Common use of Professional Expenses Clause in Contracts

Professional Expenses. 1. Full-time Faculty Members Expenses incurred for every full-time faculty member shall be reimbursed as follows: 2016-2017 2017-2018 2018-2019 Faculty may use their 3-year professional expense allotment for approved expenditures at any time during the life of this contract. These funds provide support for faculty in their work: a. where the expenditure is for the professional development (professional activities, conferences, publications, dues) of the faculty member, or b. where the faculty member provides assurance that the expenditure is predominately for college or student benefit, not personal use or convenience. Home internet service will not be reimbursed. Some tangible items may be taxable. Taxable items will be reimbursed through payroll. Guidelines: a. Equipment over $200 purchased in year of retirement requires prior approval. Every effort will be made to provide approval or denial within 10 business days. b. New hires will be eligible for yearly allotment for each remaining year of the contract including year of hire. c. It is the intent that these resources will not be used to duplicate equipment that is already provided by the College to the faculty member. Faculty members are encouraged to seek approval for the purchase of equipment. Every effort will be made to respond within 10 business days. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement. At the end of the contract, if all funds in the department or academic area have not been expended, the balance will be retained in the Department or academic area to be used for professional expenses as defined in this article. These funds must be used in the year following the end of the contract. 2. Adjunct/Part-time Faculty Members (Professional Development Fund) The College will provide $12,000 annually for professional development for adjunct/part-time faculty. These funds are intended to provide support for adjunct/part-time faculty in their work for the College where the expenditure is for their professional development, including but not limited to professional activities, conferences, publications and professional dues related to their assignment with GRCC. This fund will not be used for reimbursement for tangible items—except with the approval of the Xxxxxxx. Adjunct/Part-time faculty are encouraged to seek pre-approval for anticipated expenses. Expenses incurred by adjunct/part-time faculty shall be reimbursed from the fund according to a procedure developed by the Xxxxxxx. The Xxxxxxx will attempt to expend the full fund each year; however, any unexpended funds will be carried over to subsequent years. Due to the size of the fund, the Xxxxxxx is not expected to approve every request for reimbursement nor will every request be fully or partially funded. The availability of this fund does not preclude the administration from approving requests which can be paid from other sources. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement.

Professional Expenses. 1. Full-time Faculty Members Expenses incurred for every full-time faculty member shall be reimbursed as follows: 2016-2017 2017-2018 2018-2019 Faculty may use their 3-year professional expense allotment for approved expenditures at any time during in the life amount of this contract$600 per fiscal year. These funds provide support for faculty in their work: a. (a) where the expenditure is for the professional development (professional activities, conferences, publications, dues) of the faculty member, or b. (b) where the faculty member provides assurance that the expenditure is predominately for college or student benefit, not personal use or convenience. Home internet service will not be reimbursed. Some tangible items may be taxable. Taxable items will be reimbursed through payroll. Guidelines: a. Equipment over $200 purchased in year of retirement requires prior approval. Every effort will be made to provide approval or denial within 10 business days. b. New hires will be eligible for yearly allotment for each remaining year of the contract including year of hire. c. It is the intent that these resources will not be used to duplicate equipment that is already provided by the College to the faculty member. Faculty members are encouraged to seek approval for the purchase of equipment. Every effort will be made to respond within 10 business days. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement is on the basis of invoices or receipts for meals or incidental expenses shall be at the GSA meal room and incidental expense per diem rate consistent with GRCC policymeals. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement. These amounts shall accumulate each fiscal year. If a faculty member submits reimbursement(s) in excess of his/her accumulated amount, the excess amount shall be reimbursed the following fiscal year(s). (No carry-over of allotment of expenses will extend beyond the life of this contract.) At the end of the contract, if all funds in the department or academic area have not been expended, the balance will be prorated to faculty members who incurred actual expenses above their allotment. If there still remain undisbursed amounts, they shall be retained in by the Department or academic department area to be expended at their faculty’s discretion. Funds are intended to be used for professional expenses as defined in this article. These funds must be used in practical purposes for the year following the end department consistent with reasonable expenditure of the contractpublic funds. 2. Adjunct/Part-time Faculty Members (Professional Development Fund) The College will provide $12,000 annually for professional development for adjunct/part-time faculty. These funds are intended to provide support for adjunct/part-time faculty in their work for the College where the expenditure is for their professional development, including but not limited to professional activities, conferences, publications and professional dues related to their assignment with GRCC. This fund will not be used for reimbursement for tangible items—except with the approval of the Xxxxxxx. Adjunct/Part-time faculty are encouraged to seek pre-approval for anticipated expenses. Expenses incurred by adjunct/part-time faculty shall be reimbursed from the fund according to a procedure developed by the Xxxxxxx. The Xxxxxxx will attempt to expend the full fund each year; however, any unexpended funds will be carried over to subsequent years. Due to the size of the fund, the Xxxxxxx is not expected to approve every request for reimbursement nor will every request be fully or partially funded. The availability of this fund does not preclude the administration from approving requests which can be paid from other sources. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement is on the basis of invoices or receipts for meals or incidental expenses shall be at the GSA meal room and incidental expense per diem rate consistent with GRCC policymeals. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement.

Professional Expenses. 1. Full-time Faculty Members Expenses incurred for every full-time faculty member shall be reimbursed as follows: 2016-2017 2017-2018 2018-2019 Faculty may use their 3-year professional expense allotment for approved expenditures at any time during the life of this contract. These funds provide support for faculty in their work: a. where Where the expenditure is for the professional development (professional activities, conferences, publications, dues) of the faculty member, or b. where Where the faculty member provides assurance that the expenditure is predominately for college or student benefit, not personal use or convenience. Home internet service will not be reimbursed. Some tangible items may be taxable. Taxable items All reimbursements will be reimbursed made through payroll. Guidelines: a. Equipment over $200 purchased in year of retirement requires prior approval. Every effort will be made to provide approval or denial within 10 business days. b. New hires will be eligible for yearly allotment for each remaining year of the contract including year of hire. c. It is the intent that these resources will not be used to duplicate equipment that is already provided by the College to the faculty member. Faculty members are encouraged to seek approval for the purchase of equipment. Every effort will be made to respond within 10 business days. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her their destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement. At the end of the contract, if all funds in the department or academic area have not been expended, the balance will be retained in the Department or academic area to be used for professional expenses as defined in this article. These funds must be used in the year following the end of the contract. 2. Adjunct/Part-time Faculty Members (Professional Development Fund) The College will provide $12,000 13,200 annually for professional development for adjunct/part-part- time faculty. These funds are intended to provide support for adjunct/part-time faculty in their work for the College where the expenditure is for their professional development, including but not limited to professional activities, conferences, publications and professional dues related to their assignment with GRCC. This fund will not be used for reimbursement for tangible items—except with the approval of the Xxxxxxx. Adjunct/Part-time faculty are encouraged to seek pre-approval for anticipated expenses. Expenses incurred by adjunct/part-time faculty shall be reimbursed from the fund according to a procedure developed by the Xxxxxxx. The Xxxxxxx will attempt to expend the full fund each year; however, any unexpended funds will be carried over to subsequent years. Due to the size of the fund, the Xxxxxxx is not expected to approve every request for reimbursement nor will every request be fully or partially funded. The availability of this fund does not preclude the administration from approving requests which can be paid from other sources. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her their destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement.

Professional Expenses. 1. Full-time Faculty Members Expenses incurred for every full-time faculty member shall be reimbursed as follows: 2016-2017 2017-2018 2018-2019 Faculty may use their 3-year professional expense allotment for approved expenditures at any time during the life of this contract. These funds provide support for faculty in their work: a. where the expenditure is for the professional development (professional activities, conferences, publications, dues) of the faculty member, or b. where the faculty member provides assurance that the expenditure is predominately for college or student benefit, not personal use or convenience. Home internet service will not be reimbursed. Some tangible items may be taxable. Taxable items will be reimbursed through payroll. Guidelines: a. Equipment over $200 purchased in year of retirement requires prior approval. Every effort will be made to provide approval or denial within 10 business days. b. New hires will be eligible for yearly allotment for each remaining year of the contract thecontract including year of hire. c. It is the intent that these resources will not be used to duplicate equipment that is already provided by the College to the faculty member. Faculty members are encouraged to seek approval for the purchase of equipment. Every effort will be made to respond within 10 business days. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement. At the end of the contract, if all funds in the department or academic area have not been expended, the balance will be retained in the Department or academic area to be used for professional expenses as defined in this article. These funds must be used in the year following the end of the contract. 2. Adjunct/Part-time Faculty Members (Professional Development Fund) The College will provide $12,000 annually for professional development for adjunct/part-time faculty. These funds are intended to provide support for adjunct/part-time faculty in their work for the College where the expenditure is for their professional development, including but not limited to professional activities, conferences, publications and professional dues related to their assignment with GRCC. This fund will not be used for reimbursement for tangible items—except with the approval of the Xxxxxxx. Adjunct/Part-time faculty are encouraged to seek pre-approval for anticipated expenses. Expenses incurred by adjunct/part-time faculty shall be reimbursed from the fund according to a procedure developed by the Xxxxxxx. The Xxxxxxx will attempt to expend the full fund each year; however, any unexpended funds will be carried over to subsequent years. Due to the size of the fund, the Xxxxxxx is not expected to approve every request for reimbursement nor will every request be fully or partially funded. The availability of this fund does not preclude the administration from approving requests which can be paid from other sources. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement.

Professional Expenses. 1. Full-time Faculty Members Expenses incurred for every full-time faculty member shall be reimbursed as follows: 2016-2017 2017-2018 2018-2019 Faculty may use their 3-year three (3)-year professional expense allotment for approved expenditures at any time during the life of this contract. These funds provide support for faculty in their work: a. where Where the expenditure is for the professional development (professional activities, conferences, publications, dues) of the faculty member, or b. where Where the faculty member provides assurance that the expenditure is predominately for college College or student benefit, benefit not personal use or convenience. Home internet service will not be reimbursed. Some tangible items may be taxable. Taxable items All reimbursements will be reimbursed made through payroll. Guidelines: a. Equipment over two hundred dollars ($200 200) purchased in a year of retirement requires prior approval. Every effort will be made to provide approval or denial within 10 ten (10) business days. b. New hires will be eligible for yearly allotment for each remaining year of the contract including year of hire. c. It is the intent that these resources will not be used to duplicate equipment that is already provided by the College to the faculty member. Faculty members are encouraged to seek approval for the purchase of equipment. Every effort will be made to respond within 10 ten (10) business days. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement. At the end of the contract, if all funds in the department or academic area have not been expended, the balance will be retained in the Department or academic area to be used for professional expenses as defined in this article. These funds must be used in the year following the end of the contract. 2. Adjunct/Part-time Faculty Members (Professional Development Fund) The College will provide $12,000 annually for professional development for adjunct/part-time faculty. These funds are intended to provide support for adjunct/part-time faculty in their work for the College where the expenditure is for their professional development, including but not limited to professional activities, conferences, publications and professional dues related to their assignment with GRCC. This fund will not be used for reimbursement for tangible items—except with the approval of the Xxxxxxx. Adjunct/Part-time faculty are encouraged to seek pre-approval for anticipated expenses. Expenses incurred by adjunct/part-time faculty shall be reimbursed from the fund according to a procedure developed by the Xxxxxxx. The Xxxxxxx will attempt to expend the full fund each year; however, any unexpended funds will be carried over to subsequent years. Due to the size of the fund, the Xxxxxxx is not expected to approve every request for reimbursement nor will every request be fully or partially funded. The availability of this fund does not preclude the administration from approving requests which can be paid from other sources. The faculty member will be paid actual expenses incurred or an amount totaling the IRS rate per mile driven to and from his/her destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement. 2. Adjunct/Part-time Faculty Members (Professional Development Fund) The College will provide thirteen thousand two hundred dollars ($13,200) annually for professional development for adjunct/part-time faculty. Each adjunct/part time faculty member may request and receive up to one thousand dollars ($1,000) over the life of the contract until the available funds have been expended. These funds are intended to provide support for adjunct/part-time faculty in their work for the College where the expenditure is for their professional development, including but not limited to professional activities, conferences, publications, and professional dues related to their assignment with GRCC. This fund will not be used for reimbursement of tangible items—except with the approval of the Xxxxxxx or designee. Adjunct/part-time faculty are encouraged to seek pre-approval for anticipated expenses. Expenses incurred by adjunct/part-time faculty shall be reimbursed from the fund according to a procedure developed by the Xxxxxxx or designee. The Xxxxxxx or designee will attempt to expend the full fund each year; however, any unexpended funds will be carried over to subsequent years. Due to the size of the fund, the Xxxxxxx or designee is not expected to approve every request for reimbursement nor will every request be fully or partially funded. The availability of this fund does not preclude the administration from approving requests which can be paid from other sources. The faculty member will be paid actual expenses incurred at a rate consistent with the IRS rate per mile driven to and from their destination. Claims for such reimbursement shall be made within six (6) months from the time of expenditure. Reimbursement for meals or incidental expenses shall be at the GSA meal and incidental expense per diem rate consistent with GRCC policy. If the professional conference or meeting is on a scheduled work day, then the faculty member must be on an approved leave to receive reimbursement.