Common use of Procedures of the RTP Committees Clause in Contracts

Procedures of the RTP Committees. 1. RTP committees must have a quorum present in order to conduct business. For the purpose of RTP deliberations, a quorum is defined as two-thirds (2/3) of the eligible members. In the case where there are fewer than six (6) eligible members, a quorum is defined to be at least three (3) members. 2. The processes of RTP within the bargaining unit are deliberative processes. Eligible committee members who do not participate in or attend the deliberations shall not be permitted to vote. 3. To be eligible to vote, a member shall review candidate-submitted materials and shall attend all committee meetings in which the candidate is discussed. Exceptions to this rule are as follows: a. The committee may, by a majority vote of members present, permit a member who has not attended all meetings, but who has otherwise substantially met the participation standards of the academic unit, to vote on the candidate. The reason for the exception shall be included in the committee recommendation. b. Unit guidelines may allow for absentee ballots in extenuating circumstances for persons who are otherwise eligible to vote. The committee may determine eligibility for an absentee ballot by a majority vote of members present and voting. Extenuating circumstances include death in the immediate family, serious illness, and inability to attend due to events beyond one’s control. The nature of the extenuating circumstances and the vote shall be included in the committee recommendation. 4. For the purposes of RTP deliberations, a simple majority vote in the affirmative, at the minimum, is necessary for a positive recommendation. Academic unit guidelines may specify additional requirements for a minimum affirmative vote beyond a simple majority. When there is a tie vote, the motion is rejected. It is the duty of every committee member to deliberate in good faith, and to issue an opinion by a positive or negative vote. However, committee members cannot be compelled to vote, and may abstain from voting, knowing that the effect is the same as if they had not voted. In the event that all votes cast are abstentions, the academic unit has forfeited the right to provide a recommendation either positively or negatively, and the decision will be left to sequential levels of review. 5. For purposes of any RTP matter, all University employees shall comply with the University’s conflict of interest policy and voluntarily remove themselves from any discussion, voting, or participation of any kind when the candidate is: a. A member of that bargaining unit member's immediate family (e.g. spouse, son, daughter, or other family member residing in that family member's household). b. A member of that bargaining unit member’s extended family (e.g. siblings, parents, grandparents, cousins, uncles, aunts, or other next of kin). c. Any other person where there would exist the appearance of conflict of interest as defined by University rules. 6. Candidates who are applying for reappointment, tenure and/or promotion to associate professor shall be evaluated under the academic unit criteria in effect at the time of the candidate’s official appointment date to the tenure track position. If the criteria have been revised since the date of the initial appointment, the candidate shall have the option to choose the original or amended criteria under which he/she shall be reviewed. Once a choice is made, the candidate may not reverse his/her decision. However, the candidate may choose each time criteria are revised and are approved by the Xxxxxxx. It is the responsibility of the candidate to inform the committee in the letter of intent of the criteria set the candidate has elected to be used. For colleges without departments, procedures and statements involving the academic unit chair/director are not applicable. 7. Candidates who are applying for promotion but not for tenure shall be evaluated under the academic unit criteria in effect either at the time of the candidate’s last official promotion or the academic unit criteria in effect five (5) years prior to the candidate’s application, whichever is more recent. 8. Persons within the college who are required to provide a separate recommendation for a specific candidate (e.g. academic unit chairs/directors, deans or their designees) cannot be a member of that candidate’s committee, but may, at the committee’s request, attend for informational purposes.

Procedures of the RTP Committees. 1. RTP committees must have a quorum present in order to conduct business. For the purpose of RTP deliberations, a quorum is defined as two-thirds (2/3) of the eligible members. In the case where there are fewer than six (6) eligible members, a quorum is defined to be at least three (3) members. 2. The processes of RTP decision-making process within the bargaining unit are deliberative processesshall be deliberative. Eligible committee Committee members who do not participate in or review the candidate’s file and attend the deliberations committee meeting(s) in which the candidate’s application is considered shall not be permitted to vote. 3. To be eligible to vote, a member shall review candidate-submitted materials and shall attend all RTP committee meetings in which the candidate is discussed. Exceptions to this rule are as follows: a. The committee may, may be held by a majority vote of members present, permit a member who has not attended all meetings, but who has otherwise substantially met the participation standards of the academic unit, to vote on the candidate. The reason for the exception shall be included in the committee recommendation. b. Unit guidelines may allow for absentee ballots in extenuating circumstances for persons who are otherwise eligible to vote. The committee may determine eligibility for an absentee ballot by a majority vote of members present and voting. Extenuating circumstances include death in the immediate family, serious illness, and inability to attend due to events beyond one’s control. The nature of the extenuating circumstances and the vote shall be included in the committee recommendationelectronic means. 4. For the purposes of RTP deliberations, a simple favorable recommendation requires at least a majority vote in the affirmative, at the minimum, is necessary for a positive recommendationvote. Academic unit guidelines may specify additional requirements for prescribe a minimum affirmative vote beyond a simple majoritysupermajority requirement. When there is a tie vote, the motion is rejectedto recommend in favor of the candidate fails . It is the duty of every committee member to deliberate in good faith, and the duty of the committee to issue an opinion by a positive recommendation, either favorable or negative voteunfavorable. However, committee members cannot be compelled to vote, and may abstain from voting, knowing that . An abstention counts neither in favor of nor against the effect is the same as if they had not votedmotion. In the event that all votes cast are abstentionsmembers abstain from voting, the academic unit has forfeited forfeits the right to provide make a recommendation either positively or negativelyrecommendation, and the decision will be left to sequential levels of reviewbased on the subsequent recommendations. 5. For purposes of any RTP matter, all University employees All bargaining unit members shall comply with the University’s conflict of interest policy and voluntarily remove recuse themselves from any discussion, voting, or participation of any kind when the candidate is: a. A member of that bargaining unit member's immediate family (e.g. spouse, son, daughter, or other family member residing in that family member's household)family. b. A member of that bargaining unit member’s extended family (e.g. siblings, parents, grandparents, cousins, uncles, aunts, or other next of kin). c. Any other person where as to whom there would exist a conflict of interest or the appearance of a conflict of interest as defined by University rules. 6. Candidates who are applying for reappointment, tenure and/or promotion to associate professor shall be evaluated under the academic unit criteria in effect at the time of the candidate’s official appointment date to the tenure track position. If the criteria have been revised since the date of the initial appointment, the candidate shall have the option to choose the original or amended criteria under which he/she shall be reviewed. Once a choice is made, the candidate may not reverse his/her decision. However, the candidate may choose each time criteria are revised and are approved by the Xxxxxxx. It is the responsibility of the candidate to inform the committee in the letter of intent of the criteria set the candidate has elected to be used. For colleges without departments, procedures and statements involving the academic unit chair/director are not applicable. 7. Candidates who are applying for promotion but not for tenure shall be evaluated under the academic unit criteria in effect either at the time of the candidate’s last official promotion or the academic unit criteria in effect five (5) years prior to the candidate’s application, whichever is more recent. 8. Persons within the college who are required to provide a separate recommendation for a specific candidate (e.g. academic unit chairs/directors, deans or their designees) cannot be a member of that candidate’s committee, but may, at the committee’s request, attend for informational purposes.