Common use of Procedure for management of Sick Leave Sharing Program Clause in Contracts

Procedure for management of Sick Leave Sharing Program. 1. A written request to use the Sick Leave Sharing Program shall be filed with the Director of Human Resources by the employee or a representative of the employee who wishes to use the Sick Leave Sharing Program. 2. The Director of Human Resources or his/her designee and a designated representative from TAV-TACT will consider and approve qualified Sick Leave Sharing requests not related to bereavement or maternity. 3. The Director of Human Resources will consider and approve qualified Sick Leave Sharing requests related to bereavement for a member of the immediate family, as well as pregnancy, miscarriage, childbirth, and childbirth recovery. 4. Employees enrolled in the District Short Term Disability program and approved for payments are eligible for donations only for the 7 (seven) day waiting period. 5. The medical certificate must be from a physician verifying the severe or extraordinary nature and expected duration of the condition and the employee may be required to produce additional certifications to verify the continued severe or extraordinary nature of the condition and the expected duration. 6. The request must meet the definition of “Severe or extraordinary” 7. The employee shall also complete a release stating that Human Resources and the TAV-TACT representative will be authorized to receive information regarding the nature and extent of the applicant’s condition or the condition of the household member for which leave it requested. Requests will not be considered until a release has been received from the employee. 8. The Director of Human Resources or his/her designee and designated TAV- TACT representative shall consider the request and accept or reject the use of the Sick Leave Sharing Program within five (5) work days from receipt of the written request for sick leave and subsequent receipt of all requested information. Facts to be included are name of recipient, reasons for requesting sick leave, nature of illness or injury and anticipated length of absence. 9. The recommendation shall only be made if the employee meets the criteria and abides by the procedures described in this program. Criteria to be evaluated are limited to medical condition meeting the definition of severe or extraordinary. 10. If the approval to use the Sick Leave Sharing Program is granted, Human Resources shall notify district employees via District intranet resources, within two (2) workdays of the committee’s decision that an employee is in need of donated sick leave days. 11. Employees will file a form, furnished by Human Resources, indicating their desire to donate sick leave. Donations will be in units of one or more full days (preferably, one day per employee) up to an individual maximum of five (5) days per donor per occurrence. A record of donors and number of days donated will be kept and calculations will be made to move days from the donor’s to the donee’s sick leave record. 12. If all of the donated sick leave is exhausted before the affected employee can return to work, the President of the Association may request that Human Resources inform district employees of the need for additional donations of sick leave days provided the total number of days does not exceed the limit of 100 days. No more than two requests in total shall be made. 13. All unused donated sick leave will be returned to the donors on a prorated basis. A donor shall not receive more days than he/she contributed. 14. The Director of Human Resources or his/her designee and a designated representative from TAV-TACT shall have authority to re-evaluate the original decision regarding the recommendation to accept or reject the use of the Sick Leave Sharing Program and revise their recommendation based only on new information affecting the Sick Leave Sharing Program eligibility of the requesting employee. 15. Employees by participating in the Sick Leave Sharing Program agree to abide by the decision. 16. All documents submitted by employees seeking sick leave sharing, including but not limited to medical information, and all documents relating to the donating employees, shall be maintained on a confidential basis to the extent permitted by law. 17. All donated sick leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating sick leave for purposes of the sick leave sharing program.

Procedure for management of Sick Leave Sharing Program. 1. A written request to use the Sick Leave Sharing Program shall be filed with the Director of Chief Human Resources Capital Officer by the employee or a representative of the employee who wishes to use the Sick Leave Sharing Program. 2. The Director of Chief Human Resources Capital Officer or his/her designee and a designated representative from TAV-TACT will consider and approve qualified Sick Leave Sharing requests not related to bereavement or maternity. 3. The Director of Chief Human Resources Capital Officer will consider and approve qualified Sick Xxxx Leave Sharing requests related to bereavement for a member of the immediate family, as well as pregnancy, miscarriage, childbirth, and childbirth recovery. 4. Employees enrolled in the District Short Term Disability program and approved for payments are eligible for donations only for the 7 (seven) day waiting period. 5. The medical certificate must be from a physician verifying the severe or extraordinary nature and expected duration of the condition and the employee may be required to produce additional certifications to verify the continued severe or extraordinary nature of the condition and the expected duration. 6. The request must meet the definition of “Severe or extraordinary” 7. The employee shall also complete a release stating that Human Resources and the TAV-TACT representative will be authorized to receive information regarding the nature and extent of the applicant’s condition or the condition of the household member for which leave it requested. Requests will not be considered until a release has been received from the employee. 8. The Director of Chief Human Resources Capital Officer or his/her designee and designated TAV- TACT representative shall consider the request and accept or reject the use of the Sick Leave Sharing Program within five (5) work days from receipt of the written request for sick leave and subsequent receipt of all requested information. Facts to be included are name of recipient, reasons for requesting sick leave, nature of illness or injury and anticipated length of absenceofabsence. 9. The recommendation shall only be made if the employee meets the criteria and criteriaand abides by the procedures described in this program. Criteria to be evaluated are limited to medical condition meeting the definition of severe or extraordinary. 10. If the approval to use the Sick Leave Sharing Program is granted, Human Resources shall notify district employees via District intranet resources, within two (2) workdays of the committee’s decision that an employee is in need of donated sick leave days. 11. Employees will file a form, furnished by Human Resources, indicating their desire to donate sick leave. Donations will be in units of one or more full days (preferably, one day per employee) up to an individual maximum of five (5) days per donor per occurrence. A record of donors and number of days donated will be kept and calculations will be made to move days from the donor’s to the donee’s sick leave record. 12. If all of the donated sick leave is exhausted before the affected employee can return to work, the President of the Association may request that Human Resources inform district employees of the need for additional donations of sick leave days provided the total number of days does not exceed the limit of 100 days. No more than two requests in total shall be made. 13. All unused donated sick leave will be returned to the donors on a prorated basis. A donor shall not receive more days than he/she contributed. 14. The Director of Chief Human Resources Capital Officer or his/her designee and a designated representative from TAV-TACT shall have authority to re-evaluate the original decision regarding the recommendation to accept or reject the use of the Sick Leave Sharing Program and revise their recommendation based only on new information affecting the Sick Leave Sharing Program eligibility of the requesting employee. 15. Employees by participating in the Sick Leave Sharing Program agree to abide by the decision. 16. All documents submitted by employees seeking sick leave sharing, including but not limited to medical information, and all documents relating to the donating employees, shall be maintained on a confidential basis to the extent permitted by law. 17. All donated sick leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating sick leave for purposes of the sick leave sharing program.