Common use of PRIVACY, CONFIDENTIALITY AND SECURITY Clause in Contracts

PRIVACY, CONFIDENTIALITY AND SECURITY. 1. Maintain all client-identifying information in strictest confidence, using the latest available technology. SSF may suspend HMIS access to any user or Partner Agency for the purpose of investigating suspicion of breached confidentiality. 2. Contract with the HMIS Software Provider to maintain and administer central and backup server operations; including security procedures and daily system backup to prevent the loss of data. 3. Monitor access to the HMIS in order to detect violations of information security protocols and maintain for inspection accurate logs of all changes made to the information contained within the database. 4. Issue user accounts, passwords, and certificates of participation (when requested) for HMIS users provided that: a. The Partner Agency has signed the HMIS Partner Agency Agreement; b. The Partner Agency has paid the current year’s participation fee (if applicable); c. SSF has received signed HMIS User Agreements, and d. User has successfully completed the HMIS user training and any related testing. 5. Periodically change Partner Agency passwords for security purposes and lock out user accounts after a specified period of inactivity. 6. Comply with the HMIS Privacy & Security Plan and not release personally identifiable information to any person, agency, or organization; unless allowed by the HMIS Privacy & Security Plan. 7. Set up and maintain inter-agency data sharing options in HMIS. 8. Conduct Partner Agency site visits to ensure compliance with all protocols.

PRIVACY, CONFIDENTIALITY AND SECURITY. 1. ) Maintain all client-identifying information in strictest confidence, using the latest available technology. SSF KHRC and KSHC may suspend HMIS access to any user or Partner Agency for the purpose of investigating suspicion of breached confidentiality. 2. ) Contract with the HMIS Software Provider to maintain and administer central and backup server operations; operations including security procedures and daily system backup to prevent the loss of data. 3. ) Monitor access to the HMIS in order to detect violations of information security protocols and maintain for inspection accurate logs of all changes made to the information contained within the database. 4. ) Issue user accounts, passwords, and certificates of participation (when requested) for HMIS users users, provided that: a. The Partner Agency has signed the HMIS Partner Agency Agreement;APA, b. The Partner Agency has paid the current year’s applicable participation fee (if applicable);fee, c. SSF The HMIS Lead agency has received an approved signed HMIS User License Agreements, and d. User The user has successfully completed the HMIS user training and training, including any related testing. 5. ) Periodically change Partner Agency passwords for security purposes and lock out user accounts after a specified period of inactivityaccording to the guidelines defined in the HMIS policies and procedures. 6. ) Comply with the HMIS Privacy & Security Plan Policy and not release personally identifiable information to any person, agency, or organization; , unless allowed by the HMIS Privacy & Security PlanPolicy. 7. Set up and maintain inter-agency data sharing options in HMIS. 8. ) Conduct Partner Agency site visits to ensure compliance with all privacy and security protocols.

PRIVACY, CONFIDENTIALITY AND SECURITY. 1. Maintain all client-identifying information in the strictest confidence, using the latest available technology. SSF may suspend HMIS access to any user or Partner Agency for the purpose of investigating suspicion of breached confidentiality. 2. Contract with the HMIS Software Provider to maintain and administer central and backup server operations; including security procedures and daily system backup to prevent the loss of data. 3. Monitor access to the HMIS in order to detect violations of information security protocols and maintain for inspection accurate logs of all changes made to the information contained within the database. 4. Issue user accounts, passwords, and certificates of participation (when requested) for HMIS users provided that: a. The Partner Agency has signed the HMIS Partner Agency Agreement; b. The Partner Agency has paid the current year’s participation fee (if applicable); c. b. SSF has received signed HMIS End User Agreements, and d. User has c. Users have successfully completed the HMIS user training and any related testing. 5. Periodically change Partner Agency passwords for security purposes and lock out user accounts after a specified period of inactivity. 6. Comply with the HMIS Privacy & Security Plan and not release personally identifiable information to any person, agency, or organization; , unless allowed by the HMIS Privacy & Security Plan. 7. Set up and maintain inter-agency data data-sharing options in HMISHMIS (if applicable). 8. Conduct Partner Agency site visits to ensure compliance with all protocols.