the monthly pay period. k. K. The Personal Leave Program shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s Office. l. L. Employees on EIDL, NDI, IDL, or Worker’s Compensation for the entire monthly pay period shall be excluded from the Personal Leave Program for that month.

Personal Leave Program. (as amended by the Addendum of August 2004) (a) Existing personal leave banks from the 1992 Personal Leave Program shall be maintained. Employees may request approval to use personal leave credits in the same manner as requesting vacation. The State reserves the right to cash out Personal Leave credits at its option. Cash out shall be at the rate of pay in effect at the time cash out is made. (b) Effective October July 1, 2003, the State shall implement a mandatory personal leave program for all unit Unit 5 employees. This program shall remain in effect for 12 monthsmonths from July 1, 2003 through June 30, 2004. Employees may voluntarily participate in the personal leave program on a continuing basis. a. (1) Each full-time employee subject to paragraph b. (b) shall be credited with eight (8) hours of Personal Leave on the first day of the following monthly pay period for each month in the Personal Leave Program (PLP)program. b. (2) Salary ranges and rates shall be changed to reflect the July 1, 2003 general salary increase; however, each full-time employee shall continue to work his/her assigned work schedule and shall have a reduction in pay equal to 5%. In exchange 8 hours of leave will be credited to the employee’s PLP monthly. c. (3) Personal leave shall be requested and used by the employee in the same manner as vacation or annual leave. Requests to use personal leave must be submitted in accordance with departmental policies on vacation and annual leave. Personal leave shall not be included in the calculation of vacation/annual leave balances pursuant to Article 5 9 (Leaves) and Sections 5.4 37 (Vacation Leave) and 5.12 39 (Annual Leave). d. (4) At the discretion of the State, all or a portion of unused personal leave credits may be cashed out at the employee’s salary rate at the time the personal leave payment is made. It is understood by both parties that the application of this cash out provision may differ from department to department and from employee to employee. Upon termination from State employment, the employee shall be paid for unused personal leave credits in the same manner as vacation or annual leave. Cash out or lump sum payment for any Personal Leave credits shall not be considered as “compensation” for purposes of retirement. If funds become available, as determined by the Department of Finance, for the Personal Leave program, departments will offer employees the opportunity to cash out accrued personal leave. Upon retirement/separation, the cash value of the employees personal leave balance may be transferred into a State of California, Department of Human Resources Defined Contribution plans Personnel Administration Deferred Compensation Program as permittedpermitted by federal and state law. e. (5) An employee may not use any kind of paid leave such as sick leave, vacation, or holiday time to avoid a reduction in pay resulting from the Personal Leave Programprogram. f. (6) A State employee in the Personal Leave Program program shall be entitled to the same level of State employer contributions for health, vision, dental, flex-elect cash option, and enhanced survivor’s benefits he or she would have received had the Personal Leave program not occurred. g. (7) The Personal Leave Program program shall not cause a break in State service, a reduction in the employee’s accumulation of service credit for the purposes of seniority and retirement, leave accumulation, or a merit salary adjustment. h. (8) The Personal Leave Program program shall neither affect the employee’s final compensation used in calculating State retirement benefits nor reduce the level of State death or disability benefits the employee would otherwise receive or be entitled to receive nor shall it affect the employee’s ability to supplement those benefits with paid leave. i. (9) Part-time employees shall be subject to the same conditions as stated above, on a prorated basisbasis regardless of the number of hours in the pay period. j. (10) The Personal Leave Program program for intermittent employees shall be prorated based upon the number of hours worked in the monthly pay period. k. (11) The Personal Leave Program program shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s Office. l. (12) Employees on EIDL, NDI, IDL, or Worker’s Compensation for the entire monthly pay period shall be excluded from the Personal Leave Program program for that month. (c) Effective July 1, 2004, Unit 5 members will continue on a mandatory Personal Leave Program for a 6-month period. The mandatory Personal Leave Program shall end on December 31, 2004. Following the end of the mandatory Personal Leave Program, Unit 5 members may participate in the Personal Leave program on a voluntary basis.

Personal Leave Program. Effective October 1, 2003, the (PLP) – Voluntary (Excludes 21)‌ The State shall implement continue a mandatory personal leave program Voluntary Personal Leave Program (PLP) for all bargaining unit employees. This program shall remain in effect for 12 months. Employees may voluntarily participate in the personal leave program on a continuing basis. a. A. Each full-time employee subject to paragraph b. B shall be credited with eight (8) hours of Personal Leave voluntary personal leave on the first day of the following monthly pay period for each month in the Personal Leave Program (Voluntary PLP). b. Salary ranges and rates shall be changed to reflect the July 1, 2003 general salary increase; however, each B. Each full-time employee participating in the Voluntary PLP shall continue to work his/her assigned work schedule and shall have a reduction in pay equal to five percent (5%). In exchange 8 exchange, eight (8) hours of leave will be credited to the employee’s Voluntary PLP monthlymonthly balance. c. C. Personal leave shall be requested and used by the employee in the same manner as vacation vacation/annual leave or annual personal necessity leave. Requests to use personal leave must be submitted in accordance with departmental policies on vacation and vacation/annual leave or personal necessity leave. Personal leave shall not be included in the calculation of vacation/annual leave balances pursuant to Article 5 8 (Leaves) and Sections 5.4 (Vacation Leave) and 5.12 (Annual Leave). d. D. An employee may accumulate no more than two hundred forty (240) hours of voluntary personal leave. When an employee reaches two hundred forty (240) hours of personal leave or would exceed two hundred forty (240) hours of personal leave with further accumulation, he/she shall be removed from the Voluntary PLP. E. When an employee is removed from the Voluntary PLP, he/she may not participate for a minimum of twelve (12) months and he/she is not eligible to re- enroll until his/her balance is reduced to a maximum of one hundred twenty (120) hours. F. At the discretion of the State, all or a portion of unused personal leave credits may be cashed out at the employee’s salary rate at the time the personal leave payment is made. It is understood by both parties that the application of this cash out provision may differ from department to department and from employee to employee. Upon termination from State employment, the employee shall be paid for unused personal leave credits in the same manner as vacation or annual leave. Cash out or lump sum payment for any Personal Leave personal leave credits shall not be considered as “compensation” for purposes of retirement. If funds become available, as determined by the Department of FinanceFinance (DOF), for the Personal Leave programPLP, departments will offer employees the opportunity to cash out accrued personal leave. Upon retirement/separation, the cash value of the employees employee’s personal leave balance may be transferred into a State of California, Department of Human Resources Defined Contribution plans CalHR Deferred Compensation Program as permittedpermitted by federal and state law. e. G. An employee may not use any kind of paid leave such as sick leave, vacation, or holiday time to avoid a reduction in pay resulting from the Personal Leave ProgramPLP. f. H. A State employee in the Personal Leave Program PLP shall be entitled to the same level of State employer contributions for health, vision, dental, flex-elect cash option, and enhanced survivor’s benefits he or she would have received had the Personal Leave program PLP not occurred. g. I. The Personal Leave Program PLP shall not cause a break in State service, a reduction in the employee’s accumulation of service credit for the purposes of seniority and retirement, leave accumulation, or a merit salary adjustment. h. J. The Personal Leave Program PLP shall neither affect the employee’s final compensation used in calculating State retirement benefits nor reduce the level of State death or disability benefits the employee would otherwise receive or be entitled to receive nor shall it affect the employee’s ability to supplement those benefits with paid leave. i. K. Part-time employees shall be subject to the same conditions as stated above, on a prorated basis. j. L. The Personal Leave Program PLP for intermittent employees shall be prorated based upon the number of hours worked in the monthly pay period. k. M. The Personal Leave Program PLP shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s OfficeSCO. l. N. Employees on EIDL, NDISDI, IDL, or Worker’s Compensation workers’ compensation for the entire monthly pay period shall be excluded from the Personal Leave Program PLP for that month.

Personal Leave Program. Effective October 1, 2003, the State shall implement a mandatory personal leave program for all unit employees. This program shall remain in effect for 12 months. Employees may voluntarily participate in the personal leave program on a continuing basis. a. Each full-time employee subject to paragraph b. shall be credited with eight (8) hours of Personal Leave on the first day of the following monthly pay period for each month in the Personal Leave Program (PLP). b. Salary ranges and rates shall be changed to reflect the July 1, 2003 general salary increase; however, each full-time employee shall continue to work his/his/ her assigned work schedule and shall have a reduction in pay equal to 5%. In exchange 8 hours of leave will be credited to the employee’s PLP monthly. c. Personal leave shall be requested and used by the employee in the same manner as vacation or annual leave. Requests to use personal leave must be submitted in accordance with departmental policies on vacation and annual leave balances pursuant to Article 5 (Leaves) and Sections 5.4 (Vacation Leave) and 5.12 (Annual Leave). d. At the discretion of the State, all or a portion of unused personal leave credits may be cashed out at the employee’s salary rate at the time the personal leave payment is made. It is understood by both parties that the application of this cash out provision may differ from department to department and from employee to employee. Upon termination from State employment, the employee shall be paid for unused personal leave credits in the same manner as vacation or annual leave. Cash out or lump sum payment for any Personal Leave credits shall not be considered as “compensation” for purposes of retirement. If funds become available, as determined by the Department of Finance, for the Personal Leave program, departments will offer employees the opportunity to cash out accrued personal leave. Upon retirement/separation, the cash value of the employees personal leave balance may be transferred into a State of California, Department of Human Resources Defined Contribution plans as permitted. e. An employee may not use any kind of paid leave such as sick leave, vacation, or holiday time to avoid a reduction in pay resulting from the Personal Leave Program. f. A State employee in the Personal Leave Program shall be entitled to the same level of State employer contributions for health, vision, dental, flex-elect cash option, and enhanced survivor’s benefits he or she would have received had the Personal Leave program not occurred.occurred.‌ g. The Personal Leave Program shall not cause a break in State service, a reduction in the employee’s accumulation of service credit for the purposes of seniority and retirement, leave accumulation, or a merit salary adjustment. h. The Personal Leave Program shall neither affect the employee’s final compensation used in calculating State retirement benefits nor reduce the level of State death or disability benefits the employee would otherwise receive or be entitled to receive nor shall it affect the employee’s ability to supplement those benefits with paid leave. i. Part-time employees shall be subject to the same conditions as stated above, on a prorated basis. j. The Personal Leave Program for intermittent employees shall be prorated based upon the number of hours worked in the monthly pay period. k. The Personal Leave Program shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s Office. l. Employees on EIDL, NDI, IDL, or Worker’s Compensation for the entire monthly pay period shall be excluded from the Personal Leave Program for that month.