Common use of POLICY/PROCEDURAL REQUIREMENTS Clause in Contracts

POLICY/PROCEDURAL REQUIREMENTS. Grantee will: 1. secure CAs with schools, community sites, and any agency, business or community partners, having an interest in the target population. CAs will be: a. established prior to service delivery; b. renewed on an annual basis where applicable; c. individualized as much as possible to address the needs of each particular school, community site, or partnering agency; d. secure CAs with schools and community sites where prevention education services will be conducted to establish a detailed outline of the service delivery and implementation structure. The CA will establish responsibilities of entering parties based on guidelines from the System Agency-approved template; and e. secure CAs with community partners who have an interest in the primary or secondary target populations designed to ensure accessible services for program participants and their families, providing a network for service coordination and referrals that address gaps in services and the needs of participants that are beyond the scope of prevention. 2. at the beginning of the contract, receive curriculum for all program staff completing curriculum training through the System Agency-funded training entity. 3. maintain curriculum and all related materials throughout the solicitation period by completing the Curriculum Inventory Tracking Form annually, provided by the System Agency, and maintain a copy for System Agency review upon request. 4. provide prevention services in a safe, clean, well-lit, and well-maintained environment. The site where activities will be held (including building, electrical, lighting, plumbing, sanitation, ventilation, and mechanical systems, appliances, equipment, and furniture) will be structurally sound, functional, and in good repair. The site’s building and grounds will be clean and free of garbage and debris. 5. develop and maintain current written policies and procedures, available for System Agency review, for employees, contracted labor, and volunteers who work directly or indirectly with participants. The written policies and procedures will address participant safety and ensure that all activities with participants are conducted in a respectful, non- threatening, non-judgmental, and confidential manner. 6. ensure the Prevention Program Director conducts and documents quarterly fidelity and quality assurance checks of all required strategies provided by prevention program staff and maintain all documentation of these checks on file and make them available for review by the System Agency upon request. 7. post and make available in English and Spanish the System Agency-developed prevention Participant Rights document during the delivery of educational sessions. Additional languages, appropriate to the population being served, may be requested and will be developed by the System Agency for use by the Grantee. Postings will be conveyed in an appropriate manner to participants who have an impairment of vision, hearing, or cognition. 8. post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted. 9. post the hours and days of operation at all building entrances of Grantee’s administrative site. Standard days of operation will reflect a forty-hour workweek Monday through Friday. 10. post exit diagrams conspicuously throughout program sites (except in one-story buildings where all exits are clearly designated as such). 11. ensure that the Prevention Program Director paid under this Contract attends the System Agency’s Annual Directors’ Meeting. 12. ensure that the Prevention Program Director and at least one Prevention Specialist, paid under this Contract, attend the System Agency’s Annual Prevention Provider Meeting. 13. submit any additional documents and information as requested by the System Agency staff for the purpose of determining and assessing program technical assistance needs. 14. ensure that all staff providing YPU services receives a copy of this Statement of Work (SOW) and any revised SOWs.

POLICY/PROCEDURAL REQUIREMENTS. Grantee will: 1. secure CAs with schools, community sites, and any agency, business or community partners, having an interest in the target population. CAs will be: a. established prior to service delivery; b. renewed on an annual basis where applicable; c. individualized as much as possible to address the needs of each particular school, community site, or partnering agency; d. secure CAs with schools and community sites where prevention education services will be conducted to establish a detailed outline of the service delivery and implementation structure. The CA will establish responsibilities of entering parties based on guidelines from the System Agency-approved template; and e. secure CAs with community partners who have an interest in the primary or secondary target populations designed to ensure accessible services for program participants and their families, providing a network for service coordination and referrals that address gaps in services and the needs of participants that are beyond the scope of prevention. 2. at the beginning of the contractsolicitation period, receive curriculum for all program staff completing curriculum training through the System Agency-funded training entity. 3. maintain curriculum and all related materials throughout the solicitation period by completing the Curriculum Inventory Tracking Form annually, provided by the System Agency, and maintain a copy for System Agency review upon request. 4. provide prevention services in a safesecure, clean, well-lit, and well-maintained environment. The site where activities will be held (including building, electrical, lighting, plumbing, sanitation, ventilation, and mechanical systems, appliances, equipment, and furniture) will be structurally sound, functional, and in good repair. The site’s building and grounds will be clean and free of garbage and debris. 5. develop and maintain current written policies and procedures, available for System Agency review, for employees, contracted labor, and volunteers who work directly or indirectly with participants. The written policies and procedures will address participant safety and ensure that all activities with participants are conducted in a respectful, non- non-threatening, non-judgmental, and confidential manner. 6. ensure that the Prevention Program Director conducts and documents quarterly fidelity and quality assurance checks of all required strategies provided by prevention program staff and maintain all documentation of these checks on file and make them available for review by the System Agency upon request. 7. post and make available in English and Spanish the System Agency-developed prevention Participant Rights document during the delivery of educational sessions. Additional languages, appropriate to the population being served, may be requested and will be developed by the System Agency for use by the Grantee. Postings will be conveyed in an appropriate manner to participants who have has an impairment of vision, hearing, or cognition. 8. post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted. 9. post the hours and days of operation at all building entrances of Grantee’s administrative site. Standard days of operation will reflect a forty-hour workweek Monday through Friday. 10. post exit diagrams conspicuously throughout program sites (except in one-story buildings where all exits are clearly designated as such). 11. ensure that the Prevention Program Director paid under this Contract attends the System Agency’s Annual Directors’ Meeting. 12. ensure that the Prevention Program Director and at least one Prevention Specialist, paid under this Contract, attend the System Agency’s Annual Prevention Provider Meeting. 13. submit any additional documents and information as requested by the System Agency staff for the purpose of determining and assessing program technical assistance needs. 14. ensure that all staff providing YPU YPI services receives a copy of this Statement of Work (SOW) and any revised SOWs.