Common use of PROCESS 5 - CONSULTANCY SERVICES Clause in Contracts

PROCESS 5 - CONSULTANCY SERVICES. 3.6.1 All proposed Contracts for Consultancy Services shall require the prior approval of the Joint Procurement Board. 3.6.2 Any extension of Contract for Consultancy Services (irrespective of value) shall also require prior approval of the Joint Procurement Board 3.6.3 Where the approval of the Joint Procurement Board cannot be achieved within the required timescales such approval may be sought outside of the Joint Procurement Board by the Surrey DCC (Chair of the Joint Procurement Board), Sussex Director of Finance or the Surrey ACO 3.6.4 Where such Services are to be engaged within the DCC’s portfolio such approval sought outside of the Joint Procurement Board must be from the Chief Constable 3.6.5 Where such approval is given (outside of the Joint Procurement Board) the Business Lead will provide a Justification/Update Paper to the next meeting of the Board 3.6.6 All proposed Contracts for Consultancy Services with an estimated value at or in the excess of the EU threshold must comply fully with the tendering process detailed in Process 4 3.6.7 Where the estimated value is below the EU threshold the applicable process shall be followed, that is Process 1 to 3 dependent on value, unless the relevant PCC and Chief Executive in consultation with the Head of the Joint Procurement Service direct otherwise. Requirements of the Joint Procurement Board shall still be required. 3.6.8 Regardless of 3.6.3 above the Purchaser or Authorised Officer must consult with the Head of the Joint Procurement Service to establish an appropriate agreement that clearly and carefully specifies the services to be supplied, the agreed programme for delivery and the price and terms for payment together with all other terms and conditions that are agreed prior to the Consultant undertaking such services

PROCESS 5 - CONSULTANCY SERVICES. 3.6.1 All proposed Contracts for Consultancy Services shall require the prior approval of the Joint Procurement Board., regardless of value.. 3.6.2 Any extension of Contract for Consultancy Services (irrespective of value) shall also require prior approval of the Joint Procurement Board 3.6.3 Where the approval of the Joint Procurement Board cannot be achieved within the required timescales such approval may be sought outside of the Joint Procurement Board by the Surrey DCC (Chair of the Joint Procurement Board), Sussex Director of Finance or the Surrey ACOboth CC Chief Financial Officers 3.6.4 Where such Services are to be engaged within the DCC’s portfolio such approval sought outside of the Joint Procurement Board must be from the Chief Constable 3.6.5 Where such approval is given (outside of the Joint Procurement Board) the Business Lead will provide a Justification/Update Paper to the next meeting of the Board 3.6.6 All proposed Contracts for Consultancy Services with an estimated value at or in the excess of the EU threshold must comply fully with the tendering process detailed in Process 4 3.6.7 Where the estimated value is below the EU threshold the applicable aApplicable process shall be followed, that is Process 1 to 3 34 dependent on value, unless the relevant PCC and Chief Executive in consultation with the Head of the Joint Procurement Service direct otherwise. Requirements of the Joint Procurement Board shall still be required. 3.6.8 Regardless of 3.6.3 above the Purchaser or Authorised Officer must consult with the Head of the Joint Procurement Service to establish an appropriate agreement that clearly and carefully specifies the services to be supplied, the agreed programme for delivery and the price and terms for payment together with all other terms and conditions that are agreed prior to the Consultant undertaking such services

PROCESS 5 - CONSULTANCY SERVICES. ‌ 3.6.1 All proposed Contracts for Consultancy Services shall require the prior approval of the Joint Procurement Board. 3.6.2 Any extension of Contract for Consultancy Services (irrespective of value) shall also require prior approval of the Joint Procurement Board 3.6.3 Where the approval of the Joint Procurement Board cannot be achieved within the required timescales such approval may be sought outside of the Joint Procurement Board by the Surrey DCC (Chair of the Joint Procurement Board), Sussex Director of Finance or the Surrey ACOboth CC Chief Financial Officers 3.6.4 Where such Services are to be engaged within the DCC’s portfolio such approval sought outside of the Joint Procurement Board must be from the Chief Constable 3.6.5 Where such approval is given (outside of the Joint Procurement Board) the Business Lead will provide a Justification/Update Paper to the next meeting of the Board 3.6.6 All proposed Contracts for Consultancy Services with an estimated value at or in the excess of the EU threshold must comply fully with the tendering process detailed in Process 4 3.6.7 Where the estimated value is below the EU threshold the applicable process shall be followed, that is Process 1 to 3 dependent on value, unless the relevant PCC and Chief Executive in consultation with the Head of the Joint Procurement Service direct otherwise. Requirements of the Joint Procurement Board shall still be required. 3.6.8 Regardless of 3.6.3 above the Purchaser or Authorised Officer must consult with the Head of the Joint Procurement Service to establish an appropriate agreement that clearly and carefully specifies the services to be supplied, the agreed programme for delivery and the price and terms for payment together with all other terms and conditions that are agreed prior to the Consultant undertaking such services

PROCESS 5 - CONSULTANCY SERVICES. 3.6.1 All proposed Contracts for Consultancy Services shall require the above 5K s h a l l r e q u i re t h e prior approval of the Joint Procurement Board. 3.6.2 Any extension of a Contract for Consultancy Services (irrespective of value) shall also require prior approval of the Joint Procurement Board. 3.6.3 Where the approval of the Joint Procurement Board cannot be achieved within the required timescales timescales, such approval may be sought outside of the Joint Procurement Board by the Surrey DCC (Chair of the Joint Procurement Board), Sussex Executive Director of Finance or the Surrey ACOCommercial and Financial Services. 3.6.4 Where such Services are to be engaged within the Deputy Chief Constable (DCC)’s portfolio such approval sought outside of the Joint Procurement Board must be from the Chief ConstableConstable (CC). 3.6.5 Where such approval is given (outside of the Joint Procurement Board) the Business Lead will provide a Justificationjustification/Update Paper update paper to the next meeting of the Board. 3.6.6 All proposed Contracts for Consultancy Services with an estimated value at or in the excess of the EU threshold must comply fully with the tendering process detailed in Process 4 3.6.7 Where the estimated value is below the EU threshold the applicable Applicable process shall be followed, that is i.e. Process 1 to 3 4 dependent on value, unless the relevant PCC and Chief Executive in consultation with the Head of the Joint Procurement Service direct otherwise. Requirements of the Joint Procurement Board shall still be requiredobserved. 3.6.8 3.6.7 Regardless of 3.6.3 above above, the Purchaser or Authorised Officer must consult with the Head of the Joint Procurement Service to establish an appropriate agreement Agreement that clearly and carefully specifies the services to be supplied, the agreed programme for delivery and the price and terms for payment payment, together with all other terms and conditions that are agreed prior to the Consultant undertaking such services.

PROCESS 5 - CONSULTANCY SERVICES. 3.6.1 All proposed Contracts for Consultancy Services shall require the above 5K s h a l l r e q u i re t h e prior approval of the Joint Procurement Board. 3.6.2 Any extension of a Contract for Consultancy Services (irrespective of value) shall also require prior approval of the Joint Procurement Board. 3.6.3 Where the approval of the Joint Procurement Board cannot be achieved within the required timescales timescales, such approval may be sought outside of the Joint Procurement Board by the Surrey DCC (Chair of the Joint Procurement Board), Sussex Director of both CC Chief Finance or the Surrey ACOOfficers. 3.6.4 Where such Services are to be engaged within the Deputy Chief Constable (DCC)’s portfolio such approval sought outside of the Joint Procurement Board must be from the Chief ConstableConstable (CC). 3.6.5 Where such approval is given (outside of the Joint Procurement Board) the Business Lead will provide a Justificationjustification/Update Paper update paper to the next meeting of the Board. 3.6.6 All proposed Contracts for Consultancy Services with an estimated value at or in the excess of the EU threshold must comply fully with the tendering process detailed in Process 4 3.6.7 Where the estimated value is below the EU threshold the applicable Applicable process shall be followed, that is i.e. Process 1 to 3 4 dependent on value, unless the relevant PCC and Chief Executive in consultation with the Head of the Joint Procurement Service direct otherwise. Requirements of the Joint Procurement Board shall still be requiredobserved. 3.6.8 3.6.7 Regardless of 3.6.3 above above, the Purchaser or Authorised Officer must consult with the Head of the Joint Procurement Service to establish an appropriate agreement Agreement that clearly and carefully specifies the services to be supplied, the agreed programme for delivery and the price and terms for payment payment, together with all other terms and conditions that are agreed prior to the Consultant undertaking such services.

PROCESS 5 - CONSULTANCY SERVICES. ‌ 3.6.1 All proposed Contracts for Consultancy Services shall require the prior approval of the Joint Procurement Board., regardless of value.. 3.6.2 Any extension of Contract for Consultancy Services (irrespective of value) shall also require prior approval of the Joint Procurement Board 3.6.3 Where the approval of the Joint Procurement Board cannot be achieved within the required timescales such approval may be sought outside of the Joint Procurement Board by the Surrey DCC (Chair of the Joint Procurement Board), Sussex Director of Finance or the Surrey ACOboth CC Chief Financial Officers 3.6.4 Where such Services are to be engaged within the DCC’s portfolio such approval sought outside of the Joint Procurement Board must be from the Chief Constable 3.6.5 Where such approval is given (outside of the Joint Procurement Board) the Business Lead will provide a Justification/Update Paper to the next meeting of the Board 3.6.6 All proposed Contracts for Consultancy Services with an estimated value at or in the excess of the EU threshold must comply fully with the tendering process detailed in Process 4 3.6.7 Where the estimated value is below the EU threshold the applicable aApplicable process shall be followed, that is Process 1 to 3 34 dependent on value, unless the relevant PCC and Chief Executive in consultation with the Head of the Joint Procurement Service direct otherwise. Requirements of the Joint Procurement Board shall still be required. 3.6.8 Regardless of 3.6.3 above the Purchaser or Authorised Officer must consult with the Head of the Joint Procurement Service to establish an appropriate agreement that clearly and carefully specifies the services to be supplied, the agreed programme for delivery and the price and terms for payment together with all other terms and conditions that are agreed prior to the Consultant undertaking such services