Common use of Procurement Methods Clause in Contracts

Procurement Methods. The Subrecipient must have and use documented procurement procedures, consistent with Federal, State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. Additionally, the Subrecipient’s documented procurement procedures must conform to the procurement standards identified in 2 CFR § 200.318 through 200.327, including but not limited to the following. If the Subrecipient does not have documented procurement procedures, they must follow the City’s procurement policy. a. Maintaining a code or standard of conduct governing the performance of the Subrecipient’s officers, employees or agents engaged in awarding and administering contracts supported with Federal funds. b. All procurement transactions for the acquisition of property or services required under a Federal award must be conducted in a manner providing full and open competition consistent with the standards in 2 CFR § 200.319 through 200.320. No sole source procurement (obtaining only one bid) is permitted without prior approval for all purchases except small purchases as defined in 2 CFR § 200.320 and 48 CFR Part 2, Subpart 2.1. c. Invitations for bids shall be based on specifications developed by the Subrecipient. Said specifications shall be detailed to the extent necessary to solicit comparable bids without unduly limiting competitive bidding. d. Bids will be awarded on the basis of the lowest and best bid, price and other factors considered. e. The Subrecipient agrees to purchase services, goods and materials on an “as needed basis” and at the “lowest price obtainable”. f. The Subrecipient will maintain procurement files outlining procurement efforts for each bid, including names and addresses of bidders solicited, information pertaining to advertising, and solicitation of Small and Emerging Business Enterprise participation. Information will also be maintained of bid tabulations, justification of bid award, letters of notification to bidders regarding bid award, and any other pertinent information.

Procurement Methods. The Subrecipient must have and use documented procurement procedures, consistent with Federal, State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. Additionally, the Subrecipient’s documented procurement procedures must conform to the procurement standards identified in 2 in2 CFR § 200.318 through 200.327, including but not limited to the following. If the Subrecipient does not have documented procurement procedures, they must follow the City’s procurement policy. a. Maintaining a code or standard of conduct governing the performance of the Subrecipient’s officers, employees or agents engaged in awarding and administering contracts supported with Federal funds. b. All procurement transactions for the acquisition of property or services required under a Federal award must be conducted in a manner providing full and open competition consistent with the standards in 2 CFR § 200.319 through 200.320. No sole source procurement (obtaining only one bid) is permitted without prior approval for all purchases except small purchases as purchasesas defined in 2 CFR § 200.320 and 48 CFR Part 2, Subpart 2.1. c. Invitations for bids shall be based on specifications developed by the Subrecipient. Said specifications shall be detailed to the extent necessary to solicit comparable bids without unduly limiting competitive bidding. d. Bids will be awarded on the basis of the lowest and best bid, price and other factors considered. e. The Subrecipient agrees to purchase services, goods and materials on an “as needed basis” and at the “lowest price obtainable”. f. The Subrecipient will maintain procurement files outlining procurement efforts for each bid, including names and addresses of bidders solicited, information pertaining to advertising, and solicitation of Small and Emerging Business Enterprise participation. Information will also be maintained of bid tabulations, justification of bid award, letters of notification to bidders regarding bid award, and any other pertinent information.